Kyocera TASKalfa 552ci User Manual

							Management
11-5
11
Adding a User
This adds a new user. You can add Up to 1,000 users (including the default login user name). The table below 
explains the user information to be registered.
NOTE: By default, one of each default user with machine administrator rights and administrator privileges is 
already stored. Each users properties are:
Machine Administrator
User Name: DeviceAdmin
Login User Name: 25/25 ppm model : 2500, 30/30 ppm model : 3000, 40/40 ppm model : 4000, 
50/40 ppm model : 5000, 55/50 ppm model : 5500
Login Password: 25/25 ppm model : 2500, 30/30 ppm model : 3000, 40/40 ppm model : 4000, 
50/40 ppm model : 5000, 55/50 ppm model : 5500
Access Level: Machine Administrator
Administrator
User Name:  Admin
Login User Name:  Admin
Login Password:  Admin
Access Level:  Administrator
It is recommended to periodically change the user name, login user name and login password regularly for your 
security.
Use the procedure below to register a new user.
1Login as a user with administrator rights.
2Press the System Menu key. 
3Press [User Login/Job Accounting].
4If user login administration is disabled, the user 
authentication screen appears. Enter your login 
user name and password and then press [Login]. 
For this, you need to login with administrator  Item Description
User Name*
* Mandatory at user registration.
Enter the name displayed on the user list (up to 32 characters). 
Login User Name* Enter the login user name to login (up to 64 characters). The 
same login user name cannot be registered.
Login Password* Enter the password to login (up to 64 characters).
Access Level* Select Administrator or User for user access privileges. 
Account Name Add an account where the user belongs. The user, who 
registered his/her account name, can login without entering the 
account ID. Refer to Job Accounting on page 11-14.
E-mail Address The user can register his/her E-mail address. The registered 
address will be automatically selected for subsequent operations 
that need any E-mail function. 
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							Management
11-6privileges. Refer to Adding a User on page 11-5 for 
the default login user name and password.
5Press [Next] of User Login Setting, [Register/Edit] 
of Local User List, and then [Add].
6Press [Change] of User Name.
7Enter the user name and press [OK]. 
NOTE: Refer to the Character Entry Method on 
Appendix-7 for details on entering characters. 
8Enter the login user name and E-mail address 
following 6 and 7 above.
9Press [Change] of Login Password and then 
[Password]. 
10Enter the login password and press [OK]. 
11Press [Confirm Password]. 
12Enter the same login password to confirm and 
press [OK]. 
13Press [OK].
14Press [Change] of Access Level.
15Select the user access privilege and press [OK]. 
16Press [Change] of Account Name.
17Select the account and press [OK].
NOTE: Select [Name] and [ID] from the Sort pull-down 
menu to sort the account list.
Press [Search(Name)] or [Search(ID)] to search by 
account name or account ID. 
18Press [Register] to add a new user on the local user 
list.
User:
User Name:
Account Name: Access Level:
Register E-mail Address:Login Password: Login User Name:
Cancel 02 User
[email protected]********** 0099Change
10/10/2008    10:10
Status
Change
Change
ChangeChange Change
Change
IC Card Information:
Empty 01 User
Account
User:   - Account Name
1/2
Select account to which this user will be attached.
OK CancelSearch(Name)
Search(ID) Account Name Account ID
DetailName
Sort
00002000
00005000 00003000
00004000
10/10/2008    10:10
Status
02
03
04
05Account
Account
Account
Account 01 Account00001000
Other Account
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							Management
11-7
11
Changing User Properties 
User properties can be changed. Types of user properties that could be changed may be different depending 
on user access privilege.
For a user with administrator rights who logs in 
User properties can be changed and users can be deleted. The items, which can be added, are all able to be 
changed.
Use the procedure below to change the user properties.
1Press the System Menu key. 
2Press [User Login/Job Accounting].
3If user login administration is disabled, the user 
authentication screen appears. Enter your login 
user name and password and then press [Login]. 
For this, you need to login with administrator 
privileges. Refer to Adding a User on page 11-5 for 
the default login user name and password.
4Press [Next] of User Login Setting and [Register/
Edit] of Local User List.
5Select the user whose properties you wish to 
change. 
NOTE: Select [Name] and [Login Name] from the Sort 
pull-down menu to sort the user list.
Press [Search(Name)] or [Search(Login)] to search by 
name or login user name.
The procedure differs depending on the details to 
be edited.
Changing user information 
1Press [Detail]. 
2Refer to steps 6 to 17 of Adding a User to 
change a user property.
3Press [Register]. 
4Press [Yes] in the registration confirmation 
screen. The user information is changed.
User:
User Name:
Account Name: Access Level:
Register E-mail Address:Login Password: Login User Name:
Cancel 02 User
[email protected]********** 0099Change
10/10/2008    10:10
Status
Change
Change
ChangeChange Change
Change
IC Card Information:
Empty 01 User
Account
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							Management
11-8Deleting a user
1Press [Delete].
2Press [Yes] on the screen to confirm deletion. 
The selected user will be deleted. 
NOTE: The default user with administrator rights 
cannot be deleted. 
For a user without administrator rights who logs in
These users can partially change their own user properties including user name, login password, and E-mail 
address.
Although login user name, access level, or account name cannot be changed, the users can check the present 
status. 
Use the procedure below to change user properties.
1Press the System Menu key. 
2Press [User Property].
3Refer to steps 6 to 17 of Adding a User to change 
user properties. 
Press [Detail] of Login User Name or Account 
Name to check the present status.
4Press [Register] to finalize changed user 
properties.
User:  
User Name:
Account Name: Access Level:
Register E-mail Address:Login Password: Login User Name:
Cancel 02 User
[email protected]********** 0099Change
10/10/2008    10:10
Status
Detail
ChangeDetail Change
IC Card Information:
Empty 01 User
Account
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							Management
11-9
11
Unknown login user name Job 
This specifies the behavior for handling the jobs sent with unknown login user names or User ID (i.e. unsent 
IDs). If the User Login is set to invalid and Job Accounting is set to valid, follow the procedure when the Account 
ID is unknown.
The table below shows the available settings.
Use the procedure below to process jobs sent from unknown users.
1Press the System Menu key. 
2Press [User Login/Job Accounting].
3If user login administration is disabled, the user 
authentication screen appears. Enter your login 
user name and password and then press [Login]. 
For this, you need to login with administrator 
privileges. Refer to Adding a User on page 11-5 for 
the default login user name and password.
4Press [Change] of Unknown ID Job.
5Press [Reject] or [Permit]. 
6Press [OK]. Item Description
Reject The job is rejected (not printed).
Permit The job is permitted to be printed. 
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							Management
11-10
Group Authorization Settings
Set restrictions of the machine usage by each individual group registered in the authentication server.
NOTE: To use the group authorization settings, [Network Authentication] must be selected for the 
authentication method in Enabling/Disabling User Login Administration on page 11-2. Select [On] for LDAP in 
Protocol Detail on page 8-75.
Group Authorization
Use the group authorization. Use the procedure below.
1Press the System Menu key. 
2Press [User Login/Job Accounting].
3If user login administration is disabled, the user 
authentication screen appears. Enter your login 
user name and password and then press [Login]. 
For this, you need to login with administrator 
privileges. Refer to Adding a User on page 11-5 for 
the default login user name and password.
4Press [Next] of User Login Setting, [Next] of Group 
Authorization Set., and then [Change] of Group 
Authorization.
5Press [On]. 
6Press [OK].
Group List
Register the groups that is restricted the machine usage. Up to 20 groups can be individually registered. Other 
users and groups belong to Others.
The table below explains the group information to be registered.
Item Description
Group ID* Enter the ID displayed on the group list (between 1 and 4294967295).
Group Name Enter the name displayed on the group list (up to 32 characters).
Access Level Select Administrator or User for group access privileges.
Print Restriction Select whether or not to reject usage of print functions for the printer.
Print Restriction (Color) Select whether or not to reject usage of the color print functions for the 
printer.
Copy Restriction Select whether or not to reject usage of copy functions.
Copy Restriction (Color) Select whether or not to reject usage of the color copy functions.
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							Management
11-11
11
Use the procedure below.
1Press the System Menu key. 
2Press [User Login/Job Accounting].
3If user login administration is disabled, the user 
authentication screen appears. Enter your login 
user name and password and then press [Login]. 
For this, you need to login with administrator 
privileges. Refer to Adding a User on page 11-5 for 
the default login user name and password.
4Press [Next] of User Login Setting, [Next] of Group 
Authorization Set., [Register/Edit] of Group List, 
and then [Add].
5Press [Change] of Group ID. 
6Enter the group ID and press [OK].
7Press [Change] of Group Name.
8Enter the group name and press [OK].
NOTE: Refer to the Character Entry Method on 
Appendix-7 for details on entering characters.
9Press [Change] of Access Level. Copy Restr. (Full Color) Select whether or not to reject usage of only the full color copy functions.
Send Restriction Select whether or not to reject usage of the send functions.
FAX TX Restriction Select whether or not to reject usage of the FAX transmissions.
Storing Restr. in Box Select whether or not to reject usage of storing in the document boxes.
Storing Restr. in Memory Select whether or not to reject usage of storing in the removable memory.
* For Group ID, specify PrimaryGroupID assigned by ActiveDirectory of Windows. If you are using Windows 
Server 2008, check Attribute Editor tab of user properties. If you are using Windows Server 2000/2003, 
check ADSIEdit. ADSIEdit is a support tool included on the installation CD-ROM for Windows Server OS 
(under \SUPPORT\TOOLS).
Item Description
User Login/Job Accounting - Group List
Register the groups that is restricted the machine usage. (Maximum: 20)
Group ID
Group Name
Detail
DeleteAdd
Register
2008/10/10    10:10
StatusCancel Others
Group:xxx
Group ID:
Copy Restriction: Access Level:
Register Copy Restriction (Color):Print Restriction:
Print Restriction (Color):
Cancel ChangeGroup Name:
2008/10/10    10:10
Status
ChangeChange Change
Copy Restr. (Full Color): Change
Change Change
Change
Send Restriction:
Change
1/2
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							Management
11-12
10Select the user access privilege and press [OK].
11Press [Change] of Print Restriction.
12Select [Reject Usage] or [Off] and press [OK].
13Follow steps 11 and 12 above to set Print 
Restriction (Color), Copy Restriction, Copy 
Restriction (Color), Copy Restr. (Full Color), Send 
Restriction, FAX TX Restriction, Storing Restr. in 
Box, and Storing Restr. in Memory.
14Press [Register] to add a new group on the group 
list.
Obtain Network User Property
Set the required information to obtain the network user property from the LDAP server.
NOTE: To obtain the network user property from the LDAP server, [Network Authentication] must be selected 
for the authentication method in Enabling/Disabling User Login Administration on page 11-2.
The table below explains the required information to be registered.Use the procedure below.
*1  If using Active Directory of Windows, the server name may be same as the server name entered in the 
network authentication.
*2  If using Active Directory of Windows, displayName of Attribute may be used as Name 1.
*3 Name 2 can be left out. When you assign displayName in Name 1 and department in Name 2, and if the 
value of displayName is Mike Smith and the value of department is Sales in Active Directory of Windows, 
the user name appears as Mike Smith Sales.
*4  If using Active Directory of Windows, mail of Attribute may be used as E-mail Address.
Item Description
Server Name*
1Enter the LDAP server name or the IP address (up to 64 characters).
Port Set the LDAP port number or use the default port 389.
Name 1*
2Enter the LDAP Attribute to obtain the user name to be displayed from the 
LDAP server (up to 32 characters).
Name 2*
3Enter the LDAP Attribute to obtain the user name to be displayed from the 
LDAP server (up to 32 characters).
E-mail Address*
4Enter the LDAP Attribute to obtain the e-mail address from the LDAP server (up 
to 32 characters).
Search Timeout Set the amount of time to wait before time-out in seconds (from 5 to 255 
seconds).
LDAP Security Select the type of encryption according to the type of security employed by the 
LDAP server.
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							Management
11-13
11
1Press the System Menu key.
2Press [User Login/Job Accounting].
3If user login administration is disabled, the user 
authentication screen appears. Enter your login 
user name and password and then press [Login]. 
For this, you need to login with administrator 
privileges. Refer to Adding a User on page 11-5 for 
the default login user name and password.
4Press [Next] of User Login Setting, [Change] of 
Obtain NW User Property.
5Press [On].
6Press [Server Name].
7Enter the LDAP server name or the IP address and 
press [OK].
8Press [# keys] to enter the LDAP port number using 
the numeric keys.
9Press [Name 1].
10Enter the LDAP Attribute to obtain the user name to 
be displayed and press [OK].
11Follow steps 9 and 10 above to set Name 2.
12Press [E-mail Address].
13Enter the LDAP Attribute to obtain the e-mail 
address and press [OK].
14Press [Search Timeout] to set the amount of time to 
wait before time-out.
15Press [+], [-] or the numeric keys to enter the time.
16Press [LDAP Security] to select the type of 
encryption according to the type of security 
employed by the LDAP server.
17Select [Off], [LDAP over SSL], or [LDAPv3/TLS] 
and press [OK].
User Login/Job Accounting - Network User Property
Get the network user information.
On Off
Cancel OK Server Name
Search
Timeout
LDAP
Security #Keys
Name 2 Name 1
10/10/2008    10:10
Status
E-mail Address LDAP Server Information:
Port:
Acquisition of User Information:
displayName
mail 192.181.11.11
389
30
Offsec.
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							Management
11-14
Job Accounting
Job accounting Manages the copy/print count accumulated by individual accounts by assigning an ID to each 
account. 
Job accounting helps the following activities in business organizations.
• Manageability of up to 1,000 individual accounts.
• Availability for account IDs with as many as eight digits (between 0 and 99999999) for security. 
• Integrated management of printing and scanning statistics through the use of an identical account ID. 
• Tracking the print volume for each account and for all accounts combined.
• Restricting the print counter in one-page increments up to 9,999,999 copies. 
• Resetting the print counter for each account or for all accounts combined. 
First Job Accounting Setup 
Follow these steps for the first job accounting setup. 
Enable job accounting. (page 11-14)

Add an account. (page 11-16)

Log out. (page 11-15)

Other users login for operations. (page 11-15)
Enabling/Disabling Job Accounting 
Enable job accounting. Use the procedure below to specify the job accounting setting.
1Press the System Menu key. 
2Press [User Login/Job Accounting].
3If user login administration is disabled, the user 
authentication screen appears. Enter your login 
user name and password and then press [Login]. 
For this, you need to login with administrator 
privileges. Refer to Adding a User on page 11-5 for 
the default login user name and password.
4Press [Next] of Job Accounting Setting, and then 
[Change] of Job Accounting.
5Press [On]. To disable job accounting, press [Off].
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