Kyocera TASKalfa 552ci User Manual

							Copying Functions
4-39
4
Job Finish Notice
Sends a notice by e-mail when a job is completed. User can be notified of the completion of a copy job while 
working at a remote desk, saving the time spent waiting beside the machine for copying to finish.
NOTE: PC should be configured in advance so that E-mail can be used.
Example of Job Finish Notice
Use the procedure below to enable job finish notification when making copies.
1Press the Copy key.
2Place the originals on the platen.
3Press [Advanced Setup] and then [Job Finish Notice].
4To select the destination from the address book, 
press [Address Book] on the left of the screen and 
then press [Address Book] in the next screen. Select 
the destination to be notified, then press [OK].
You can view information on the notification 
destination by pressing [Detail].
To: [email protected]
Subject: 1234 Job end report mail
Job No.: 000002
Result: OK
End Time: Wed 27 Apr 2005 14:56:08
File Name: doc27042005145608
Job Type: Copy
------------------------------------------------
1234
Status10/10/2008    10:10
Ready to copy.
CancelOK Job Finish Notice
Add Shortcut Address
EntryDestination
Address Book Off
Detail
 User A  [email protected]
DetailAddress Book
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							Copying Functions
4-40To directly enter the E-mail address, press 
[Address Entry]. Press [E-mail Address], enter the 
address and press [OK].
5Press [OK].
6Press the Start key to start copying. Upon 
completion of the job, an E-mail notice is sent to the 
selected destination.
Status10/10/2008    10:10
Ready to copy.Copies
Cancel OK Job Finish Notice
Add Shortcut Address BookE-mail
Address
Address
Entry Off
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							Copying Functions
4-41
4
File Name
Names a copy job. Add other information such as date and time or job number as necessary. You can check a 
job history or job status using the job name, date and time, or job number specified here.
Use the procedure below to assign a name to your copy job.
1Press the Copy key.
2Place the originals on the platen.
3Press [Advanced Setup] and then [File Name Entry].
4Press [File Name], enter the name for a copy job, 
and press [OK].
To add date and time, press [Date and Time]. To 
add job number, [Job No.]. Added information is 
displayed in Additional Info.
5Press [OK].
6Press the Start key to start copying.
Priority Override
Suspends a current job and gives the selected job priority for copying. The suspended job resumes after Priority 
Override copying is finished.
NOTE: The current job that is selected as Priority Override cannot be suspended.
The procedure for using Priority Override is explained below.
1Press the Copy key.
2Place the originals on the platen.
3Press [Advanced Setup] and then [Priority 
Override].
4Press [On] to select Priority Override.
5Press [OK].
6Press the Start key. The current copy job is 
suspended and the copy job selected in Priority 
Override starts. The suspended job resumes after 
Priority Override copying is finished.
Status10/10/2008    10:10
Ready to copy.Copies
Cancel OK File Name Entry
Add Shortcut Add a file name.
Additional information such as Job No.
and Date and Time can also be set.
File Name
Additional Info
Date and Time
Job No.
Job No. doc
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							Copying Functions
4-42
Repeat Copy
Enable additional copies in the desired quantity as necessary after a copy job is completed. For confidential 
documents, you can set up a pass code for the use of Repeat Copy. In such a case, the correct pass code must 
be entered when using Repeat Copy or copies will not be delivered.
IMPORTANT: A Repeat Copy job is cleared when the main power switch is turned off.
Repeat Copy is not available when the machine is equipped with the optional Data Security Kit.
Repeat Copy cannot be used when the maximum number of Repeat Copy jobs to retain in the document box is 
set to zero (refer to Maximum Number of Repeat Copy Jobs Retained on page 4-43).
You can select Repeat Copy as default setting. Refer to Repeat Copying on page 8-24.
Giving a file name to a copy job will facilitate identification of the data when copying (refer to File Name on page 
4-41).
Selecting Repeat Copy
Use the procedure below to select repeat copying.
1Press the Copy key.
2Place the originals on the platen.
3Press [Advanced Setup] and then [Repeat Copy].
4Press [On].
To register a password, press [# Keys] and enter a 
4-digit password.
IMPORTANT: If you forget the pass code, Repeat Copy 
will be unavailable. Make a note of the pass code 
beforehand if necessary.
5Press [OK].
6Press the Start key to start copying and register 
this job as a Repeat Copy job.
Outputting Repeat Copy Jobs
The Repeat Copy jobs are stored in the Document Box. Refer to Job Box on page 3-33 to print out the Repeat 
Copy jobs.
Status10/10/2008    10:10
Ready to copy.Copies
Cancel OK Repeat Copy
Add ShortcutOff
OnPassword(4digits)
# Keys
Place original.
:
:
: Original
Zoom
Paper---
--- 100%
Preview
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							Copying Functions
4-43
4
Maximum Number of Repeat Copy Jobs Retained
You can use the procedure below to change the maximum number of copy jobs that can be retained in the 
document box.
Use the procedure below to change the maximum number of copy jobs retained.
1Press the System Menu key.
2Press [Document Box/Removable Memory] and 
then [Next] of Job Box.
3Press [Change] of Repeat Copy Job Retention.
4Use the [+] or [-] key to enter the maximum 
retention number.
You can also enter the number from the numeric 
keys.
A number between 0 and 50 can be entered as the 
number of retained jobs.
NOTE: If you enter a value of 0 (zero), you cannot use 
the Repeat Copy function.
5Press [OK].
Document Box/Removable Memory - Repeat Copy Job Retention
Set the maximum number of repeat copy jobs to retain.
Use [-]/[+] or the numeric keys to enter a number.
*Set this number to 0 to not retain any jobs.
(0 - 50)
32
Cancel OKStatus10/10/2008    10:10
job(s)
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							Copying Functions
4-44
OHP Backing Sheet Mode
When two or three OHP transparencies are stacked on top of each other, static electricity may make them 
difficult to handle. When using OHP Backing mode, a paper sheet is automatically inserted between each 
transparency, making them easier to handle. Also, the same original page can be copied to the backing sheet 
for multiple page copying.
NOTE: Never load OHP transparencies into trays or cassettes other than the multi purpose tray.
When OHP Backing mode is set, the multi purpose tray paper type is automatically set to Transparency.
If the optional document finisher or 3,000 sheet document finisher is installed, you may need to specify the 
output destination for finished copies. For further details, refer to Output Destination on page 4-11.
Blank Sheet
Outputs a blank backing sheet after copying to a 
transparency. (* denotes OHP film.)
Copied Sheet
After copying to a transparency, copies the same 
original image to the backing sheet paper. (* denotes 
OHP film.)
Follow the steps below for OHP Backing Sheet mode.
1Press Copy key.
2Place the original.
3Load the transparencies into the multi purpose tray.
IMPORTANT: Fan through the transparencies before 
loading.
Up to 10 transparencies can be loaded at one time.
Be sure that paper of the same size and orientation as 
the transparencies is loaded in the cassette.
3*3212*
1*
Original Copy 
33*321
22*
11*
Original Copy 
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							Copying Functions
4-45
4
4Press [Advanced Setup] and then Press [OHP 
Backing Sheet].
5Press [Blank Sheet] or [Copied Sheet].
6Select the media to be fed. If you press [Auto], the 
machine automatically selects media that matches 
the size of the original.
7Press [OK].
8Press the Start key. Copying begins.
OHP Backing Sheet
Ready to copy.Copies
Status10/10/2008    10:10Cancel OK
Add ShortcutOff
Preview Original
Zoom
Paper100%
--- :
:
:--- Place original.Blank Sheet
Auto
Copied SheetSelect the paper source to feed paper.
A4
Plain A3
Plain
A4
Plain A4
Plain
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							Copying Functions
4-46
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							5-1
5 Sending Functions
This chapter explains the functions available for sending originals.
• Original Size Selection ........................................................................5-2
• Sending Size Selection .......................................................................5-3
• Zoom ...................................................................................................5-5
• Centering ............................................................................................5-6
• Mixed Size Originals ...........................................................................5-7
• 1-sided/2-sided Selection..................................................................5-10
• Original Orientation ........................................................................... 5-11
• File Format ........................................................................................5-12
• File Separation ..................................................................................5-13
• PDF Encryption Functions ................................................................5-14
• Image Quality ....................................................................................5-16
• Adjusting Density ..............................................................................5-17
• Scan Resolution ................................................................................5-18
• Sharpness .........................................................................................5-19
• Background Density Adjustment .......................................................5-20
• Color / Grayscale / Black and White Selection .................................5-21
• Continuous Scan...............................................................................5-22
• Border Erase .....................................................................................5-23
• Enter Document Name/File Name ....................................................5-25
• Enter E-mail Subject and Body .........................................................5-26
• WSD Scan ........................................................................................5-27
• Job Finish Notice ..............................................................................5-29
• Send and Print ..................................................................................5-30
• Send and Store .................................................................................5-30
• FTP Encrypted TX ............................................................................5-31
• Color Type.........................................................................................5-31
• About Color Profiles ..........................................................................5-32
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							Sending Functions
5-2
Original Size Selection
Select the size of originals that will serve as the basis for scanning. Be sure to select the original size when using 
originals of nonstandard sizes.
Choose the original size from the following groups of original size.
Use the procedure below to select the original size when sending scanned images.
1Press the Send key.
2Place the originals on the platen.
3Press [Original/Sending Data Format] and then 
[Original Size]. Item Detail Size
Standard 
Sizes 1Select from automatic 
detection and standard 
sizes.Inch models: Auto, Ledger, Legal, Letter, Letter-
R, Statement, Statement-R, 8.5×13.5, Oficio II-
R, 11×15
Metric models: Auto, A3, B4, A4, A4-R, B5, B5-
R, A5, A5-R, B6, B6-R, A6-R, Folio
Standard 
Sizes 2Select from standard 
sizes except Standard 
Sizes 1 .Inch models: A3, B4, A4, A4-R, B5, B5-R, A5, 
A5-R, B6, B6-R, A6-R, Folio, 8K, 16 K, 16K-R
Metric models: Ledger, Legal, Letter, Letter-R, 
Statement, Statement-R, 8.5×13.5, Oficio II-R, 
11×15, 8K, 16K, 16K-R
Others Select from Hagaki and 
Custom Original Size *.
* Regarding the setting method of Custom Original Size (Custom 1 to 4), refer to Custom 
Original Size Setup on page 8-4.
** The input units can be changed in the System menu.
Refer to Switching Unit of Measurement on page 8-11.
Hagaki, Oufuku Hagaki, Custom 1 to 4
Size Entry Enter the size that is not 
indicated in Standard 
Sizes 1 and 2**.Inch models
Horizontal: 2 to 17 (in 0.01 increments), 
Vertical: 2 to 11.69 (in 0.01 increments)
Metric models
Horizontal: 50 to 432 mm (in 1 mm increments), 
Vertical: 50 to 297 mm (in 1 mm increments)
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