Kyocera TASKalfa 552ci User Manual

							Management
11-15
11
6Press [OK].
NOTE: When the display returns to the System Menu 
default screen, logout is automatically executed and 
the screen to enter the Account ID appears. To 
continue the operation, enter the Account ID.
Login/Logout
If job accounting is enabled, an account ID entry screen appears each time you use this machine. 
Use the procedure below to login and logout.
Login
1In the screen below, enter the account ID using the 
numeric keys and press [Login].
NOTE: If you entered a wrong character, press the 
Clear key and enter the account ID again. 
If the entered account ID does not match the registered 
ID, a warning beep will sound and login will fail. Enter 
the correct account ID. 
By pressing [Counter Check], you can refer to the 
number of pages printed and the number of pages 
scanned.
When the screen to enter the login user name and 
password appears
If user login administration is enabled, the screen to 
enter the login user name and password appears. Enter 
a login user name and password to login. (Refer to 
Login/Logout on page 11-3.) If the user has already 
registered the account information, the account ID entry 
would be skipped. (Refer to Adding a User on page 11-
5.) 
2Proceed to complete the rest of the steps.
Logout
When the operations are complete, press the Logout 
key to return to the account ID entry screen.
Status10/10/2008    10:10
Enter the account ID.
********
Check Counter Login
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							Management
11-16
Adding an Account
This section explains how to add a new account. The following entries are required.
Use the procedure below to register a new account.
1Press the System Menu key. 
2Press [User Login/Job Accounting].
3If user login administration is disabled, the user 
authentication screen appears. Enter your login 
user name and password and then press [Login]. 
For this, you need to login with administrator 
privileges. Refer to Adding a User on page 11-5 for 
the default login user name and password.
4Press [Next] of Job Accounting Setting, [Register/
Edit] of Accounting List, and then [Add].
5Press [Change] of Account Name.
6Enter the account name and press [OK]. The 
Account screen reappears.
NOTE: Refer to the Character Entry Method on 
Appendix-7 for details on entering characters.
7Follow steps 5 and 6 above to enter the Account ID. 
NOTE: Any account ID that has already registered 
cannot be used. Enter any other account ID.
8Activate or deactivate restriction. Refer to 
Restricting the Use of the Machine on page 11-18.
9Press [Register] to add a new account on the 
Account List. Item Description
Account Name Enter the account name (up to 32 characters).
Account ID Enter the account ID as many as eight digits (between 0 and 
99999999). 
Restriction This Prohibits printing/scanning or restricts the number of sheets to 
load. Refer to Restricting the Use of the Machine on page 11-18.
Account: xx 
Print Restriction (Total):
Copy Restriction (Total):
Register Copy Restr. (Full Color): Account ID:
Cancel Off Off
Off 00001000
Print Restr. (Full Color):
Off Account Name:
Change
10/10/2008    10:10
Status
Copy Restr. (SingleColor):
OffChange Change
Change Change Change Change
1/2 01 Account
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							Management
11-17
11
Managing Accounts
This changes the registered account information or deletes the account.
Use the procedure below to manage accounts.
1Press the System Menu key. 
2Press [User Login/Job Accounting].
3If user login administration is disabled, the user 
authentication screen appears. Enter your login 
user name and password and then press [Login]. 
For this, you need to login with administrator 
privileges. Refer to Adding a User on page 11-5 for 
the default login user name and password.
4Press [Next] of Job Accounting Setting and then 
[Register/Edit] of Accounting List.
5Select an account to change or delete.
NOTE: Select [Name] or [ID] from the Sort pull-down 
menu to sort the account names.
Press [Search(Name)] or [Search(ID)] to search by 
account name or account ID.
The procedure differs depending on the details to 
be edited.
Changing account information
1Press [Detail]. 
2Refer to steps 5 to 7 of Adding an Account and 
steps 2 to 5 of Restricting Using the Machine 
to change account information.
3Press [Register].
4Press [Yes] in the registration confirmation 
screen. The account information is changed.
Deleting an account
1Press [Delete].
2Press [Yes]. To delete the account. 
User Login/Job Accounting - Accounting List
1/2 Register an account that is permitted to use this machine. (Maximum: 1000)
Search(Name)
Search(ID) Account Name
Account ID
DetailName Sort
01
02
03
04
0500001000
00002000
00005000 00003000
00004000
DeleteAdd
Close
10/10/2008    10:10
Status
Account
Account
Account
Account
Account
Account: xx 
Print Restriction (Total):
Copy Restriction (Total):
Register Copy Restr. (Full Color): Account ID:
Cancel Off Off
Off 00001000
Print Restr. (Full Color):
Off Account Name:
Change
10/10/2008    10:10
Status
Copy Restr. (SingleColor):
OffChange Change
Change Change Change Change
1/2 01 Account
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							Management
11-18
Managing the Copier/Printer Counts
You can select how the copying and printing page counts are shown - either the total of both or each of copying 
and printing individually. The selection may influence restriction on the count and count method. Refer to 
Restricting the Use of the Machine on page 11-18, Counting the Number of Pages Printed on page 11-23 and 
Printing an Accounting Report on page 11-26 for details. 
Use the procedure below to set the counting methods.
1Press the System Menu key. 
2Press [User Login/Job Accounting].
3If user login administration is disabled, the user 
authentication screen appears. Enter your login 
user name and password and then press [Login]. 
For this, you need to login with administrator 
privileges. Refer to Adding a User on page 11-5 for 
the default login user name and password.
4Press [Next] of Job Accounting Setting, [Next] of 
Default Setting and then [Change] of Copier/Printer 
Count.
5Press [Total] or [Split]. 
6Press [OK]. 
Restricting the Use of the Machine 
This section explains how to restrict the use of the machine by account or the number of sheets available.
The items that can be restricted differ depending on whether [Split] or [Total] is selected for Managing the 
Copier/Printer Counts on page 11-18.
Restriction Items
 [Split] selected for Copier/Printer Count
Item Detail
Copy Restriction (Total) Limits the total number of sheets used for full-color, single-
color, and black and white copying.
Copy Restr. (Full Color) Limits the number of sheets used for full-color copying.
Copy Restr. (SingleColor) Limits the number of sheets used for single-color copying.
Print Restriction (Total) Limits the total number of sheets used for color and black and 
white printing.
Print Restr. (Full Color) Limits the number of sheets used for color printing.
Scan Restriction (Others) Limits the number of sheets scanned (excludes copying).
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							Management
11-19
11
 [Total] selected for Copier/Printer Count
Applying Restriction
Restriction can be applied in two modes as follows: 
*Select [Off], [Use Port 1 Only] or [Use Port 2 Only] as the FAX Port Restriction setting.
Use the procedure below to select a restriction method.
1Follow steps 1 to 4 of Adding an Account on page 
11-16. 
2Press [Change] for the item to be restricted. FAX TX Restriction Limits the number of sheets sent by fax. This is displayed 
when the optional fax kit is installed.
FAX Port Restriction Restricts the ports used for faxing. This is displayed when two 
optional FAX kits are installed.
Item Detail
Print Restriction (Total) Limits the total number of sheets used for copying and 
printing.
Print Restr. (Full Color) Limits the number of sheets used for full-color printing.
Print Restr. (SingleCol.) Limits the number of sheets used for single-color printing.
Scan Restriction (Others) Limits the number of sheets scanned (excludes copying).
FAX TX Restriction Limits the number of sheets sent by fax. This is displayed 
when the optional fax kit is installed.
FAX Port Restriction Restricts the ports used for faxing. This is displayed when two 
optional FAX kits are installed.
Item Description
Off No restriction given
Counter Limit Restricts the print counter in one-page increments up to 
9,999,999 copies.
Reject Usage  Restriction is applied. Item Detail
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							Management
11-20
3Select the restriction mode.
If [Counter Limit] is selected, press [+],[-] or 
numeric keys to select the number of pages.
4Press [OK]. 
5Repeat steps 2 to 4 for other accounts to be 
restricted. 
6Press [Register]. The restricted account is added.
Applying Limit of Restriction
This specifies how the machine behaves when the counter has reached the limit of restriction. The table below 
describes the action taken.
Use the procedure below to apply the restriction limit.
1Press the System Menu key. 
2Press [User Login/Job Accounting].
3If user login administration is disabled, the user 
authentication screen appears. Enter your login 
user name and password and then press [Login]. 
For this, you need to login with administrator 
privileges. Refer to Adding a User on page 11-5 for 
the default login user name and password.
4Press [Next] of Job Accounting Setting, [Next] of 
Default Setting and then [Change] of Apply Limit.
5Select [Immediately], [Subsequently], or [Alert 
Only]. 
6Press [OK]. 
Account:** - Copy Restriction (Total)
Restrict use of the functions.
Counter Limit OffLimit
(1 - 9999999)
99999page(s)
Cancel
OK
Status10/10/2008    10:10
Reject Usage
Item Description
Immediately *
* The next job will be prohibited in sending or in storing in the box.
Job stops when the counter reaches its limit. 
Subsequently  Printing/scanning of the job continues but the subsequent job 
will be rejected.
Alert Only Job continues while displaying an alert message.
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							Management
11-21
11
Default Counter Limit
When you add a new account, you can change the default restrictions on the number of sheets used.
You can set any number from 1 to 9,999,999 in 1-sheet increments.
The items that can be set differ depending on whether [Split] or [Total] is selected for Managing the Copier/
Printer Counts on page 11-18.
Available Settings
 [Split] selected for Copier/Printer Count
 [Total] selected for Copier/Printer Count Item Detail
Copy Restriction (Total) Sets the default restriction on the number of sheets used for 
color and black and white copying.
Copy Restr. (Full Color) Sets the default restriction on the number of sheets used for 
full-color copying. 
Copy Restr. (SingleColor) Sets the default restriction on the number of sheets used for 
single-color copying. 
Print Restriction (Total) Sets the default restriction on the total number of sheets used 
for color and black and white printing.
Print Restr. (Full Color) Sets the default restriction on the number of sheets used for 
color printing.
Scan Restriction (Others) Sets the default restriction on the number of sheets used for 
scanning (excludes copying).
FAX TX Restriction Sets the default restriction on the number of sheets used for 
sending faxes. This is displayed when the optional fax kit is 
installed.
Item Detail
Print Restriction (Total) Sets the default restriction on the total number of sheets used 
for copying and printing.
Print Restr. (Full Color) Sets the default restriction on the number of sheets used for 
full-color printing.
Print Restr. (SingleCol.) Sets the default restriction on the number of sheets used for 
single-color printing.
Scan Restriction (Others) Sets the default restriction on the number of sheets used for 
scanning (excludes copying).
FAX TX Restriction Sets the default restriction on the number of sheets used for 
sending faxes. This is displayed when the optional fax kit is 
installed.
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							Management
11-22 Use the procedure below to specify the counter limits.
1Press the System Menu key.
2Press [User Login/Job Accounting].
3If user login administration is disabled, the user 
authentication screen appears. Enter a login user 
name and password, and press [Login]. For this, 
you need to login with administrator privileges. 
Refer to Adding a User on page 11-5 for the default 
login user name and password.
4Press [Next] of Job Accounting Setting, [Next] of 
Default Setting and then [Next] of Default Counter 
Limit.
5Press [Change] for the item you want to modify and 
then press [+] or [-] or use the numeric keys to enter 
the default restriction on the number of sheets.
6Press [OK].
7To set another default restriction, repeat steps 5 to 
6.
Status10/10/2008    10:10
User Login/Job Accounting - Copy Restriction (Total)
Set the default limit value for restricting use of the functions for each account
by counter.
(1 - 9999999)
Cancel OK
9999999
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							Management
11-23
11
Counting the Number of Pages Printed
This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job 
Accounting. A new count can also be started after resetting the count data which was stored for a certain period 
of time.
Types of the counts are as follows.
Total Job Accounting/Resetting the Counter
This counts the number of pages for all accounts and resets the counts for those accounts together at the same 
time.
Use the procedure below to check and reset the counter.
1Press the System Menu key. 
2Press [User Login/Job Accounting].
3If user login administration is disabled, the user 
authentication screen appears. Enter your login 
user name and password and then press [Login]. 
For this, you need to login with administrator 
privileges. Refer to Adding a User on page 11-5 for 
the default login user name and password. Item Detail
Printed Pages Displays the number of pages copied and printed, and the total 
number of pages used. You can also use [Count by Paper Size] and 
[Count by Duplex/Combine] to check the number of pages used.
• For copying, you can check the pages used for black and white, 
full-color and single-color copying as well as the total pages 
used.
• For printing, you can check the pages used for black and white 
and full-color printing as well as the total pages used.
• You can use [Count by Paper Size] to check the number of 
pages used in the paper size set in Counting by Paper Size on 
page 11-25 as well as the number of pages used in other paper 
sizes.
• You can use the [Count by Duplex/Combine] to check the 
number of pages used in Duplex (1-sided) mode, Duplex (2-
sided) mode and the total for both, as well as the pages used in 
Combine (None) mode, Combine (2in1) mode, Combine (4in1) 
mode and the total for all three.
Scanned Pages Displays the number of pages scanned for copying, faxing* and 
other functions, as well as the total number of pages scanned.
FAX Transmission Pages* Displays the number of pages faxed.
FAX Transmission Time*
* Only displayed when the optional fax kit is installed.
Displays the total duration of fax transmissions.
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							Management
11-24
4Press [Next] of Job Accounting Setting and then 
[Next] of Total Job Accounting.
5Press [Check] at the function to check the count. 
The results will be displayed.
6Confirm the count and press [Close]. 
7Press [Execute] of Counter Reset to reset the 
counter. 
8Press [Yes] on the screen to confirm the reset. The 
counter is reset. 
Each Job Accounting/Resetting the Counter
This counts the number of pages for each account and resets the counts by account.
Use the procedure below to display and reset the counter.
1Press the System Menu key. 
2Press [User Login/Job Accounting].
3If user login administration is disabled, the user 
authentication screen appears. Enter your login 
user name and password and then press [Login]. 
For this, you need to login with administrator 
privileges. Refer to Adding a User on page 11-5 for 
the default login user name and password.
4Press [Next] of Job Accounting Setting and [Check] 
of Each Job Accounting.
5Select the account to check the count.
NOTE: Select [Name] or [ID] from the Sort pull-down 
menu to sort the account names.
Press [Search(Name)] or [Search(ID)] to search by 
account name or account ID.
6Press [Detail]. 
User Login/Job Accounting - Total Job Accounting
Printed Pages:
Close Scanned Pages:
Counter Reset: FAX Transmission Pages:Check
Execute
10/10/2008    10:10
Status
Check
FAX Transmission Time:
00:00:10 2
User Login/Job Accounting - Each Job Accounting
 2/2 Maintain a separate counter for each account (department).
Search(Name)
Search(ID) Account Name Account ID
DetailName Sort
00006000
Close
10/10/2008    10:10
Status
06
Account
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