Kyocera TASKalfa 552ci User Manual

							Basic Operation
3-39
3
Previewing Documents/Checking Document Details
You can use this function to preview the documents stored in a document box or display the document details 
for checking. 
Use the procedure below.
1Select (highlight) a document to preview and then 
press [Preview] or [Detail].
2Preview the document or check the document 
details. 
The operations available in the preview screen are 
shown below.
3When you have finished previewing documents or 
checking document details, press [Close].
Close Preview:
No.
1/6 2007040410574501
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Size :
Resol.
:
: Color
When you have zoomed in, you can use these keys to move 
the displayed area.
In multiple-page documents, 
you can change pages by 
entering the desired page 
number.
In multiple-page documents, 
you can use these buttons to 
change pages.
Zoom in. Zoom out.
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							Basic Operation
3-40
User Privileges
When user login administration is enabled, accessibility to the Document Box components will vary depending 
on the given user privilege.
Accessibilities vary depending on user privilege as follows:
Restricting the Accessibility to a Box
The accessibility to a Custom Box differs depending on the level of privileges as follows:
Administrator:  An administrator can gain access and manipulate all boxes.
User:  A user can gain access and manipulate his/her own boxes and the shared boxes.Access level
AccessibilityAdministrator User
OperationCreating a box Yes No
Changing box owner Yes No
Deleting a box Others Yes No
Owner Yes Yes
Box informationChanging box 
numberOthers Yes No
Owner Yes No
Renaming a box Others Yes No
Owner Yes Yes
Changing the 
password to a boxOthers No No
Owner Yes Yes
Overwriting the 
password to a boxOthers Yes No
Owner Yes No
Adjusting the box 
capacityOthers Yes No
Owner Yes No
Changing the owner Others Yes No
Owner Yes No
Changing the 
permissionOthers Yes No
Owner Yes Yes
Changing the 
period of using a 
boxOthers Yes No
Owner Yes Yes
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							Basic Operation
3-41
3
Password Entry Requirement
When user login administration is enabled, requirement of a password differs depending on the level of 
privileges as follows:
Administrator: The administrator is not required to enter a password to gain access 
to any box.
User:  The user is required to enter a password to gain access to a box 
which is protected by a password. The user is not required to enter a 
password to gain access to his/her own boxes.
Creating new Custom Boxes when user login administration is enabled
If you create a new Custom Box when user login 
administration is enabled, the screen appears and you 
can change the owner and permission settings. Only 
administrators and machine administrators can create 
new Custom Boxes.
Changing the owner:  Press [Change] of Owner and 
select the new owner for the 
box from the displayed list. 
Then press [OK].
Changing the permission:Press [Change] of 
Permission and select either 
[Private] or [Shared]. Then 
press [OK].
NOTE: For information on specifying other settings, 
refer to Creating a New Custom Box on page 6-2.
Working With User Privileges When User Login Administration is Enabled
When user login administration is enabled, the owner of 
a box with user privileges set can change the following 
box information: the box name, the box password, the 
permission, the auto file deletion and the overwrite 
setting.
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Register Change Box: **
Box No.:
Change
Change
ChangeChange
ChangeChange Owner:
Box Name:
Box Password: Permission:Usage Restriction:
Auto File Deletion:
Free Space:0001 DCBA9876
SALES
********** Private
CancelChange Overwrite Setting:
Permit21 GB
GB 30day(s) 30
Delete after Printed:
Change
Off
Status08/08/2009    10:10
Box:
Box No.:
Box Name:
Box Password:Usage Restriction:
Change 0001
SALES
 ********
Auto File Deletion:
Change
Cancel Register Owner:
Permission:
Change DCBA9876
Change
Free Space:Overwrite Setting:
Change Private 21
  day(s)
30  MB
Permit
  GB
30Delete after Printed:
Change
Off
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							Basic Operation
3-42
Canceling Jobs
Follow the steps below to cancel any print or send job being executed.
Canceling Jobs
You can also cancel jobs by pressing the Stop key.
Printing jobs
1Press the Stop key.
Cancelling job screen appears.
The current print job is temporarily interrupted.
2Select the job you wish to cancel and press 
[Cancel]. And then press [Yes] in the confirmation 
screen.
Sending jobs
1Press the Stop key.
Job Cancel appears.
NOTE: Pressing the Stop key will not temporarily stop 
a job that you have already started sending.
2To cancel printing, select [Cancel], and then press 
[Yes] in the confirmation screen.
NOTE: 
If Reserve Next Priority (refer to page 8-28) is set to 
[Off] 
The Copying screen appears in the touch panel during 
printing.
1Press the Stop key or [Cancel].
The current print job is cancelled.
Cancel Reserve NextStatus10/10/2008    10:10
Copying...Copies
Scanner Setting
Copies Printer Setting
Collate
Top Tray Top Edge Top 100%Scanned Pages Job No.:   Job Name:   User Name:000021 doc20081010101034 -----
2-sided
2-sidedPlain A4 A4
2242/
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							Basic Operation
3-43
3
Quick Setup Screen
In the initial screen for copying and sending (the screen which appears immediately after the Copy or Send key 
is first pressed after power-on), important and generally often used functions are registered from among the 
versatile functions of this machine. This initial screen is called Quick Setup Screen. Registration of functions in 
the Quick Setup Screen can be adjusted to suit your work environment for better efficiency.
Functions Available for Registration in the Quick Setup Screen
Default registrations and the functions available for registration are as follows.
Function Default RegistrationFunctions Available for 
Registration
Copying 1: Paper Selection
2: Zoom
3: Density
4: Duplex
5: Combine
6: Staple/Punch• Paper Selection
•Zoom
•Density
•Duplex
• Combine
• Staple/Punch
• Original Orientation
• Collate/Offset
• Color Selection
• Original Image
• Original Size
• Continuous Scan
Sending 1: Zoom
2: Scan Resolution
3: FAX TX Resolution
4: Density
5: 2-sided/Book Original
6: File Format•Zoom
• Scan Resolution
• FAX TX Resolution
•Density
• 2-sided/Book Original
• File Format
• Original Size
• Sending Size
• Original Orientation
• Original Image
• Color Selection
• Continuous Scan
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							Basic Operation
3-44
Changing Registration
The following procedure is one example for replacing 
the registration of Density with Original Image in the 
Quick Setup Screen for copying.
1Press the System Menu key.
2Press [Copy], [Next] of Quick Setup Registration, 
and then [Change] of Original Image. Document 
BoxDocument 
Storage1: Color Selection
2: Resolution
3: Density
4: 2-sided/Book Original
5: Original Orientation
6: Original Image• Color Selection
• Resolution
•Density
• 2-sided/Book Original
• Original Orientation
• Original Image
• Original Size
•Zoom
• Continuous Scan
• Storing Size
Sending 
From Box1: File Format
2: Delete after Transmitted
3: FAX TX Resolution
4: Sending Size• File Format
• Delete after Transmitted
• FAX TX Resolution
• Sending Size
Printing
From Box1: Paper Selection
2: Delete after Printed
3: Collate/Offset
4: Duplex
5: Staple/Punch
6: Combine• Paper Selection
• Delete after Printed
• Collate/Offset
•Duplex
• Staple/Punch
• Combine Function Default RegistrationFunctions Available for 
Registration
Place original.Copy Image
Preview
Ready to copy.Copies
Color/
Image Quality Org./Paper/
Finishing Quick Setup Layout/Edit Advanced
Setup
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Shortcut 1
Shortcut 4 Shortcut 3 Shortcut 2
Shortcut 6 Shortcut 5 Original
Zoom
Paper100%
--- :
:
:---
Staple/Punch Off 2 in 1
Combine 2-sided
>>2-sided
DuplexNormal 0
Density Paper
Selection Auto
Zoom 100%
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							Basic Operation
3-45
3
3Press [Key 3] here as the key to set replacement 
location.
4Press [OK]. A confirmation screen appears. Press 
[Yes]. The Original Image Quality function will be 
newly registered.
Key 1
Cancel OK Off
Key 2 Key 3
Key 4 Key 5 Key 6 Copy - Original Image
Register Original Image function on the Quick Setup screen.
Status10/10/2008    10:10
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							Basic Operation
3-46
Program (Copying and Sending)
By registering sets of frequently used functions as a single program, you can simply press the program number 
as needed to recall those functions. You can also name the programs for easy identification when recalling.
NOTE: Sending operation can be registered in the program as well. Up to 50 functions combining copying and 
sending can be registered in the program.
If user login administration is enabled, you can only register functions by logging in with administrator privileges.
Registering Programs
Use the procedure below to register a program.
The following procedure is an example of registering the copying function.
1Press the Program key while the copy mode is 
accessed.
2Press [Register] and press a number (01 to 50) for 
the program number.
If entering Program screen from the Copy screen or 
Send screen, go to step 4.
NOTE: If you select a program number already 
registered, the currently registered functions can be 
replaced with a new set of functions.
3Check that [Copy] is selected, and press [Next].
4Enter the new program name and press [Register] 
to register the program.
Recalling Programs
Use the procedure below to recall a registered program.
1Press the Program key.
2Press [Recall] and press the key corresponding to 
the program number (01 to 50) to recall. Press the  
Quick No. Search key or [No.] to enter the 
program number directly for recalling.
NOTE: If the program cannot be recalled, the 
Document Box or the form overlay specified in the 
program might have been deleted. Check the 
Document Box.
3Place the originals and press the Start key. 
Copying is performed according to the registered 
program.
Program recalling.
01
02No.
Recall Register Edit   FAX 1
  FAX 2
03
04
0507
08
09
10 06
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Status
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							Basic Operation
3-47
3
Editing and Deleting Programs
You can change program number and program name, or delete program.
Use the procedure below to edit or delete a program.
1Press the Program key.
2Press [Edit] and press the key(s) corresponding to 
the program number (01 to 50) to change or delete.
3To edit a program, use the procedure for registering 
a program and press [Change]. Then change the 
program number and program name and press 
[Register]. Choose [Yes] in the confirmation screen 
to change the program.
To delete the program, press [Delete this Program]. 
Choose [Yes] in the confirmation screen to finally 
delete the program.
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							Basic Operation
3-48
Registering Shortcuts (Copy, Send, and Document Box Settings)
Add shortcuts in the Quick Setup screen for easy access to the frequently used functions. A function name linked 
to a registered shortcut can be changed as necessary. You can register up to 6 shortcuts for copying functions, 
sending functions, and functions set for document box.
Adding Shortcuts
Shortcut registration is performed in the setup screen of each function. Shortcuts can be registered for all 
functions in which [Add Shortcut] appears on the screen.
Use the procedure below to register a shortcut.
1After making the desired settings in the setup 
screen of each function, press [Add Shortcut].
2Press the keys corresponding to the shortcut 
number (01 to 06) to register.
NOTE: If you select a shortcut number already 
registered, the currently registered shortcut can be 
replaced with a new one.
3Enter the shortcut name and press [Register] to 
add the shortcut.
Editing and Deleting Shortcuts
Follow the steps as below to change shortcut number/name or delete shortcut.
1In the setup screen of each function, press [Add 
Shortcut] in the bottom of the screen.
2Press [Edit] and press the keys corresponding to 
the shortcut number (01 to 06) to change or delete.
3To edit a shortcut, press [Change] to change the 
shortcut button number and name and press [OK] 
and then [Register]. Choose [Yes] in the 
confirmation screen to change the shortcut.
To delete the shortcut, press [Delete this Shortcut]. 
Choose [Yes] in the confirmation screen to delete 
the shortcut.
Status10/10/2008    10:10
Ready to copy.Copies
Cancel OK Memo Page
Add ShortcutOff
Layout B
Original
Orientation Layout A
Border Line Top
R to L
Top
R to B Top
L to B Top
L to R Layout
Preview:
:
: Original
Zoom
Paper---
--- 100% Place original.
None
Top Edge Top
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