Palm Tungsten W PDA Phone Instructions

							Beaming data
27
You can beam the following information between devices with an IR port:
nThe record currently displayed in Date Book, Address Book, To Do List, or 
Memo Pad
nAll records of the category currently displayed in Address Book, To Do List, or 
Memo Pad
nA special Address Book record that you designate as your business card, 
containing information you want to exchange with business contacts
nAn application installed in RAM memory
nAn application installed on an expansion card that is seated in the card slot
TIPYou can also perform HotSync® operations using the IR port. 
See“Conducting IR HotSync operations” in Chapter 20 for details.
To select a business card:
1.Create an Address Book record that contains the information you want on your 
business card.
2.Press Function   + Menu  .
3.Select “Select Business Card” on the Record menu.
4.Tap Yes.
To beam a record, business card, or category of records:
1.Locate the record, business card, or category you want to beam.
2.Press Function   + Menu  .
3.Select one of the following from the Record menu:
– The Beam command for an individual record
– In Address Book only: Beam Business Card
– Beam Category
4.When the Beam Status dialog box appears, point the IR port directly at the IR 
port of the receiving handheld.
For best results, handhelds should be between 10 centimeters (approximately
4 inches) and 1 meter (approximately 39 inches) apart, and the path between the 
two handhelds must be clear of obstacles. The beaming distance to other Palm 
OS handhelds may be different. 
						

							Chapter 3 Navigating and Entering Data
28
5.Wait for the Beam Status dialog box to indicate that the transfer is complete 
before you continue working on your handheld.
TIPYou can also press and hold the Address Book application button to instantly 
beam your business card to another device with an IR port
.
To beam an application:
1.Press the Home  .
2.Press Function   + Menu  .
3.Tap App, and then select Beam.
4.Select either Handheld or Card from the Beam From pick list.
5.Tap the application you want to transfer.
Some applications are copy-protected and cannot be beamed. These are listed 
with a lock icon next to them.
6.Tap Beam.
7.When the Beam Status dialog box appears, point the IR port directly at the IR 
port of the receiving handheld.
8.Wait for the Beam Status dialog box to indicate that the transfer is complete 
before you continue working on your handheld.
To receive beamed information:
1.Turn on your handheld.
2.Point the IR port directly at the IR port of the transmitting handheld to open the 
Beam dialog box.
3.Select a category for the incoming information, create a new category, or leave 
the information unfiled.
4.Tap Yes.  
						

							Using your computer keyboard
29
Using your computer keyboard
If you have a lot of data to enter, or prefer to use the computer keyboard, you can 
use Palm Desktop software or any supported personal information manager (PIM) 
to enter information. You can then perform a HotSync operation to synchronize 
the information on your computer with the information on your handheld. Many 
of the applications that came with your handheld are also available in Palm 
Desktop software and in most PIMs, so you don’t need to learn different 
applications. For more information on entering data on your computer, refer to the 
online Help in Palm Desktop software, the Quick Tour in Palm Desktop software 
(for Windows users), and the Palm™ Desktop software Software for the Macintosh 
User ’s Guide on the Palm Desktop software CD-ROM.
Importing data
If you have data stored in computer applications such as spreadsheets and 
databases, or if you want to import data from another handheld, you can transfer 
the data to your handheld without having to enter it manually. Save the data in one 
of the file formats in the following list, import it into Palm Desktop software, and 
then perform a HotSync operation to transfer the data to your handheld.
Importing data from a Windows computer
Palm Desktop software can import data in the following file formats: 
nComma delimited (.csv, .txt): Address Book and Memo Pad only
nTab delimited (.tab, .tsv, .txt): Address Book and Memo Pad only
nCSV (Lotus Organizer 2.x/97 Mapping): Address Book only
nvCal (.vcs): Date Book only 
nvCard (.vcf): Address Book only
nDate Book archive (.dba)
nAddress Book archive (.aba)
nTo Do List archive (.tda)
nMemo Pad archive (.mpa)
Archive formats can be used only with Palm Desktop software. Use the archive file 
formats to share information with other people who use a Palm OS handheld or to 
create a copy of your important Palm Desktop information. 
						

							Chapter 3 Navigating and Entering Data
30
To import data from a Windows computer:
1.Open Palm Desktop software.
2.Click the application into which you want to import data.
3.If you are importing records that contain a field with category names, do the 
following:
Select All in the Category box.
Be sure that the same categories that appear in the imported file also exist in the 
application. If the categories do not exist, create them now; otherwise, the 
records are imported into the Unfiled category.
4.From the File menu, choose Import.
5.Select the file you want to import.
6.Click Open.
If you are importing a vCal or vCard file, skip to step 10. You do not have to 
specify which fields correspond to the imported data.
7.To import data into the correct Palm Desktop fields, drag fields in the left 
column so that they are opposite the corresponding imported fields on the 
right.
8.If you do not want to import a field, deselect the check box for that field.
9.Click OK.
The imported data is highlighted in the application.
10 .To add the imported data to your handheld, perform a HotSync operation.
See Palm Desktop online Help for more information on importing and exporting 
data.
Using File Link
The File Link feature enables you to import Address Book and Memo Pad 
information to your handheld from a separate external file on your Windows 
computer, such as a company phone list. You can configure the File Link feature to 
check for changes to the external file when you perform a HotSync operation. 
HotSync Manager stores the data in a separate category in Palm Desktop software 
and on your handheld. 
With File Link, you can import data stored in any of the following formats:
nComma-separated (*.csv)
nMemo Pad archive (*.mpa)
nAddress Book archive (*.aba)
nText (*.txt)
For information on how to set up a file link, see the Palm Desktop online Help. 
						

							Importing data
31
Importing data from a Mac computer
Palm Desktop software can import data from any of the following applications 
when you export the data in the appropriate file format: 
nAddress Book Plus (text file)
nClaris Organizer (Palm Desktop software can open these files directly).
nClarisWorks (Save under new name as ASCII text file).
nDateBook Pro (text file)
nDayMaker (text file)
nDynodex (text file)
nFileMaker Pro (tab separated text file)
nMeeting Maker (text file)
nNewton running OS 1.0 with Newton Connection Kit:
Names, Date Book Calendar, and Notepad (text file)
nNow Contact (text file)
nNow Up-to-Date (text file)
nQuickDex (text file)
nTouchBase Pro (text file)
Palm Desktop software can also import data in the following file formats:
nTab delimited (.tab, .tsv, .txt)
nvCal (.vcs): Data Book only
nvCard (.vcf): Address Book only
To import data from a Mac computer:
1.Open Palm Desktop software.
2.From the File menu, choose Import.
3.Select the file you want to import.
4.Click Import.
5.If you want to change the order of the fields you’re importing, point to a field, 
wait for the cursor to change to a double arrow, and then drag the field to a new 
location.
6.If you do not want to import a field, click the arrow between the field names.
7.From the Fields pop-up menu, choose the appropriate field. 
						

							Chapter 3 Navigating and Entering Data
32
8.From the Delimiters pop-up menu, choose the appropriate delimiter.
9.Click OK.
10 .To add the imported data to your handheld, perform a HotSync operation.
See Palm Desktop online Help for more information on importing and exporting 
data. 
						

							33
CHAPTER 4
Working with Applications
This chapter explains how to open and switch between applications on your 
handheld, how to change application settings so they are personalized to your 
work methods, and how to categorize applications so you view them in related 
groups.
Opening applications
You can use the Applications Launcher to open any application installed on your 
handheld or on an expansion card. You can also open Date Book and Address 
Book with the application buttons on your handheld.
In addition to providing a way for you to open applications, the Applications 
Launcher displays the current time, battery level, and application category. 
To open an application on your handheld:
1.Press Home  . 
2.Tap the icon of the application that you want to open. If you have many 
applications installed on your handheld, tap the scroll bar to see all your 
applications. 
Home key opens 
Application Launcher
Address BookDate Book
E-mail Wireless 
						

							Chapter 4 Working with Applications
34
Other ways to open applications
You can also open applications on your handheld in either of the following ways:
nPress and hold Select on the navigator to open the Applications Launcher. Press 
Select on the navigator to insert the highlight. Press Up, Down, Right, and Left 
on the navigator to highlight the icon of the application you want to open. Press 
Select on the navigator to open the application. 
nIn the Applications Launcher, type the first letter of the application’s name. The 
Applications Launcher scrolls to the first application with a name that begins 
with that letter and highlights the icon. You can open the icon by pressing the 
Enter key.
Opening expansion card applications
When an expansion card is properly seated in the expansion card slot, your 
handheld responds based on the contents of the card and the application that is 
active when you insert the card. In some cases, the application on the card opens 
automatically upon insertion, or if you insert a card containing data from the 
current application, the application displays the data on the card. In other cases, 
the Applications Launcher switches to the card, and displays its contents, and the 
pick list in the upper-right corner of the screen displays the name of the card.
To open an application on an expansion card:
nSelect the icon of the application that you want to open.
Switching between applications
When working with any application, press Home   or press an application 
button on your handheld to switch to another application. Your handheld 
automatically saves your work in the current application and displays it when you 
return to that application. 
When you use an expansion card, your handheld creates and displays a new 
category that matches the name of the expansion card. You can easily switch 
between applications installed on your handheld and on the expansion card. 
						

							Categorizing applications
35
To switch to an expansion card:
1.Tap the pick list in the upper-right corner.
TIPWhen the highlight in the Applications Launcher is 
not active, you can also 
press and hold Select on the navigator to open the category pick list.
2.Select the category item that matches the name of the expansion card.
Categorizing applications
The category feature enables you to manage the number of application icons that 
appear onscreen in the Applications Launcher. You can assign an application to a 
category and then display a single category or all your applications. 
By default, your handheld includes system-defined categories, such as All and 
Unfiled, and user-defined categories, such as Games, Main, and System. 
You cannot modify the system-defined categories, but you can rename and delete 
the user-defined categories. In addition, you can create your own user-defined 
categories. You can have a maximum of 15 user-defined categories. 
When you have an expansion card properly seated in the expansion card slot, the 
last item in the category pick list becomes the name of the expansion card. You 
cannot otherwise categorize applications that reside on an expansion card.
To categorize an application: 
1.Press Home  . 
2.Press Command Stroke   + Y.
Alternately, press Function   + Menu  , and then select Category on the 
App menu. 
						

							Chapter 4 Working with Applications
36
3.Tap the pick list next to each application to select a category.
TIPTo create a new category, select Edit Categories from the pick list. Tap 
New, enter the category name, and then press Function   + 
Enter , or tap 
OK to add the category. 
4.Press Function   + Enter , or tap Done.
To display applications by category: 
1.Press Home  . 
2.Do one of the following:
– Press Home   repeatedly to cycle through all your categories.
– Tap the pick list in the upper-right corner of the screen, and select the 
category you want to display.
– When the highlight in the Applications Launcher is not active, press and 
hold Select on the navigator to open the category list, press Up or Down on 
the navigator to highlight a category, and then press Select on the navigator 
to display that category.
Changing the Applications Launcher display
By default, the Applications Launcher displays each application as an icon. As an 
alternative, you can choose to show a list of applications. You can also choose to 
view the same category of applications each time you open the Applications 
Launcher.
To change the Applications Launcher display:
1.Press Home  .
2.Press Command Stroke   + R.
Alternately, press Function   + Menu  , select Options, and then select 
Preferences.