Palm Tungsten W PDA Phone Instructions

							Checking off a To Do List item
157
To set the priority of a To Do List item:
1.Tap the Priority number on the left side of the To Do List item.
2.Select the Priority number that you want to set (1 is most important). 
Checking off a To Do List item
You can check off a To Do List item to indicate that you’ve completed it. You can 
set the To Do List to record the date that you complete the To Do item, and you can 
choose to show or hide completed items. See “Setting To Do Preferences” later in 
this chapter.
To check off a To Do List item:
nTap the check box on the left side of the item.
TIPYou can also highlight the item you want to check off, and then press 
Select on the navigator.
Select 
priority Tap here
Completed 
To  D o  i t e m 
						

							Chapter 16 Using To Do List
158
Changing To Do List item details
The To Do Item Details dialog box enables you to change settings for individual 
items. 
To display the To Do Item Details dialog box:
1.Tap the text of the item whose details you want to change.
TIPYou can also select an item with the navigator.
2.Ta p  D e t a i l s .
Setting a due date
You can associate a due date with any To Do List item. You can also sort the items 
that appear in the list based on their due dates.
To set a due date for a To Do List item:
1.In the Details dialog box, tap No Date to open the Due Date pick list.
2.Tap the date that you want to assign the item:
3.Ta p  O K .
TodayAssigns the current date.
To m o r r o wAssigns tomorrow’s date.
One week laterAssigns the date exactly one week from the current date.
No DateRemoves the due date from the item.
Choose dateOpens the date selector, where you can choose any date 
that you want for the item.
Ta p  h e r e 
						

							Setting To Do Preferences
159
TIPIf you turn on the Show Due Dates option in the To Do Show options 
dialog box, you can tap directly on the due date in the To Do List to open the 
pick list shown in step 2. 
Setting To Do Preferences
The To Do Preferences dialog box enables you to control the appearance of To Do 
List and of To Do items in the Date Book Agenda view.
To change the Preferences settings:
1.In To Do List, tap Show.
2.Select any of the following settings:
3.Ta p  O K .
Show Completed 
ItemsDisplays your completed items in the To Do List. If you turn 
off this setting, your To Do items disappear from the list when 
you complete (check) them.
Items that no longer appear on the list because you turn off 
this setting have not been deleted. They are still in the 
memory of your handheld. Purge completed items to remove 
them from memory.
Show Only Due 
ItemsShows only the items that are currently due, are past due, or 
have no due date specified. When this setting is active, items 
that are not yet due do not appear in the list until their due 
dates.
Record 
Completion DateReplaces the due date with the actual date when you 
complete (check) the item. If you do not assign a due date to 
an item, the completion date still records when you complete 
the item.
Show Due DatesDisplays the due dates associated with items in the To Do List 
and displays an exclamation mark next to items that remain 
incomplete after the due date passes.
Show PrioritiesShows the priority setting for each item.
Show CategoriesShows the category for each item. 
						

							Chapter 16 Using To Do List
160
Using To Do List menus
To Do List menus are shown here for your reference, and To Do List features that 
are not explained elsewhere in this book are described here.
See“Using menus” in Chapter 4 for information about choosing menu commands.
Record menu
Options menu
Send ItemOpens a dialog box where you can choose how you want to 
send the selected item to another device. The options available 
depend on the software installed on your handheld.
Send CategoryOpens a dialog box where you can choose how you want to 
send all records in the selected category to another device. The 
options available depend on the software installed on your 
handheld.
About To Do ListShows version information for To Do List.  
						

							161
CHAPTER 17
Using Palm™ VersaMail™
Personal E-mail Software
IMPORTANTDepending on where you purchased your Palm™ Tungsten™ W 
handheld, you may have Palm™ VersaMail™ personal e-mail software installed on 
your handheld, or you may have a third-party e-mail application installed. If you have 
the VersaMail application installed on your handheld, read this chapter. If you have a 
third-party e-mail application installed, refer to the e-mail application documentation 
that came with your handheld for information.
With the VersaMail application, you can send, receive, and manage e-mail on your 
handheld. This chapter describes how to set up different types of e-mail accounts 
and explains how to use the many e-mail features in the VersaMail application. 
The VersaMail application is the newest offering in the line of Palm personal e-mail 
software applications. Formerly known as MultiMail
® software, the VersaMail 
application contains new features that make sending and receiving e-mail 
messages and managing e-mail accounts easier than ever. 
Key features of the VersaMail 2.0 application include the following:
nSupport for both the Tungsten W navigator and keyboard, simplifying data 
entry and navigation
nSupport for both the built-in GSM (dial-up) and GPRS (high-speed) radio in 
your handheld, enabling wireless e-mail connectivity
NOTEIf you want to use the built-in GPRS or GSM radio in your handheld to 
make a network connection, you must set up service with a GPRS or GSM 
provider.  
						

							Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software
162
Getting started with the VersaMail application
The VersaMail application is built into your handheld and does not need to be 
installed. To start using the application, press the VersaMail button   on your 
handheld. The following sections describe some optional procedures before you 
begin using the VersaMail application.
Synchronizing an existing username
If you plan to synchronize your Tungsten W handheld with an existing username 
by performing a HotSync
® operation, you must do so before you enter your e-mail 
account information in the VersaMail application. If you enter the e-mail account 
information first and then synchronize your handheld to an existing username, the 
username information overwrites the e-mail account information you entered.
Upgrading a MultiMail database
If you have previously used a Palm personal e-mail application such as MultiMail 
SE or MultiMail Deluxe, you can upgrade your e-mail database for use with the 
VersaMail application.
To upgrade an existing e-mail database for use with the VersaMail application:
1.Perform a HotSync operation with a user profile that contains the existing 
e-mail database. To do so, press the HotSync button  ™, and then select a 
profile that contains an e-mail database from the displayed list of users.
2.Press the VersaMail button   on your handheld.
3.Tap Yes to accept the upgrade.
Installing Documents To Go 
Documents To Go enables you to convert attachments using HotSync operations. 
With Documents To Go, you can view Word, Excel, and PowerPoint attachments 
on your handheld. DataViz Documents To Go attachment conversion plug-ins are 
automatically configured to work with the VersaMail application.
Version 5 of Documents To Go is included on the Software Essentials CD-ROM 
that came with your Tungsten W handheld. See the Documents To Go Getting Started 
Manual for more information. 
						

							Setting up and managing e-mail accounts
163
Setting up and managing e-mail accounts
With the VersaMail application, you can access e-mail accounts from 
providers such as Earthlink or Yahoo. Some companies may also allow access to 
corporate e-mail with the appropriate mail server configuration. See “Accessing 
corporate e-mail” later in this chapter for more information.
You can add up to eight e-mail accounts on your handheld by setting up a 
connection to a network provider or synchronizing to a desktop e-mail application. 
For example, if you have a Yahoo e-mail account with POP access, you can create 
a new account in the VersaMail application and name that new account Yahoo, so 
that you can send and receive e-mail on your handheld using your Yahoo account.
Account and connection types
Two types of e-mail accounts are supported:
nNetwork: You can send and receive e-mail directly to and from your handheld 
by connecting with a network provider.
nSynchronize Only: You can download, view, and manage e-mail between the 
handheld and a desktop e-mail application, such as Microsoft Outlook, by 
performing a HotSync operation using the cradle/cable. You can’t send and 
receive messages wirelessly or with a modem for an account of this type.
Using a network account, you can set up or access an e-mail account using any of 
the following connection methods:
nBuilt-in GPRS (high-speed) and GSM (dial-up) radio on your handheld
nPalm™ Bluetooth Card (sold separately) attached through the expansion card 
slot connecting to a mobile phone or local access point that is enabled with 
Bluetooth technology
nPalmModem® accessory (sold separately)
nExternal modem sled (for example, 802.11 sled)
nInfrared (IR) port on the handheld to infrared port on a mobile phone
nDirect connection to a mobile phone by means of a physical cable
nHandheld cradle connected to your desktop (Windows users only)
Setting up the default account that came with your handheld
Depending on where you purchased your handheld, you may have a default 
e-mail account preconfigured by a carrier. This is either a high-speed GPRS 
account or a dial-up GSM account. If your wireless carrier preconfigured your 
e-mail account, you need to enter username and password information before you 
can use the account. 
						

							Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software
164
To determine if you have a preconfigured e-mail account on your handheld:
nThe first time you use the VersaMail application, press the VersaMail button  . 
If a screen prompting you to enter your username and password appears 
immediately, you have a preconfigured carrier e-mail account. If any other 
account setup screen appears, you do not have a preconfigured carrier e-mail 
account.
TIPCheck with your wireless carrier to determine whether your handheld comes 
with a preconfigured e-mail account.
To set up the default account that came with your handheld:
1.Press the VersaMail button  .
2.Enter a username, and then tap the Password field. The username is supplied 
by your wireless carrier.
3.Enter a password when prompted, then tap OK. The password is supplied by 
your wireless carrier.
4.Tap Next, and then tap Next again.
5.Ta p  D o n e .
You are now ready to use your default e-mail account.
Setting up a new e-mail account
If your handheld did not come with a preconfigured carrier e-mail account, or if 
you want to set up a different account, you must set up a new e-mail account. 
						

							Setting up and managing e-mail accounts
165
Setting up a network e-mail account
Before you can set up a network e-mail account, you must do the following:
nEstablish the e-mail account with a network provider. Common network 
providers include Internet service providers (ISPs) such as Earthlink and 
Prodigy. A provider can also be a wireless GSM or GPRS carrier such as 
VoiceStream, Cingular, or VodaFone. 
nConfigure the service connection settings for this account on your handheld 
using your handheld’s Network Preferences and Connection Preferences 
screens. See Chapter 21 for more information.
You must also have the appropriate prerequisite for the type of connection you 
want to make, as follows.
Using a GPRS/GSM carrier
If you want to use the built-in GPRS or GSM radio on your handheld to make a 
network connection, you must have (or you must set up) service with a GPRS or 
GSM provider. Many providers give you an e-mail account with your monthly 
data service subscription. 
Connection Type Prerequisite
High-speed GPRS Active GPRS service ordered from your 
wireless carrier.
GSM dial-up Active wireless service with a GSM carrier. 
If you are using GPRS, the same carrier 
generally provides both GSM and GPRS 
service.
Note that some GSM carriers require you to 
order a special data service (separate from 
voice service) to make a network 
connection.
Palm Bluetooth Card attached through 
SD slotPalm Bluetooth Card and mobile phone or 
LAN access point enabled with Bluetooth 
technology.
PalmModem accessory PalmModem accessory.
External modem sled (for example, 
802.11)Wireless modem accessory.
IR to IR phone IR-enabled mobile phone.
Direct connection to a phone by means 
of a physical cableConnector cable and mobile phone.
Handheld cradle connected to desktop Handheld cradle and cable (Windows users 
only). 
						

							Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software
166
Using an ISP
In addition to or instead of using a carrier-provided e-mail account (for example, 
an e-mail account from VoiceStream), you may want to access other e-mail 
accounts (for example, a Yahoo or Earthlink e-mail account) that send and receive 
messages using your GPRS or GSM connection.
If you are setting up a new e-mail account and have a well-known ISP such as 
Earthlink or Mindspring, many of the required settings during the account setup 
are automatically configured. 
For other ISPs, you need the following information:
nThe protocol used for incoming mail, such as POP or IMAP
nThe name of the incoming mail server
nThe name of the outgoing mail (SMTP) server
nWhether your e-mail account requires any encryption, such as APOP or ESMTP
nYour e-mail address and password
nThe login script (if any) that you need for connecting to your ISP or mail server
NOTEInformation about your e-mail account is available from the e-mail provider. 
Depending on the type of e-mail service you have, you may be able to access this 
information by going to the e-mail provider ’s web site or by contacting the provider ’s 
customer support. 
Creating a network e-mail account
You create a new account in Account Setup, which guides you through the process. 
To create a network e-mail account:
1.Press Function   + Menu  , select Accounts, and select Account Setup.
2.Ta p  N e w.