Palm Tungsten W PDA Phone Instructions

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3.Press Command   + the number of the account you want from the list.
Alternately, tap the name of the account. 
4.Tap the folders pick list, and tap Inbox if the Inbox is not displayed. 
TIPAlternately, you can press the VersaMail button   repeatedly to scroll through 
the accounts you have configured in the VersaMail application until you get to the 
account you want.
Getting e-mail by subject or getting the entire message
When you get e-mail messages, you can choose to get the subject only or to get the 
entire message. You can also use the Details dialog box to select options for getting 
unread e-mail only, downloading attachments, and using filters. 
To get e-mail messages:
1.Tap Get Mail.
If you have e-mail stored in your Outbox, tap Get & Send.
2.In the Get Mail dialog box, tap Subjects Only to download subjects only or tap 
Messages to download entire messages.
TIPYou can turn off the Get Mail dialog box in VersaMail Preferences. See 
“Setting preferences for getting and deleting e-mail” later in this chapter.
3.(Optional) Tap Details and select options for retrieving unread e-mail, 
attachments, using filters, auto-disconnect, maximum download size, and 
default connection type for this account. Up to ten attachments may be 
retrieved with a message. Tap OK. 
						

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NOTESee “Setting VersaMail connection preferences” earlier in this chapter 
for information on the auto-disconnect feature. See “Selecting a different 
service for a given e-mail account” earlier in this chapter for information on 
setting a default connection type. See “Creating mail filters” later in this 
chapter for more information about filters.
NOTEThe maximum size of an incoming message is 5KB by default. 
4.Press Function   + Enter  , or tap OK.
The Getting Messages dialog box shows updates as your e-mail is downloaded.
When the Getting Messages dialog box disappears, another dialog box appears 
and displays the number of new e-mail messages.
5.Press Function   + Enter  , or tap OK. 
A list of your e-mail appears in the Inbox. 
Envelope icons 
indicate whether a 
message or 
subject has been 
downloaded, and 
whether there are 
any attachments
Shows unread/
total messages
Displays the time for 
messages received today 
and the date for all other 
messages 
						

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Icons in the VersaMail application
The icons to the left of a message in the Inbox indicate the message’s status.
Reading e-mail
To read e-mail, tap the e-mail message in the Inbox or the folder where the message 
is located.
If you chose to get messages by subjects only, tap the More button   to view the 
body of the e-mail message, plus any attachments. See “Getting e-mail by subject 
or getting the entire message” earlier in this chapter.
If you chose to get entire messages, the body of the e-mail message is displayed. 
However, if the downloaded message exceeds your maximum message size, only 
a partial message is displayed. Tap the More button to view the entire message.Only the subject header information is downloaded.
Only the subject header and attachment information are downloaded. 
Part or all of the message text is downloaded.
Part or all of the message text and attachment information are 
downloaded.
Tap to read
Tap More to view the entire 
message 
						

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To read a message:
1.Press Up or Down on the navigator to scroll to the message you want to read.
2.Press Select to select the message, and then press Select again to open the 
message.
3.After reading the message, press Select to close the message.
Viewing other folders
When you get new e-mail, it appears in the account’s Inbox folder. You can move 
e-mail between folders and then view it in the other folder. 
To view other folders:
1.Tap the folders pick list in the upper-right corner of the screen.
2.Tap the folder you want to view.
Managing columns in the folder’s list view
The columns in each folder display various types of information, such as the 
subject, date, or size of a message. You can display or hide specific columns or 
change the width of the columns in the folder ’s list view. 
To display or hide a column in a folder’s list view:
1.Tap Show.
2.Tap the check box for each column that you want to show. 
NOTEIf you select Date, the Date column displays the message 
time for any 
messages received today—that is, any message received after 12:01 A.M. 
Otherwise, the Date column shows the date the message was received. 
3.Tap the Font letter to display information in a larger or smaller font size.
Available folders 
						

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To change the sort order:
1.Tap the Sort By pick list, and then tap the column name. 
2.Tap Descend or Ascend to change the sort order. 
To change the size of a column in the folder’s list view:
1.Tap and hold the stylus on the column divider.
2.Drag the column divider to change the width of the column.
Moving e-mail between folders
You can move one or more e-mail messages between folders. 
To move one e-mail message:
1.Press Right on the navigator to move to and open the folders pick list in the 
upper-right corner of the screen. Press Up or Down to move to the folder you 
want, and the press Select to select the folder.
Alternately, tap the folders pick list in the upper-right corner of the screen, and 
then tap the folder name.
2.Tap the icon to the left of the message, press Right on the navigator to open the 
Message menu, press Down to move to the Move To option, and then press 
Select to select this option.
Drag the column 
divider left or right to 
make the column 
narrower or wider 
						

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Alternately, tap the icon to the left of the message, and then tap Move To from 
the pop-up menu.
The folders pick list appears. 
3.Press Up or Down on the navigator to move to the folder you want, and then 
press Select to select the folder.
Alternately, tap the folder that you want.
TIPYou can also move a single e-mail message from within the body of the message 
by pressing Command  , tapping the folder icon, and selecting the destination 
folder from the pick list. See “Using the command bar” later in this chapter for more 
information on the command bar.
To move multiple e-mail messages:
1.Tap the folder that contains the e-mail messages you want to move.
2.Select the messages by tapping to the left of each message icon.
TIPTo select a group of messages, drag the stylus to the left of the message 
icons.  
						

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A checkmark appears next to the selected messages.
3.Do one of the following:
– Press Command   + V (alternately, press Function   + Menu  ), and 
then select Move To on the Message menu.
– Tap a message icon next to a selected message, and then tap Move To on the 
pick list. 
4.Tap the folders pick list, and select a destination folder.
5.Press Function   + Enter  , or tap OK. 
						

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Creating and editing mail folders
You can also create new folders so that you can store e-mail messages by subject, 
person, or project. The VersaMail application has certain existing folders, such as 
Inbox, Outbox, Drafts, and Trash. 
The procedure for creating and editing folders varies slightly between POP and 
IMAP e-mail accounts, as described in the following procedure.
To create and edit e-mail folders:
1.Tap the folders pick list in the upper-right corner of the screen, and then tap Edit 
Folders.
2.On the Edit Folders or Edit IMAP Folders screen, select any of the following:
– To create a new folder, tap New, and then enter the new folder name. For 
IMAP accounts only, select the check box if you also want to create the folder 
on the server. When finished, press Function +   Enter  , or tap OK. 
– To rename a folder, tap the folder name from the list on the screen, tap 
Rename, and then enter the new folder name. For IMAP accounts only, select 
the check box if you also want to rename the folder on the server. When 
finished, press Function   + Enter  , or tap OK.
POP accounts IMAP accounts
POP accounts IMAP accounts
POP accounts IMAP accounts 
						

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– To delete a folder, tap the folder name from the list on the screen, and then 
tap Delete. For IMAP accounts only, select the check box if you also want
to delete the folder on the server, and then press Function   + Enter  , or 
tap OK. For POP accounts, the folder will be deleted immediately and you 
will not see a confirmation screen.
Creating and sending new e-mail
When you create a new e-mail message, you can enter the person’s e-mail address 
or use the Lookup screen to find a particular address. 
To create a new e-mail message:
1.Press Command   + N.
Alternately, tap New.
2.Enter the recipient’s name using one of the methods described in the next 
procedures.
NOTEWhen you address a message to several recipients, you do not see all the 
recipients on the To list because the list is truncated on the To line. If you tap the To 
field, a dialog box shows all recipients for the current message.
Delete confirmation 
appears for IMAP 
accounts only 
						

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Addressing a message by typing the address
You can address a message by entering the complete address.
To enter the address:
1.In the New Message screen, tap the To field and enter the address, and then tap 
Done. 
For multiple recipients, type a semicolon (;) and then a space between recipient 
names. 
NOTEIf you enter a comma instead of a semicolon, it is automatically changed 
to a semicolon. If you enter a space with no punctuation between names, 
semicolons are not inserted and the e-mail message is improperly addressed.
If you want to edit an e-mail address that is longer than the line provided in the 
New Message screen, tap the To field and edit the address. 
2.To send copies, tap cc: or bcc: and enter the recipient’s address. 
Copies (cc:) allow recipients to see the addresses of the other recipients, but 
addresses in the blind copies (bcc:) field are hidden from all other recipients. 
TIPTo automatically fill in the address as you type, see “Using Smart 
Addressing to address a message” later in this chapter. 
Addressing a message using Address Book
You can enter a recipient’s address by using the Lookup screen to select the 
address. The names and addresses in the Lookup screen come from Address Book. 
To use an address from Address Book:
1.In the New Message screen, tap the word To. 
2.On the Recipient List screen, tap Lookup.