Palm Tungsten W PDA Phone Instructions

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5.Click Conduit Settings.
6.For each application, click the direction in which you want to write data, or click 
Do Nothing to skip data transfer for an application.
Changing the HotSync setting from the default affects only the next HotSync 
operation. Thereafter, the HotSync Actions revert to their default settings. To 
use a new setting on an ongoing basis, click Make Default. Thereafter, whatever 
you selected as the default setting is used for HotSync operations.
7.Click OK.
8.Close the Conduit Settings window.
Performing cradle/cable HotSync operations
The simplest way to synchronize data is to perform a direct HotSync operation by 
placing your handheld in the cradle/cable and pressing the HotSync button.
Performing a cradle/cable HotSync operation: Windows computer
The first time you synchronize your data, you need to enter user information on 
Palm Desktop software. After you enter this information and synchronize, the 
HotSync Manager recognizes your handheld and doesn’t ask for this information 
again. 
						

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If you are a system administrator preparing several handhelds for a group of users, 
you may want to create a user profile. See “Using File Link” later in this chapter 
before performing the following steps.
IMPORTANTYou must perform your 
first HotSync operation with a local, direct 
connection, or with infrared communication, rather than using a modem or network.
The following steps assume that you have already installed Palm Desktop 
software. If you have not installed this software, see the Getting Started installation 
guide for instructions.
To perform a local HotSync operation on a Windows computer:
1.Place your handheld in the cradle/cable.
2.If the HotSync Manager is not running, start it: On the Windows desktop, click 
Start, and then choose Programs. Navigate to the Palm Desktop software 
program group and choose HotSync Manager. Alternatively, you can start the 
Palm Desktop software, which automatically opens the HotSync Manager.  
						

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3.Press the HotSync button  on the cradle/cable.
IMPORTANTThe first time you perform a HotSync operation, you must enter a 
username in the New User dialog box and click OK. Every handheld should have 
a unique name. To prevent loss of a user ’s records, never try to synchronize more 
than one handheld to the same username.
The HotSync Progress dialog box appears and synchronization begins.
4.Wait for a message on your handheld indicating that the process is complete.
After the HotSync process is complete, you can remove your handheld from the 
cradle/cable. Gently tilt your handheld forward in the cradle, and then lift it up 
to remove it.
Performing a direct HotSync operation: Mac computer
When you installed Palm Desktop software, you entered a username. This 
username is the connection between your handheld and your computer. 
The first time you perform a HotSync operation the Palm Desktop software does 
the following: 
nAdds a username to your handheld.
nCreates a folder for the username in the Users folder inside the Palm folder 
inside the current Mac user ’s Documents folder. For example, if you entered  
						

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Jane Garcia as your username, a folder called Jane Garcia is created in the Users 
folder.
nCreates a file named User Data in your username folder. 
Usernames appear in the User pop-up on the right side of the toolbar. You can 
change users by selecting a new name in the pop-up menu. 
Each subsequent time you perform a HotSync operation, HotSync Manager reads 
the username from your handheld and synchronizes the data in the folder of the 
same name.
Be sure you select the correct username from the User pop-up before entering data 
on Palm Desktop or performing a HotSync operation.
If you are a system administrator preparing several handhelds for a group of users, 
you may want to create a user profile. See “Creating a user profile” later in this 
chapter before performing the following steps.
IMPORTANTYou must perform your 
first HotSync operation with a local, direct 
connection, or with infrared communication.
The following steps assume that you have already installed Palm Desktop 
software. See the Getting Started installation guide if you have not installed this 
software. 
						

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To perform a local HotSync operation on a Mac computer:
1.Place your handheld in the HotSync cradle/cable.
2.Make sure HotSync Manager is enabled: Double-click the HotSync Manager 
icon in the Palm folder. Click the HotSync Controls tab and make sure the 
Enabled option is selected.
3.Press the HotSync button   on the cradle/cable.
The HotSync Progress dialog box appears, followed by the Select User dialog 
box. 
						

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4.In the Select User dialog box, select the username you entered when you 
installed the Palm Desktop software, and click OK.
The HotSync Progress dialog box reappears, and synchronization begins.
5.Wait for a message on your handheld indicating that the process is complete.
After the HotSync process is complete, you can remove your handheld from the 
cradle/cable. Gently tilt your handheld forward in the cradle, and then lift it up 
to remove it.
Conducting IR HotSync operations
You can use the infrared (IR) port on your handheld to perform HotSync 
operations. When you perform an IR HotSync operation, you dont need your 
cradle/cable. However, you must have a computer that’s equipped with an IR port 
and that supports the IrCOMM implementation of the Infrared Data Association 
(IrDA) standards. This is especially useful if you travel with an infrared-enabled 
laptop. You simply enable infrared communication on your laptop and handheld 
and follow the steps in “Performing an IR HotSync operation” later in this section.
Preparing your computer for infrared communication
Before you can perform a HotSync operation using the IR port, the computer with 
which you want to synchronize must fulfill these requirements:
nYour computer must support the IrCOMM implementation of the IrDA 
standards.
nYour computer must have an enabled infrared port that’s built into the 
computer, or an enabled infrared device attached to the computer. 
nSome desktop computers may require an infrared device attached to a physical 
COM port. Laptops are likely to have a built-in IR port, so no external device is 
necessary.  
						

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nYour computer must have an installed infrared driver.
nIf you have an external infrared device attached to your computer, a driver is 
probably included with the device. Consult the documentation included with 
the device for information on installing the required driver.
Check your computer ’s documentation to learn if the computer supports infrared 
communication. 
To configure HotSync Manager for infrared communication on a Windows computer:
nClick the HotSync Manager icon   in the Windows system tray, and make sure 
that Infrared is checked. 
– If you have an Infrared option on the HotSync Manager menu, and that 
option is selected, skip to “Performing an IR HotSync operation.”
– If you do not have an Infrared option on the HotSync Manager menu, 
complete the following steps:
a.Make sure that Local Serial is selected on the menu.
b.From the HotSync Manager menu, select Setup.
c.Click the Local tab.
d.In the Serial Port drop-down box, select the simulated port that your 
computer uses for infrared communication.
See the documentation for your operating system for instructions on finding the 
simulated port. This information is usually located in the Control Panel.
–Click OK.
NOTEIf your cradle/cable is connected to a USB port, you can continue using it while 
HotSync Manager is configured for infrared communication. If your cradle/cable is 
connected to a serial port, you cannot use your HotSync cradle/cable again until you 
reconfigure the HotSync Manager to communicate with the port defined for cradle/
cable synchronization. 
						

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To configure HotSync Manager for infrared communication on a Mac computer:
1.Double-click the HotSync Manager icon in the Palm folder.
2.In the HotSync Controls tab, select Enabled.
3.Click the Connection Settings tab.
4.Select the On check box next to IR Port.
5.Close the HotSync Software Setup window. 
Performing an IR HotSync operation
After you complete the steps to prepare for performing an IR HotSync operation, 
it’s easy to perform the actual operation. 
To perform an IR HotSync operation:
1.Press Home  .
2.Tap the HotSync icon  .
3.Ta p  L o c a l .
4.Tap the pick list below the HotSync icon and select IR to PC/Handheld.
5.Position the IR port of your handheld within a couple of inches of the infrared 
port of your computer.
6.Tap the HotSync icon to start the IR HotSync operation.
Tap here to start IR 
HotSync operation 
						

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Returning to cradle/cable HotSync operations
It’s easy to return to using the cradle/cable for HotSync operations.
If your cradle/cable is connected to a USB port, you can continue using it while 
HotSync Manager is configured for infrared communication. Use the following 
instructions to return to Local USB cradle/cable HotSync operations only when 
necessary, such as when you have disconnected the cradle/cable from the USB 
port.
To return to local USB cradle/cable HotSync operations on a Windows computer:
1.If necessary, connect the cradle/cable to the USB port of the computer you use 
for HotSync operations.
2.Click the HotSync Manager icon   in the Windows system tray, and select 
Local USB if it is not already selected. 
To return to local serial cradle/cable HotSync operations on a Windows computer:
1.If necessary, connect the cradle/cable to the port of the computer you use for 
HotSync operations.
2.Click the HotSync Manager icon   in the Windows system tray.
3.Choose Setup, and then click Local.
4.Select the COM port where your cradle/cable is connected.
5.Click OK.
To return to local serial cradle/cable HotSync operations on a Mac computer:
1.If necessary, connect the cradle/cable to a serial port on your computer.
2.Double-click the HotSync Manager icon in the Palm folder.
3.In the HotSync Controls tab, select Enabled.
4.Click the Connection Settings tab, and select the correct connection.
5.Close the HotSync Software Setup window.
The next time you want to perform a HotSync operation, just press the HotSync 
button on the cradle/cable, as you always did before. 
						

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Conducting HotSync operations using an attached modem
You can use your attached modem to synchronize your handheld when you are 
away from your computer.
IMPORTANTYou cannot perform a wireless HotSync operation using your 
handheld’s mobile radio.
The first HotSync operation must be performed using a local, direct connection, or 
with infrared communication. After that, you can perform a HotSync operation using 
an attached modem.
To perform a HotSync operation using your attached modem you need the 
following:
nA modem connected to your computer.
nPalm Desktop software configured for use with the modem. 
nA modem connected to your handheld. 
nA configuration for the kind of modem connection you want to make. 
See“Connection preferences” in Chapter 21 for more information.
Preparing your computer for a modem HotSync operation
There are a few steps you must perform to prepare your computer for a modem 
HotSync operation. Be sure to perform these steps before you leave your office so 
that your computer is ready to receive a call from your handheld. 
To prepare your Windows computer for a modem HotSync operation:
1.Confirm that the computer modem is connected and turned on, and that no 
communications applications, such as fax or telephony software, are running 
on a COM port.
Make sure the computer is disconnected from all online services, such as 
America Online (AOL). This helps to avoid conflicts with the COM port.
2.Start HotSync Manager if it is not already running, and from the HotSync 
Manager menu, select Modem.