Palm Tungsten W PDA Phone Instructions

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CHAPTER 3
Navigating and Entering Data
This chapter explains how to enter data into your handheld, navigate around the 
interface, and use menu commands. There are several ways to enter data, to 
navigate, and to use menu commands:
nTapping
nUsing the five-way navigator
nUsing the handheld keyboard
nBeaming data from another device that has an infrared port 
nEntering or importing data in Palm™ Desktop software and then synchronizing 
with your handheld
Tapping
Like using a mouse to click elements on a computer screen, using the stylus to tap 
elements on your handheld screen is the basic action that gets things done on your 
handheld.
The first time you start your handheld, setup instructions appear on the screen. 
These instructions include a calibration screen. Calibration aligns the internal 
circuitry of your handheld with its touch-sensitive screen so that when you tap an 
element on the screen, the handheld can detect exactly which task you want to 
perform. 
IMPORTANTAlways use the point of the stylus for tapping or making strokes on the 
handheld screen. Never use an actual pen, pencil, or other sharp object to write on 
the handheld screen.
With your handheld turned on, you can tap the handheld screen to do many 
operations, such as the following:
nOpen applications
nChoose menu commands
nSelect options in dialog boxes 
						

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Just as you can drag the mouse to select text or move objects on your computer, 
you can also drag the stylus to select text. You can also use the stylus to drag the 
slider of any scroll bar.
Using the navigator
When you work with most applications, the navigator on the front panel of your 
handheld makes it easy for you to navigate among and select your entries. You can 
use the navigator to perform tasks without the stylus using one hand.
See Chapter 4 and Chapter 5 for additional information about using the navigator 
with Address Book, and Chapter 8 for additional information on using the 
navigator with Date Book. 
To navigate in list screens, do any of the following:
nPress Up or Down on the navigator to scroll an entire screen of records. 
nPress and hold Up or Down on the navigator to accelerate the scrolling.
nPress Select on the navigator to insert the selection highlight. When the selection 
highlight is present, you can do the following:
– Press Up or Down on the navigator to scroll to the previous or next records.
– Press Select again to view the selected record.
– Press Left on the navigator to remove the selection highlight.
To navigate in record screens:
1.Press Up or Down on the navigator to scroll within the current record.
2.Press Right or Left on the navigator to scroll to the previous or next record. (This 
feature is not available in Address Book.)
3.Press Select on the navigator to return to the list screen. 
						

							Using the keyboard
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To navigate in dialog boxes:
nWhile a pick list is open, press Up or Down on the navigator to highlight an 
item, and then press Select on the navigator to select the item.
nPress Select on the navigator to close a dialog. If there’s only one button, 
pressing Select activates that button. If there’s multiple buttons, Select activates 
affirming buttons such as OK, Yes, or Done.
IMPORTANTRead dialog boxes carefully. Sometimes, selecting OK or Yes results in 
deleting data.
Using the keyboard
You can quickly and accurately enter text or numbers on your handheld using the 
keyboard. The keyboard also has special function keys that enable you to access 
features. Another feature is AutoCorrect, which automatically corrects some 
common misspellings when entering data from the keyboard.
Below the keyboard are application buttons and the 5-way navigator that enables 
you to navigate menus and pick lists quickly without using the stylus. These 
features are described in Chapter 2.
 
Letter and number keys: Enables you to enter letters and numbers. You 
can change the key response from the Keyboard preferences screen. 
See“Keyboard Preferences” in Chapter 21.
You can also access international characters using the navigator control. 
See “Accessing international and special characters” later in this 
chapter.
 Tab/Brightness key: Adds a tab or opens the Brightness dialog box. For 
more information on the Brightness dialog box, see“Using the indicator 
light” in Chapter 2.
Return/Enter key
Function 
keyDelete key
Home/ShortCut 
key Tab/Brightness 
keyLetter and 
number keys
CAPS/Find key
Space/Symbol keyCommand/Menu 
key 
						

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Typing capital letters
The keyboard enables you to capitalize letters in two ways:
nUse the CAPS key  . Press the CAPS key twice to initiate CAPS lock.
nPress and hold the key. This feature works only when the Keyboard preference 
Repeat Function is set to Capital. See“Keyboard Preferences” in Chapter 21 for 
more information.
Accessing international and special characters
You can access international and special characters directly from the keyboard or 
from onscreen keyboards. These character sets enable you to communicate 
accurately through your memos or wireless messages.
Accessing from the keyboard
You can access international characters from the keyboard by pressing and 
holding a key, and then pressing Up and Down on the navigator. The character on 
the screen scrolls through a sequence of related international characters. You can 
scroll though the sequence either forward or backward depending on whether you 
are pressing Up or Down on the navigator. 
Function key: Press to access the secondary character set. See “Using the 
Function key” later in this chapter.
CAPS/Find key: Capitalizes letters or opens the Find dialog box. For 
more information on capitalizing letters, see the next section “Typing 
capital letters”. For information on the Find dialog box, see“Finding 
information” in Chapter 4.
Space/Symbol key: Adds a space to the text or opens the onscreen 
keyboards. For more information about the onscreen keyboards, see 
“Accessing the onscreen keyboards” later in this chapter.
Command/Menu key: Opens the Command toolbar or Menu. For 
information about the Command mode, see“Menu commands” in 
Chapter 4. For more information about Menus, see“Using menus” in 
Chapter 4.
Home/ShortCut key: Opens the Application Launcher or enables you to 
enter a text ShortCut. For more information on ShortCuts, see “Using 
ShortCuts” later in this chapter.
Return/Enter key: Adds a manual return to the next line or enters the 
data.
Delete/Backspace key: Deletes the previous character. 
						

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NOTEThis feature does not work with every key or with the Function key secondary 
ch a r a c t e r  s e t .
To access international characters from the keyboard:
1.Press and hold a key.
2.Press Up or Down on the navigator.
3.Accessing the onscreen keyboards
You can open the onscreen keyboards anytime you need to enter special characters 
or numbers on your handheld. 
To use the onscreen keyboard:
1.Open any application (such as Memo Pad). 
2.Tap any record, or tap New.
3.Press Function   + Symbol  .
When a keyboard is open, you can tap to open any of the other keyboards.
After you finish, tap Done to close the onscreen keyboard and place the text in 
the record.
Backspace
Carriage return Ta b
Caps lock
Caps shift
Tap here to display 
alphabetic keyboard 
Tap here to display 
numeric keyboard Tap here to display 
international keyboard 
Alpha
Numeric
 
Symbol
Tap here to display 
symbol keyboard 
International 
						

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Using the Function key
The Function key   enables you to access the secondary character or feature set 
from each of the keys. The secondary character and feature set is labeled in blue in 
the upper right on each available key.
When you press Function  , a dot appears in the lower-right corner, indicating 
that the next key pressed will use the secondary character or feature set. If you 
press the Function   twice, the dot changes to a “1” and the function feature 
remains locked. Pressing Function   again unlocks it.
Using special features
In addition to characters, the Function key accesses special features on some of the 
keys. The following keys have special features:
 Brightness key: Opens the Brightness dialog box. See“Using the 
backlight” in Chapter 2 for more information.
 Find key: Opens the Find dialog box. See“Using Find” in Chapter 4 for 
more information.
 Menu key: Opens the menu for the current screen. For more information, 
see“Using menus” in Chapter 4 and see the next section, “Using menu 
commands”.
Function key
Function active icon
Function lock icon 
						

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Using menu commands
By using the menu commands you can access many functions directly from the 
keyboard without tapping.
Most menu commands have an equivalent Command stroke, which is similar to 
the keyboard shortcuts used to execute commands on computers. The command 
letters appear to the right of the command names. For example, to choose Select All 
in the Edit menu, press Command stroke  , and type the letter s.
The command toolbar displays context-sensitive menu commands for the current 
screen. For example, if text is selected the menu icons displayed may be Undo, Cut, 
Copy, and Paste. Tap an icon to select the command.
To use menu commands:
1.Press Command stroke  .
The Command toolbar opens at the bottom of the screen. The Command toolbar 
indicates that you are in Command mode.
2.Tap an icon or type the command letter immediately to choose the menu 
command. 
Command mode is active only for a short time.
Command letters Menu commands
Cut Undo Copy Paste Beam Delete 
						

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Using ShortCuts
ShortCuts make entering commonly used words or phrases quick and easy. 
ShortCuts are similar to the Glossary or Autotext features of some word 
processors. 
The handheld comes with several predefined ShortCuts, and you can also create 
your own. Each ShortCut can represent up to 45 characters. For example, you 
might create a ShortCut for your name or for the header of a memo. See“ShortCuts 
preferences” in Chapter 21 to learn about creating your own ShortCuts.
To use a ShortCut:
1.Press Function   + ShortCut  . 
When you press the ShortCut key, the ShortCut symbol appears at the insertion 
point to show that you are in ShortCut mode.
2.Type the ShortCut characters. 
Using elements of the handheld interface
Menu bar and menu 
commandsA set of commands that are specific to the application. Not 
all applications have a menu bar.
To access the menu bar, do one of the following:
nTap the Menu bar.
nPress Function   + Menu  .
To access the menu commands, do one of the following:
nTap the menu command on the menu.
nUse Right, Left, Up, or Down on the navigator.
nPress Command Stroke   + the letter. For more 
information see “Using menu commands” later in this 
chapter.
Scroll 
bar Previous/next 
arrows
Check 
box
Command 
button
Pick list
Menu bar
Menu 
command 
						

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Check boxWhen a checkmark appears in a check box, the 
corresponding option is active.
To insert or remove a check mark:
nIf a check box is empty, tapping it inserts a checkmark. 
nIf a check box is selected, tapping it removes the 
checkmark.
Command buttonsThese appear in dialog boxes and at the bottom of 
application screens. 
To select a command button, do one of the following:
nTap a button to perform a command.
nPress Select on the navigator to select buttons such as OK, 
Yes, or Done.
nPress Function   + Enter   to select the OK, Done, or 
Yes buttons.
nPress Function   + Backspace , to select Cancel or 
No buttons.
Next/previous 
arrowsThe left and right arrows display the previous and next 
record; the up and down arrows display the previous and 
next page of information. 
To use the arrows, do one of the following:
nTa p  t h e  a r r o w s .
nUse Right, Left, Up, or Down on the navigator.
Pick listA list of choices that you can select from.
To use the pick list:
nTap the arrow to display a list of choices.
nTap an item in the list.
nUse Up or Down on the navigator to scroll through the list 
and select an item. 
						

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Displaying online tips
Many of the dialog boxes that appear on your handheld contain an online Tips icon 
in the upper-right corner. Online tips anticipate questions you have in a dialog box, 
provide shortcuts for using the dialog box, or give you other useful information.
To display an online tip:
1.Tap the Tips icon  . 
2.After you review the tip, tap Done.
Beaming data
Your handheld is equipped with an infrared (IR) port that is located at the top of 
the handheld, behind the small dark shield. The IR port supports the IrCOMM 
implementation of the standards for infrared communication established by the 
Infrared Data Association (IrDA). This means that not only can you beam data to 
another Palm OS
® handheld that’s close by and equipped with an IR port, but you 
can also beam data to a mobile phone and to any other device that supports the 
IrCOMM implementation of the IrDA standards and that can read the type of data 
you’re beaming.
Scroll barA bar that enables you to scroll up and down a page.
To use the scroll bars:
nDrag the slider, or tap the top or bottom arrow, to scroll 
the display one line at a time. 
nTo scroll to the previous page, tap the scroll bar just above 
the slider. To scroll to the next page, tap the scroll bar just 
below the slider.
nYou can also scroll to the previous and next pages by 
pressing Up and Down on the navigator.