Palm Tungsten W PDA Phone Instructions

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3.On the Address Lookup screen, tap the address you want, and then tap Add.
4.Repeat steps 2 and 3 to add more addresses.
5.Ta p  D o n e .
6.To enter an address in the cc: or bcc: field, tap the field name and follow the steps 
given for the To field.
Using Smart Addressing to address a message
Smart Addressing types ahead and completes a recognized e-mail address. Smart 
addressing automatically fills in fields when the recipient’s name and e-mail 
address are in your Address Book. 
By default, Smart Addressing is selected in VersaMail Preferences. 
To use Smart Addressing to address a message:
1.In the New Message screen, tap the word To. 
2.Start entering the person’s name, such as Joe Smith.
Once the name is recognized from your Address Book, the name and e-mail 
address are automatically completed on the recipient list. For example, if you 
have a Joe Smith and a Joan Smith in your Address Book (and no other names 
starting with J), once you type “Joe,” the entry “Joe Smith” is completed with 
the correct e-mail address.
3.Ta p  D o n e . 
						

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Turning Smart Addressing on or off
You can turn Smart Addressing on or off in VersaMail Preferences. By default, 
Smart Addressing is turned on.
To turn Smart Addressing on or off in VersaMail Preferences:
1.In the Inbox, press Command   + R.
Alternately, in the Inbox, press Function   + Menu  , tap Options, and 
then tap Preferences. 
2.Tap Advanced.
3.Tap the Enable Smart Addressing check box if it is not selected. A checkmark 
means it is turned on.
4.Press Function   + Enter  , or tap OK.
Composing and sending e-mail
After you enter your recipient addresses, you can compose the rest of the e-mail 
message. 
To compose the rest of the e-mail and send it:
1.Tap the Subject field and enter the subject of your e-mail. 
						

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2.Tap the area below the Subject line and enter the text of your e-mail. 
To access the editing features available on the Edit menu, press Function   + 
Menu  . The first character of each sentence is automatically capitalized for 
you. 
3.(Optional) Press Command   + A (alternately, tap the Options menu and 
select Add Attachments). See “Attaching files to e-mail” later in this chapter. 
4.Tap one of the following to send the e-mail:
TIPYou can also tap Save To Drafts from the Options menu (or press 
Command   + W) to save this message in the Drafts folder rather than 
sending it. 
Completing drafts
If you are composing an e-mail message and you exit the VersaMail application 
before tapping Outbox, Send, or Cancel, the e-mail automatically moves to the 
Drafts folder. To finish editing the e-mail, tap the folders pick list and select Drafts. 
Select the e-mail you want to complete or edit, and tap Edit. You can also delete the 
e-mail in the Drafts folder.
SendSends the e-mail immediately. (Alternately, press 
Command   + Y.)
OutboxStores e-mail in the Outbox so you can compose e-mail 
offline and then send all e-mail during one connection with 
the server. To send your e-mail later, go to the Outbox and 
tap Get & Send. The connection to the mail server is 
truncated and all the e-mail in the Outbox is delivered. 
						

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Attaching a personal signature
You can include a personal signature, such as your name, e-mail address, and 
telephone number, to each e-mail you send. 
To create a personal signature:
1.Press Command   + R.
Alternately, press Function   + Menu  , tap Options, and then tap 
Preferences. 
2.Tap Signature.
3.Tap the Attach Signature check box to select it. 
4.Enter your signature information. 
5.Press Function   + Enter  , or tap OK.  
						

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Forwarding e-mail
You can quickly forward e-mail messages from any folder other than the Outbox 
folder. 
To forward e-mail:
1.Tap the folders pick list and select the folder that contains the e-mail.
2.Tap the e-mail message to display it.
3.Press Command   + F.
Alternately, tap the Forward button.
4.Tap the word To. 
5.On the Recipient List screen, enter or look up the recipient address. See the 
procedure for creating new e-mail earlier in this chapter for more information 
on addressing messages. 
6.(Optional) Enter some text describing the forwarded message.
7.Press Command   + Y (alternately, tap Send) to send the message, or tap 
Outbox to store it in the Outbox. 
Ta p  F o r w a r d 
						

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Replying to e-mail
You can reply to an e-mail as you are reading it, or start the reply when viewing 
messages in the folders list view.
To reply to an e-mail that you are reading:
1.Tap the e-mail you want to reply to.
2.Press Command   + O.
Alternately, tap Reply.
3.In the Reply Options dialog box, select options for replying to the sender only 
or to all e-mail recipients, and for including original message text.
4.Press Function   + Enter  , or tap OK.
5.Enter a reply. 
6.Press Command   + Y (alternately, tap Send) to send the message, or tap 
Outbox to send it later.  
						

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To reply to an e-mail from the folders list:
1.On the message screen, press Right on the navigator to move to and open the 
Options menu. 
2.Press Down on the navigator to move to the Reply option, and then press Select 
to select this option.
TIPAlternately, you can tap the folders pick list, select the folder that contains 
the e-mail, tap the envelope icon next to the message, and then tap Reply on 
the pick list. 
3.In the Reply Options dialog box, select options for replying to the sender only 
or to all e-mail recipients, and for including original message text.
 
4.Press Function   + Enter  , or tap OK.
The e-mail is addressed. 
5.Enter a reply.
6.Press Command   + Y (alternately, tap Send) to send the message, or tap 
Outbox to send it later.  
						

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Working with attachments
You can easily download, view, and send attachments with e-mail messages.
Viewing attachments on your handheld
At times e-mail contains attached files, such as Microsoft Word or text files, that 
you want to view on your handheld. You can view the following attached files:
vCard (.vcf)This is an address.
vCal (.vcs)This is usually a calendar appointment or a To Do task.
Text (.txt)This is usually a memo or another plain text file. 
HTML (.html or 
.htm)Usually a web page or a formatted text file. By default, the 
VersaMail application strips the formatting and shows only the 
text of most HTML attachments. However, some browsers allow 
other applications to pass them a file for viewing in full HTML. 
If your browser supports this function, you can view HTML 
attachments with all formatting intact. You do not need to do 
anything different in the steps for downloading and viewing 
attachments; the attachment is automatically opened in the 
correct format for your handheld (text only or full HTML) based 
on the applications you have installed.
Microsoft Word 
(.doc)The formatting is stripped and shows the text of most Microsoft 
Word documents is shown. 
Other application 
files (such as 
graphics files)For other types of application files, your handheld may contain 
a viewer that allows other applications to pass it a file for 
viewing. For example, your handheld may contain an image 
viewer that allows another application to pass it a JPEG or GIF 
attachment for viewing. You do not need to do anything 
different in the steps for downloading and viewing attachments; 
if your handheld contains such a viewer, the attachment is 
automatically opened. If your handheld does not contain such a 
viewer, you cannot view the attachment.
PRC (.prc)This is a Palm OS® application that you can install and run on 
your handheld. 
PDB (.pdb)This is a file that works with specific Palm™ applications.  
						

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Among the types of attachments you can receive are the following handheld 
application files:
nAddress Book entries
nDate Book appointments
nTo Do list items
nMemos
NOTEThe maximum message size that you can retrieve is 60KB for the body text 
and 2MB total, including attachments. If the attachment is too large, it cannot be 
downloaded to the handheld.
To view an attachment: 
1.In the Inbox, tap the message with the attachment. 
A paper clip icon appears on the message’s icon if the message has an 
attachment that has been downloaded.
If you choose to get messages by subject only, you must tap More for each 
downloaded message in order to view the body of the e-mail message plus any 
attachments.
If the option Download Attachments is selected in the VersaMail Preferences, 
any attachments that do not cause the message to exceed the maximum 
message size are downloaded. Otherwise, you see a message showing that the 
attachments were too large and asking if you would like to continue 
downloading them. 
For example, if the maximum message size is 5KB and you download a body of 
2KB, then any attachment under 3KB is also downloaded, and any attachment 
over 3KB is not. See “Downloading large attachments” later in this chapter.
Paper clip icon 
indicates 
downloaded 
attachment 
						

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If an attachment is not downloaded, the message will not show a paper clip icon 
in the Inbox even though it was sent with an attachment.
2.Click the paper clip icon in the upper-right corner. If the attachment is not 
downloaded, a paper clip icon will not appear even though the message was 
sent with an attachment. You must download the attachment for the paper clip 
icon to appear.
3.Tap the name of the attachment you want to view, and tap View. 
4.When you have finished viewing the attachment, tap Done. This returns you to 
the Attachments dialog box, where you can select another attachment to view if 
you want to.
5.When you have finished viewing all attachments, tap Done on the Attachments 
dialog box. This returns you to the Message screen.
Downloading large attachments
Downloading and viewing a message with a single attachment that exceeds your 
maximum message size, or a message with multiple attachments whose total size 
exceeds your maximum message size, requires some extra steps.
Tap paper clip icon to view 
attachment