Palm Tungsten W PDA Phone Instructions

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To determine if a message has an attachment or multiple attachments that exceed the 
maximum message size:
nIn the Inbox, tap the message title.
If the message plus attachments exceeds the maximum message size, the More 
button   appears on the Message screen. In the case of multiple attachments, if 
some of the attachments were downloaded completely, you see both the paper clip 
icon (indicating fully downloaded attachments) and the More button (indicating 
incompletely downloaded attachments).
To download a single attachment that exceeds the maximum message size:
1.Tap the More button.
 
2.Tap No to stop downloading and return to the Message screen.
Tap Yes to continue downloading the entire message with attachment.
 
3.(Optional) Tap Cancel to stop downloading and return to the Message screen.
When downloading is complete, the paper clip icon appears and the More button 
is no longer displayed. Follow the procedure for viewing an attachment presented 
earlier in this chapter.
More button indicates that message 
plus any attachments exceeds 
maximum message size
Ta p  M o r e 
						

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To download multiple attachments whose total size exceeds the maximum message size:
1.Tap the paper clip icon.
 
2.Select one of the following:
– To return to the Message screen, tap Cancel.
– To view any fully downloaded attachments without continuing to download 
additional attachments, tap No.
Follow the procedure for viewing an attachment presented earlier in this 
chapter.
– To continue downloading all messages, tap Yes. 
3.(Optional) Tap Cancel to stop downloading and return to the Message screen.
When downloading is complete, the Attachments dialog box appears, showing all 
downloaded messages. Follow the procedure for viewing an attachment presented 
earlier in this chapter.
Attaching files to e-mail
You can attach files on your handheld to e-mail messages you send. For example, 
you can attach files from the various handheld applications, such as any Date Book 
appointment (.vcs), To Do List tasks (.vcs), or memos (.txt). 
NOTEThe maximum size message you can send is 60KB for the body text and 2MB 
total, including attachments. The maximum number of attachments for any e-mail is 
ten, regardless of the attachments’ total size. 
						

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You can attach the following types of files:
nvCard (.vcf)
nvCal (.vcs)
nMemo/Text (.txt)
nPRC (.prc)
nPDB (.pdb)
To attach a file to a message:
1.Press Command   + A.
Alternately, press Function   + Menu  , tap Options, and then tap Add 
Attachment.
2.Tap the Type pick list and select the file type.
All files of the selected type appear in the Type box. For example, if you select 
Appointments (vCal), tap Date Book to see a list of appointments from a 
particular date that you can attach, or tap To Do to see To Do List tasks. 
Select type of file you want to 
attach 
						

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3.Tap the file that you want to attach, and then tap Add.
The selected file appears in the Attachments box.
4.Repeat steps 4 and 5 to for each attachment you want to add, and then tap Done.
TIPTo delete an attachment from an e-mail message, tap the attached file in 
the Attachments box and then tap Delete.
5.Tap Send or Outbox. 
Forwarding an attachment
You can include an attachments on any message you forward, up to the maximum 
message size.
To forward a message with an attachment:
1.Tap the folders pick list and select the folder that contains the e-mail. 
2.Tap the e-mail message to display it.
3.Press Command   + F.
Alternately, tap the Forward button.
4.Tap the word To. On the Recipient List screen, enter or look up the recipient 
address. See the procedure for creating e-mail earlier in this chapter for more 
information on addressing messages. 
5.Follow the steps for the procedure for attaching files presented earlier in this 
chapter. 
						

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Deleting messages
You can delete one or more e-mail messages from any folder. For example, you can 
delete old messages in the Inbox or messages that you were working on in the 
Drafts folder. When you delete a message, it is placed in the Trash folder. See 
“Emptying the trash” later in this chapter.
To delete messages on the server when you empty the trash on your handheld, you 
can select the Delete Msgs on Server setting in VersaMail Preferences. If you don’t 
periodically empty the trash and delete messages on the server, any incoming e-
mail may “bounce” back to the sender. See “Setting preferences for getting and 
deleting e-mail” later in this chapter. 
To delete one or more messages:
1.Tap the folders pick list and select the folder that contains the message you want 
to delete.
2.Do one of the following:
3.Press Right on the navigator to move to and open the Message menu.
4.Press Down on the navigator to move to the Delete option, and then press Select 
to delete the message.
TIPAlternately, you can tap the message icon next to a selected e-mail 
message and then tap Delete, or press Function   + Menu   and then 
select Delete. 
5.Press Function   + Enter  , or tap OK.
Item to delete Action
One message Tap the bullet next to the message’s icon.
Multiple 
messagesTap the bullet next to the icon of each message that you want 
to delete.
A group of 
adjacent 
messagesDrag the stylus along the left of the message icons. To select 
another group, lift the stylus and select the next group of 
messages.  
						

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6.(Optional) Tap Also delete message on server if you want to delete the message 
from the server now.
The selected messages move to the Trash folder and are deleted from your 
handheld when you empty the trash. If you set the preference to automatically 
empty the trash, the messages are deleted when the trash is emptied. By default, 
the trash auto-empties all deleted e-mail older than one week. See “Emptying 
the trash” later in this chapter for more information. 
IMPORTANTIf you delete a message on the server, you cannot retrieve it and view it 
again later.
To delete messages before a certain date:
1.Press press Function   + Menu  , and then tap Delete Old from the 
Message menu.
2.Tap the Folder pick list and select the folder that contains the messages you 
want to delete.
If you selected the setting 
Delete Msgs on Server in 
VersaMail Preferences, this 
check box is selected
Displays the current 
folder for deleting 
messages 
						

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3.Tap the Older than pick list, and then tap One Week, One Month, or Choose 
Date.
If you tap Choose Date, you can select a date from the calendar.
4.Tap Delete.
5.(Optional) Tap Also delete message on server if you want to delete the message 
from the server now.
6.Press Function   + Enter  , or tap OK. 
Tap a date to select it, 
or tap Today 
						

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Emptying the trash
Deleted e-mail accumulates in the Trash folder and takes up space on your 
handheld. To increase memory, you should empty the trash regularly. If you want 
to automatically empty the trash, you can set a preference to empty the trash 
immediately or empty any e-mail older than a certain number of days. 
To empty the trash:
1.Press Command   + E.
Alternately, press Function   + Menu  , and then select Empty Trash 
from the Message menu.
NOTEIf Auto-Empty Mail from Trash is selected in VersaMail Preferences, a 
message asks if you want to delete the trash. 
2.(Optional) Tap Details to see how many messages are in the Trash, and whether 
the messages are set to be deleted on the server.
3.If you want to delete messages from the handheld as well as from the server, tap 
Both. A message asks if you want to update the server now. 
To delete the message from only the handheld now, tap Handheld. 
NOTEMany e-mail providers, such as Yahoo, have size restrictions for mail storage. 
If your mailbox on the server becomes full, messages are returned to the senders.  
						

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To have the trash emptied automatically:
1.Press Command   + R.
Alternately, press Function   + Menu  , select Options, and then select 
Preferences.
2.Tap Advanced.
By default, Auto-Empty Mail from Trash is selected, and the time interval is set 
at Older Than 1 Week.
3.Tap the pick list, and select how often you want the e-mail messages 
automatically emptied from the trash. 
– Immediately.
– Older Than 1 Day.
– Older Than 3 Days.
– Older Than 1 Week.
– Older Than 1 Month.
4.Press Function   + Enter  , or tap OK. 
Marking messages as read or unread
You can mark messages as read or unread. When you tap a message to read it, it is 
automatically marked as read.
NOTEBecause POP servers do not support the read or unread message feature, the 
message is in bold or regular typeface for POP accounts on the handheld, but you 
can’t connect with the server to change the message state. 
To mark messages as read or unread:
1.Tap the folders pick list and select the folder you want.
2.Tap the icon next to the message you want to mark. 
						

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3.Tap Mark Read or tap Mark Unread.
TIPTo mark multiple messages, tap the bullets next to the messages you 
want, press Function   + Menu   and then select Mark Read or Mark 
Unread.
 
4.Tap Handheld to mark the messages as read or unread on your handheld. Tap 
Both to mark the messages on both the handheld and the server.
If you tap Both, this message appears. 
Tap OK to connect with the server and immediately mark the messages as read 
or unread on the server. This action also processes any other pending actions on 
the server, such as messages not yet deleted.