Palm Tungsten W PDA Phone Instructions

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To add a personal signature:
1.Tap the Attach Signature to messages check box, and then enter the text of the 
signature. 
This signature is attached to all your outgoing e-mail.
2.Press Function   + Enter  , or tap OK.
Configuring your synchronize-only account
After you finish setting up a synchronize-only e-mail account, you need to 
configure this account on your desktop. See “Configuring an account in HotSync 
Manager” later in this chapter for information. You will not be able to synchronize 
e-mail between your handheld and your desktop until you configure the account 
on your desktop. 
Setting VersaMail connection preferences
You can set connection preferences for your e-mail accounts. These preferences 
apply to all accounts you have set up in the VersaMail application.
To set account connection preferences:
1.In your Inbox or another folder screen, press Function   + Menu  .
2.Select Options.
3.Select Preferences. 
4.Tap Advanced. 
						

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5.Select any of the following preferences:
Editing e-mail accounts
From time to time, you may need to edit information about one of the e-mail 
accounts you set up. 
To select the account to edit:
1.Press Function   + Menu  .
2.Select Accounts.
3.Select Account Setup.
Enable Smart 
AddressingTypes ahead and completes a recognized e-mail address. See 
the procedure for creating new e-mail later in this chapter for 
more information. 
Auto-Empty Mail 
from TrashDetermines how often e-mail messages in the trash are 
automatically deleted. See “Emptying the trash” later in this 
chapter for more information. 
TimeoutSets the number of seconds to try to connect before timing 
out. If you are using an adapter with a mobile phone, this 
value should be greater than 45 seconds. 
To change, tap the Timeout field and enter a new value.
Auto-DisconnectAutomatically disconnects your remote connections after 
each command. Each command you perform initiates a new 
call to your ISP. This setting is not recommended if you plan 
to perform multiple e-mail transactions in a short amount of 
time. 
Disconnect on 
ExitDisconnects from the network only after you leave the 
VersaMail application. This feature is an alternative to Auto-
Disconnect. This option keeps your connection active while 
you perform multiple transactions in the VersaMail 
application, but automatically disconnects when you move 
on to a different application on your handheld. If this option 
is not selected, you must manually disconnect from your 
ISP. 
Modem WaitDisplays the number of seconds that the modem uses to 
initialize itself. If you have a modem, tap and enter a number 
of seconds for the wait. The typical setting for a wireless 
modem is 3, and the typical setting for most normal modems 
is 0. 
						

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4.Tap the name of the account to edit, and then tap Edit.
To edit an account:
1.On the Account Setup screen, change any of the following:
–
Account Name: Enter a descriptive name for this account, such as “My 
Yahoo.”
–
Mail Service: Tap the Mail Service pick list and select the provider to which 
you are connecting. Select Other if your ISP is not listed.
–
Protocol: Tap the Protocol pick list and select POP or IMAP. (Most mail 
providers use the POP protocol.)
If the VersaMail application knows the protocol for the mail service you 
selected, it displays the correct protocol.
2.Ta p  N e x t .
Changing the account username and password
In the next part of the VersaMail Account Setup, you can change the username 
and/or password for this account.  
						

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To edit the account username and password:
1.(Optional) Enter a new username for accessing your e-mail. This is generally the 
part of your e-mail address appearing before the @ symbol; it is usually not your 
entire e-mail address.
2.(Optional) Tap the Password box, and then enter a new password. The 
Password box displays the word “Assigned” to indicate that a password has 
been entered.
3.Press Function   + Enter  , or tap OK.
4.Ta p  N e x t .
Editing the name of the outgoing and incoming mail server
If your e-mail address or the name of the outgoing and incoming mail servers has 
changed or has been entered incorrectly, you can edit the address or server name.
To edit mail server settings:
1.(Optional) Enter a new e-mail address for the account you are accessing, such 
as “[email protected].” 
2.(Optional) Enter the new or correct name of your incoming (POP) mail server, 
such as pop.mail.yahoo.com.
If the VersaMail application knows the incoming mail server name based on the 
mail service you selected, the correct server name is displayed.
3.(Optional) Enter the new or correct name of your outgoing (SMTP) mail server, 
such as smtp.mail.yahoo.com. 
						

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If the VersaMail application knows the outgoing mail server name based on the 
mail service you selected, the correct server name is displayed.
4.Ta p  N e x t .
5.Do one of the following:
– To accept these mail options and begin using the VersaMail application, tap 
Done. This takes you to the Inbox of the account you set up. See “Getting, 
sending, and managing e-mail” later in this chapter to get and send e-mail. 
– To edit additional mail options, tap Next. Continue with the next set of 
procedures.
Editing mail retrieval options for a POP or IMAP account
The next VersaMail Setup screen displays different options depending on whether 
your mail service uses a POP or IMAP protocol.
To set mail retrieval server options for a POP or IMAP account:
1.(Optional) Select any of the following:
– Select Get unread mail ONLY to download only unread mail to your 
handheld. If you don’t choose this option and you tap Get & Send, all your 
e-mail messages on your provider ’s mail server are downloaded to your 
Inbox, including messages you have already read. To get all mail (including 
mail you have already read) and not just unread mail, deselect Get unread 
mail ONLY. 
– To delete messages on your provider ’s mail server when they are deleted in 
the VersaMail application, select the Delete messages on the server when 
they are deleted in VersaMail check box.
– (POP account only) To get e-mail on your handheld but also leave it on the 
server so you can view it later on your desktop, select the Leave mail on 
server check box. For example, if you create an account to receive e-mail 
from your Yahoo account and select this option, your old Yahoo e-mail is still 
visible the next time you visit Yahoo.com to access your Yahoo e-mail Inbox. 
						

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– To limit the maximum size of an incoming e-mail message, enter the size in 
kilobytes (KB) for Maximum Message Size. The maximum size of an 
incoming message is 5KB by default, but you can enter a smaller size.
2.Tap Next. 
Editing outgoing mail options
Outgoing mail options are the same for POP and IMAP accounts.
To set outgoing mail options:
1.(Optional) Do any of the following:
–
Display Name: Enter the name you want to appear on your outgoing 
messages, such as “Joe Smith.”
–
Reply To Address: Enter the e-mail address that you want recipients to see 
and reply to on your e-mail messages, only if this is different from the e-mail 
address from which you are sending the message. For example, if you are 
sending a message from [email protected] but you want recipients to reply to 
[email protected], enter the reply to address here. Reply To Address makes 
it look as though the e-mail came from the address you enter.
–
BCC: Select the BCC check box to send a blind copy of any e-mail message 
you send to another e-mail address. The blind copy e-mail address is not 
seen by the other recipients of the message. For example, if you want a copy 
of all messages you send from your handheld to be sent to your corporate e-
mail account, enter that e-mail address.
2.Ta p  N e x t .
POP accounts IMAP accounts 
						

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Adding a signature
If you want, you can add a signature to each e-mail message you send. For 
example, you can enter your name and telephone number so that it appears on 
each message you send. 
To add a personal signature:
1.Tap the Attach Signature to messages check box, and then enter the text of the 
signature. 
This signature is attached to all your outgoing e-mail.
2.Press Function   + Enter  , or tap OK.
Deleting an e-mail account
When you delete an account in the VersaMail application, the account is removed 
from your handheld. The account still exists on the server. For example, deleting 
your Yahoo account from the VersaMail application deletes only the account from 
your handheld. Your e-mail account still exists at Yahoo.com. 
To delete an account:
1.Press Function   + Menu  .
2.Select Accounts.
3.Select Account Setup. 
						

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4.Tap the name of the account you want to delete, and then tap Delete.
5.Tap Yes in the Delete Confirmation dialog box to delete the account and all 
associated e-mail messages.
6.Press Function   + Enter  , or tap OK.
After you perform the next HotSync
 operation, the memory associated with an 
account and its messages is released. 
Selecting a different service for a given e-mail account
When you set up connections on your handheld (in the Connection Preferences 
screen), you pair each connection with a network service (in the Network 
Preferences screen) and then select one of these services to be the default for all 
network activity (sending and receiving e-mail, surfing the Web, and so on) on 
your handheld. By default, the VersaMail application uses this default service for 
sending and receiving messages for all e-mail accounts you set up. 
However, for any given e-mail account, you have the option of switching to a 
different service for use with that account only. For example, the default service 
you have selected for your handheld may be called My GPRS and use a GPRS 
connection. You may also have set up an e-mail account called My Earthlink, 
which runs on the My GPRS connection by default. However, if you travel into an 
area that does not have GPRS coverage, you may want to switch your My Earthlink 
account to the service called Earthlink GSM, which uses a GSM dial-up connection. 
						

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To set up a service for a given e-mail account (different from the default service for your handheld):
1.From the Inbox of the account you want to switch, tap Get Mail.
2.Ta p  D e t a i l s .
3.Tap the Always connect using check box. A pick list of available services 
appears. The currently used connection is displayed by default.
4.Select the connection you want to switch to from the Service pick list.
5.Press Function   + Enter   (alternately, tap OK), and then press Function 
 + Enter  (or tap OK) again. If there is an existing service connection, it is 
disconnected and the new connection is initiated. The VersaMail application 
sends and checks for any new e-mail using the new connection.
Tap to change the service 
connection for this e-mail account 
only from your default handheld 
service connection
Select a new service connection 
for this e-mail account only 
						

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When you exit the VersaMail application, the new service disconnects. When you 
reopen the application, the e-mail account you selected (My Earthlink in this 
example) continues to connect using the new connection (Earthlink GSM in this 
example) until you either select a new service or deselect the Always connect using 
check box. If you deselect the Always connect using check box, the e-mail account 
(My Earthlink) connects using the default handheld service (My GPRS in this 
example).
The Always connect using check box changes the connection service for the 
selected e-mail account only. You must follow the preceding procedure for each 
e-mail account whose connection you want to switch from the default connection 
on your handheld.
Getting, sending, and managing e-mail
Getting and sending e-mail on your handheld is easy and helps you keep your 
business and personal life organized. You can get and send e-mail by simply 
tapping one button on the handheld. 
You can manage the messages in your e-mail accounts by moving messages 
between folders, deleting old e-mail messages individually or in groups, and 
marking messages as read or unread. 
This section describes how to do the following:
nGet and send e-mail for your e-mail accounts
nView and send e-mail attachments, such as text or Microsoft Word documents, 
wirelessly
Getting and reading e-mail
You can get e-mail subjects only—the message size, author, and subject—or you 
can get entire messages immediately. If you choose to get message subjects only 
and want to read a full message, you can get more of the message. 
Choosing the e-mail account and displaying the Inbox
To view the e-mail in an account, you must switch to that account and then get the 
e-mail. For example, if you want to collect and view the e-mail from your Yahoo 
account, you switch to the account created to retrieve e-mail from your Yahoo 
account. 
To display an account and its Inbox:
1.In your Inbox or another folder screen, press Function   + Menu  .
2.Select Accounts.