Palm Tungsten W PDA Phone Instructions

							Setting up and managing e-mail accounts
167
3.Enter the following:
–
Account Name: Enter a descriptive name for the account, such as “My 
Yahoo.”
–
Mail Service: Tap the Mail Service pick list and select the provider to which 
you are connecting. Select Other if your ISP is not listed.
–
Protocol: Tap the Protocol pick list and select POP or IMAP. (Most e-mail 
providers use the POP protocol.)
If the VersaMail application knows the protocol for the mail service you 
selected, it displays the correct protocol.
4.Ta p  N e x t .
Entering the account username and password
In the next part of the VersaMail Account Setup, you enter the username and 
password for this account. 
To enter the account username and password:
1.Enter the username you use to access your e-mail. This is generally the part of 
your e-mail address appearing before the @ symbol; it is usually not your entire 
e-mail address.
2.Tap the Password box, and then enter your password. The Password box 
displays the word “Assigned” to indicate that a password has been entered.
3.Press Function   +Enter  , or tap OK.
4.Ta p  N e x t . 
						

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Entering the name of the outgoing and incoming mail server
You need to verify your e-mail address for the account you are accessing, as well 
as enter the name of the outgoing and incoming mail servers.
To enter mail server settings:
1.If you chose a preconfigured service from the Mail Services pick list on the 
Account Setup screen, the e-mail address field is completed automatically 
based on the username and mail service you entered. Check the address to 
verify that it is correct, and edit it if necessary.
If you chose Other from the Mail Services pick list on the Account Setup screen, 
enter the e-mail address for your account.
2.Enter the name of your incoming (POP) mail server, such as 
pop.mail.yahoo.com.
If the VersaMail application knows the incoming mail server name based on the 
mail service you selected, the correct server name is displayed.
3.Enter the name of your outgoing (SMTP) mail server, such as 
smtp.mail.yahoo.com.
If the VersaMail application knows the outgoing mail server name based on the 
mail service you selected, the correct server name is displayed.
4.Ta p  N e x t .
E-mail address will be filled in 
automatically if you chose a 
preconfigured mail service
Mail servers will be filled in 
automatically if the VersaMail 
application knows the names based 
on the mail service you chose 
						

							Setting up and managing e-mail accounts
169
5.Do one of the following:
– To accept these mail options and begin using the VersaMail application, tap 
Done. This takes you to the Inbox of the account you set up. See “Getting, 
sending, and managing e-mail” later in this chapter to get and send e-mail. 
– To set up additional mail options, tap Next. Continue with the next set of 
procedures.
Setting mail retrieval options for a POP or IMAP account
The next VersaMail Setup screen displays different options depending on whether 
your mail service uses a POP or IMAP protocol.
To set mail retrieval server options for a POP or IMAP account:
1.(Optional) Select any of the following:
– Select Get unread mail ONLY to download only unread mail to your 
handheld. If you don’t choose this option and you tap Get & Send, all of your 
e-mail messages on your provider ’s mail server are downloaded to your 
Inbox, including messages you have already read. To get all mail (including 
mail you have already read) and not just unread mail, deselect Get unread 
mail ONLY. 
– To delete messages on your provider ’s mail server when they are deleted in 
the VersaMail application, select the Delete messages on the server when 
they are deleted in VersaMail check box.
– (POP account only) To get e-mail on your handheld but also leave it on the 
server so you can view it later on your desktop, select the Leave mail on 
server check box. For example, if you create an account to receive e-mail from 
your Yahoo account and select this option, your old Yahoo e-mail is still 
visible the next time you visit Yahoo.com to access your Yahoo e-mail Inbox.
– To limit the maximum size of an incoming e-mail message, enter the size in 
kilobytes (KB) for Maximum Message Size. The maximum size of an 
incoming message is 5KB by default, but you can enter a smaller size. The 
maximum size of an incoming message is 5KB by default, but you can enter  
						

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a smaller size. The maximum message size that you can retrieve is 60KB for 
the body text and 2MB total, including attachments.
2.Tap Next. 
Setting outgoing mail options
Outgoing mail options are the same for POP and IMAP accounts.
To set outgoing mail options:
1.(Optional) Do any of the following:
–
Display Name: Enter the name you want to appear on your outgoing 
messages, such as “Joe Smith.”
–
Reply To Address: Enter the e-mail address that you want recipients to see 
and reply to on your e-mail messages, only if this is different from the e-mail 
address from which you are sending the message. For example, if you are 
sending a message from [email protected] but you want recipients to reply to 
[email protected], enter the reply-to address here. Reply To Address makes 
it look as though the e-mail came from the address you entered.
–
BCC: Select the BCC check box to send a blind copy of any e-mail message 
you send to another e-mail address. The blind copy e-mail address is not 
seen by the other recipients of the message. For example, if you want a copy 
of all messages you send from your handheld to be sent to your corporate e-
mail account, enter that e-mail address.
2.Ta p  N e x t .
POP accounts IMAP accounts 
						

							Setting up and managing e-mail accounts
171
Adding a signature
If you want, you can add a signature to each e-mail message you send. For 
example, you can enter your name and telephone number so that it appears on 
each message you send. 
To add a personal signature:
1.Tap the Attach Signature to messages check box, and then enter the text of the 
signature. 
This signature is attached to all your outgoing e-mail.
2.Press Function   + Enter  , or tap Done.
Testing your new account
After you finish setting up a new e-mail account, the Account Setup screen is 
displayed. Select the name of the account you just created and tap OK to go to the 
account’s Inbox. You can test whether the e-mail account is set up and working 
properly by tapping Get Mail. See “Getting e-mail by subject or getting the entire 
message” later in this chapter for more information.
Creating a synchronize-only account
A synchronize-only e-mail account enables you to download, view, and manage 
e-mail between the handheld and a desktop e-mail application, such as Microsoft 
Outlook, by performing a HotSync operation by means of the cradle/cable. You 
can’t send and receive messages wirelessly or with a modem for any account of this 
type. 
						

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To create a synchronize-only e-mail account:
1.Press Function   + Menu  , select Accounts, and then select Account 
Setup.
2.Ta p  N e w.
3.Do the following:
–
Account Name: Enter a descriptive name for this account, such as “My 
Yahoo.”
–
Mail Service: Tap the Mail Service pick list and select the provider to which 
you are connecting. Select Other if your ISP is not listed.
–
Protocol: Tap the Protocol pick list and select POP or IMAP. (Most mail 
providers use the POP protocol.)
If the VersaMail application knows the protocol for the mail service you 
selected, it displays the correct protocol. 
						

							Setting up and managing e-mail accounts
173
4.On the same screen, select the Synchronize Only Account check box.
5.Ta p  N e x t .
Entering the account username and password
In the next part of the VersaMail Account Setup, you enter the username and 
password for this account. 
To enter the account username and password:
1.Enter the username you use to access your e-mail. This is generally the part of 
your e-mail address appearing before the @ symbol; it is usually not your entire 
e-mail address.
2.Tap the Password box, and then enter your password. The Password box 
displays the word “Assigned” to indicate that a password has been entered.
3.Press Function   + Enter  , or tap OK. 
4.Ta p  N e x t .
Select check box for a 
synchronize-only account 
						

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Entering the name of the outgoing and incoming mail server
You need to enter your e-mail address for the account you are accessing as well as 
the name of the outgoing and incoming mail servers.
To enter mail server settings:
1.Enter the e-mail address of the account you are accessing, such as 
“[email protected].” 
2.Enter the name of your incoming (POP) mail server, such as 
pop.mail.yahoo.com.
If the VersaMail application knows the incoming mail server name based on the 
mail service you selected, the correct server name is displayed.
3.Enter the name of your outgoing (SMTP) mail server, such as 
smtp.mail.yahoo.com.
If the VersaMail application knows the outgoing mail server name based on the 
mail service you selected, the correct server name is displayed.
4.Ta p  N e x t .
5.Do one of the following:
– To accept these mail options and begin using the VersaMail application, tap 
Done. This takes you to the Inbox of the account you set up. See “Getting, 
sending, and managing e-mail” later in this chapter to get and send e-mail. 
– To set up additional mail options, tap Next. Continue with the next set of 
procedures. 
						

							Setting up and managing e-mail accounts
175
Setting mail retrieval options for a POP or IMAP account
The next VersaMail Setup screen displays different options depending on whether 
your mail service uses a POP or IMAP protocol.
To set mail retrieval server options for a POP or IMAP account:
1.(Optional) Select any of the following:
– Select Get unread mail ONLY to download only unread mail to your 
handheld. If you don’t choose this option and you tap Get & Send, all your 
e-mail messages on your provider ’s mail server are downloaded to your 
Inbox, including messages you have already read. To get all mail (including 
mail you have already read) and not just unread mail, deselect Get unread 
mail ONLY. 
– To delete messages on your provider ’s mail server when they are deleted in 
the VersaMail application, select the Delete messages on the server when 
they are deleted in VersaMail check box.
– (POP account only) To get e-mail on your handheld but also leave it on the 
server so you can view it later on your desktop, select the Leave mail on 
server check box. For example, if you create an account to receive e-mail from 
your Yahoo account and select this option, your old Yahoo e-mail is still 
visible the next time you visit Yahoo.com to access your Yahoo e-mail Inbox.
– To limit the maximum size of an incoming e-mail message, enter the size in 
kilobytes (KB) for Maximum Message Size. The maximum size of an 
incoming message is 5KB by default, but you can enter a smaller size. The 
maximum size of an incoming message is 5KB by default, but you can enter 
a smaller size. The maximum message size that you can retrieve is 60KB for 
the body text and 2MB total, including attachments.
2.Tap Next. 
POP accounts IMAP accounts 
						

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Setting outgoing mail options
Outgoing mail options are the same for POP and IMAP accounts.
To set outgoing mail options:
1.(Optional) Enter or select any of the following:
–
Display Name: Enter the name you want to appear on your outgoing 
messages, such as “Joe Smith.”
–
Reply To Address: Enter the e-mail address that you want recipients to see 
and reply to on your e-mail messages, only if this is different from the e-mail 
address from which you are sending the message. For example, if you are 
sending a message from “[email protected]” but you want recipients to reply 
to “[email protected],” enter the reply-to address here. Reply To Address 
makes it look as though the e-mail came from the address you entered.
–
BCC: Select the BCC check box to send a blind copy of any e-mail message 
you send to another e-mail address. The blind copy e-mail address is not 
seen by the other recipients of the message. For example, if you want a copy 
of all messages you send from your handheld to be sent to your corporate e-
mail account, enter that e-mail address.
2.Ta p  N e x t .
Adding a signature
If you want, you can add a signature to each e-mail message you send. For 
example, you can enter your name and telephone number so that it appears on 
each message you send.