Palm Tungsten W PDA Phone Instructions

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To change e-mail address/mail server settings:
1.In the Server Settings screen, tap Details.
2.Tap the Options pick list and select Address/Servers.
3.Edit any of the following:
–
E-mail address: Enter the e-mail address of the account you are accessing, 
such as [email protected].
–
Incoming mail server: Enter the name of your incoming (POP) mail server, 
such as pop.mail.yahoo.com.
–
Outgoing mail server: Enter the name of your outgoing (SMTP) mail server, 
such as smtp.mail.yahoo.com.
4.Press Function   + Enter  , or tap OK. 
						

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To change incoming mail server settings:
1.In the Server Settings screen, tap Details.
2.Tap the Options pick list and select Incoming Mail.
3.The incoming mail options are different depending on the connection type you 
selected and the server protocol—POP or IMAP.
.
Leave mail on 
server (POP only)Leaves e-mail that you receive on the handheld on the server 
also.
Get unread mail 
ONLYRetrieves unread e-mail only. To get all e-mail and not just 
unread e-mail, deselect Get unread mail ONLY. 
Maximum 
Message SizeShows the maximum message size that you can receive. 
Use APOP (POP 
only)Encrypts your username and password when traveling over 
the network. Some services require APOP to work properly, 
while others do not work properly if APOP is used. If you 
aren’t sure if your ISP or web e-mail provider supports 
APOP, check with your e-mail provider. See “Adding APOP 
to an account” later in this chapter.
Po rt Nu m b erDefaults to 110 for POP and 143 for IMAP servers 
respectively. If you are not sure about the correct port 
number, check with your mail server administrator. 
POP accountsIMAP account 
						

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4.Press Function   + Enter  , or tap OK.
If you are using the Palm VersaMail HotSync Conduit and have an IMAP 
account, you must configure the outgoing mail settings to send mail.
To set outgoing mail server (SMTP) settings:
1.In the Server Settings screen, tap Details.
2.Tap the Options pick list and select Outgoing Mail.
3.Enter any of the following:
–
Display Name: Enter the name you want to appear on your outgoing 
messages, such as “Joe Smith.”
–
Reply To Address: Enter the e-mail address that you want recipients to see 
and reply to on your e-mail messages, only if it is different from the e-mail 
address from which you are sending the message. For example, if you are 
sending a message from [email protected] but you want recipients to reply to 
[email protected], enter the reply-to address here. Reply To Address makes 
it look like the e-mail came from the address you entered.
–
BCC: Select the BCC check box to send a blind copy of any e-mail message 
you send to another e-mail address. The blind copy e-mail address is not 
seen by the other recipients of the message. For example, if you want a copy 
of all messages you send from your handheld to be sent to your desktop e-
mail account, enter that e-mail address.
Mailbox (IMAP 
only) Defines the root mailbox on your IMAP server. 
Deleted Mail 
(IMAP only) Stores deleted e-mail in the folder you specify on the server. 
This field is case sensitive, so spell the folder name exactly as 
it is on the server. For example, if your Deleted Mail folder is 
called Trash on the server, you must enter Trash in this space. 
Sent Mail (IMAP 
only) Shows the name of your Sent Mail folder on the server. This 
field is case sensitive, and the folder name should be spelled 
exactly as it is on the server
.  
						

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4.Press Function   + Enter  , or tap OK. 
To set additional outgoing mail options:
1.In the Server Settings screen, tap Details.
2.Tap the Options pick list and select Advanced Outgoing.
3.Set additional options for outgoing e-mail:
4.Press Function   + Enter   twice, or tap OK twice.
Po rt Nu m b er The default is 25, the port number most SMTP servers use. If 
you are not sure about the correct port number, check with 
your mail server administrator.
My server requires 
authentication 
(ESMTP)Select this option if the outgoing server (SMTP) requires 
authentication. Check with your system administrator 
before selecting this option. See “Adding ESMTP to an 
account” later in this chapter. 
						

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Adding APOP to an account
To encrypt your username and password when traveling over the network, some 
services require APOP to work properly, while others do not work properly if 
APOP is used. If you aren’t sure if your ISP or web e-mail provider supports 
APOP, check with your e-mail provider.
NOTEAPOP works only with accounts that use the POP protocol.
To edit an account and add APOP:
1.In your Inbox or another folder screen, press Function   + Menu  .
2.Select Options.
3.Select Mail Servers.
4.Tap the Account pick list and select Edit Accounts.
5.Tap the name of the account you want to change, and then tap OK.
6.In the Server Settings screen, tap Details.
All e-mail accounts 
appear in the list 
						

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7.Tap the Options pick list and select Incoming Mail.
8.Select the Use APOP check box. 
9.Press Function   + Enter  , or tap OK. 
Adding ESMTP to an account
Some services require ESMTP authentication to validate your username and 
password on a given SMTP server. If you aren’t sure if your ISP or web e-mail 
provider supports ESMTP, check with your e-mail provider.
To edit an account and add ESMTP:
1.In your Inbox or another folder screen, press Function   + Menu  .
2.Select Options.
3.Select Mail Servers. 
						

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4.Tap the Account pick list and select Edit Accounts.
5.Tap the name of the account you want to change, and then tap OK.
6.In the Server Settings screen, tap Details.
7.Tap the Options pick list and select Advanced Outgoing.
8.Select the My server requires authentication (ESMTP) check box. 
9.Press Function   + Enter  , or tap OK. 
All e-mail accounts 
appear in the list 
						

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Copying text from an e-mail message for use in other applications
You can copy any text from an e-mail message, either from one you have 
composed or have read or from an attachment you have downloaded and opened 
(such as a Word doc), for use elsewhere in the VersaMail application or in another 
application. Text you can select and copy includes:
nA name
nAn e-mail address
nBody text of an e-mail message or a downloaded attachment
To copy and paste text from an e-mail message:
1.Select the text by dragging the stylus over it.
2.Press Command   + C.
3.To paste the text elsewhere in the VersaMail application or in another 
application, go to the new location and press Command   + V.
TIPYou can also tap commands for copying and pasting in the edit menu (press 
Function   + Menu  , and then select Edit) in many handheld applications.
See“Performing common tasks” in Chapter 4 for more information on copying 
and pasting.
Using the command bar
The command bar provides shortcuts for performing numerous tasks. The options 
presented on the command bar may change, depending on which screen is 
displayed in the application. For example, if you are viewing a message in the 
Inbox, the command bar gives you the option of quickly moving the message to 
another folder. See “Moving e-mail between folders” earlier in this chapter.
To access the command bar on your Tungsten W handheld:
nPress Command   on the keyboard.
For each type of screen, the command bar offers various options.
View Options
List (Inbox, Outbox, and so 
on showing list of 
messagesSelect all messages.
Deselect all messages.
Change display font (toggles between large and 
small font).
Delete messages from the handheld; icon appears 
only if you have previously selected all messages. 
						

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See“Using menu commands” in Chapter 3 for more information on the command 
bar.
E-mail header details
When viewing a message in any folder, you can change the view of the message 
header. The e-mail header options as follows:
nShort header: Shows sender ’s name or address (From field) and subject line 
(Subj field).
nFull header: Shows the following:
– Sender ’s name or e-mail address (From field)
– Subject line (Subj field)
– Date message was composed, sent, or received (Date field)
Reading a message Delete message from the handheld.
Move message to a different folder; select folder 
from pick list.
Change display font (toggles between large and 
small font).
Composing a message Insert the @ symbol into a recipient’s e-mail 
address.
Add attachment.
Undoes last action; icon appears in command bar 
only if you have previously performed one of the 
actions above or any of the cut/copy/paste 
functions described below.
Reading or composing a 
messageCuts selected text.
Copies selected text.
Pastes selected text.
View Options
Tap header icon to switch to full 
headerShort header 
shows sender 
name and 
message subject 
only 
						

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– Size of message including any attachments (Size field)
– Recipient’s name or e-mail address (To field)
To switch between short header and full header view, tap the header icon in the 
upper-right corner of the message screen.
Backing up mail databases
In most cases your e-mail is on your server, so you do not need to back up your 
e-mail database from your handheld. If you want to make sure you have a current 
copy of all your e-mail, you can back up all the e-mail databases from the 
handheld. 
To back up the e-mail database:
1.Press Command   + R.
Alternately, press Function   + Menu  , select Options, and then select 
Preferences. 
2.Tap System. 
3.Tap Backup ALL Databases to select it. 
NOTEIf you don’t select this option, HotSync operations are faster.
4.Press Function   + Enter  , or tap OK. 
Tap header icon to switch to 
short headerFull header 
shows sender, 
subject, date, 
size, and 
recipient 
information