Lexmark X940e Owners Manual

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Factory Defaults
Warning:  This operation cannot be undone. 
This setting enables you to restore all of the printer’s settings to the base printer settings, the network settings, 
or to remove all Lexmark Embedded Solutions (LES) applications.
To restore the Factory Default settings:
1. Touch Factory Defaults from the Configuration Menu. 
2. Touch Restore Base to restore all non-critical base printer NVRAM settings. 
3. Touch Restore Network to restore all network NVRAM settings. 
4. Touch Restore LES to remove all Lexmark Embedded Solution applications.
When you select either value, the LCD displays Restoring Factory Defaults and then Resetting the Device. 
The device immediately performs a POR and restores the appropriate settings to their factory default values.
The following settings are not changed:
•Display Language (general settings) 
•Network/Ports Menu
•Standard USB, USB (x) Menus (if an ENA is installed)
Energy Conserve
This menu controls what values appear on the Power Saver menu. If Off is selected in the Energy Conserve 
menu, then Disabled appears in the Power Saver menu, and Power Saver can be turned off. If On is set in the 
Energy Conserve menu, the Power Saver feature cannot be disabled.
To change this setting:
1. Touch Energy Conserve from the Configuration Menu.   [settings current value]   appears on the 
touch-screen.
2. Touch   or   to scroll through the settings possible values. 
3. Touch Back to cancel and return to the Configuration Menu. 
4. Touch Submit to save the change. 
Min Copy Memory 
Values will only be displayed if the amount of installed DRAM is at least twice the amount of the value, that is, at 
least 200 MB of installed DRAM is required to display the 100 MB selection.
To change this setting:
1. Touch Min Copy Memory from the Configuration Menu.   [settings current value]   appears on the 
touch-screen. 
2. Touch   to decrease the settings value; touch   to increase the settings value. 
3. Touch Back to cancel and return to the Configuration Menu. 
4. Touch Submit to save the change. 
						

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Format Fax Storage
This setting enables you to format the non-volatile storage used for storing faxes. 
To change this setting:
1. Touch Format Fax Storage from the Configuration Menu.
Note:  If an advanced password has been established, you must enter this password in order to change the 
setting. If no advanced password exists, you can establish one by using the keyboard that appears on the LCD.
2. Touch Submit to save the change.
3. Touch Back to cancel and return to the Configuration Menu. 
Formatting Fax Flash DO NOT POWER OFF appears on the LCD while the format operation is active.
EVENT LOG (Configuration Menu)
This entry enables you to print a report that contains a limited set of the information that appears in the 
Diagnostics version of the Event Log report. See “EVENT LOG” on page 3-20. The limited (Configuration) and 
the full (Diagnostics) printed versions of this report display the same panel messages when they print and follow 
the same layout guidelines.
To print the Event Log:
1. Touch EVENT LOG from the Configuration Menu.
2. Touch Print Log.
Touch Back to return to the Configuration Menu. 
Note:  An event log printed from the Configuration Menu will not contain debug information or secondary codes 
for 900 service errors. However, the event log printed from the Diagnostics Menu does include this information.
ADF Edge Erase
The ADF Edge Erase and FB Edge Erase settings specify, in millimeters, the size of a border around the 
scanned image that will be erased. For copies, the printed page will have a 2 mm no-print border. The larger of 
the 2 mm no-print border and the Edge Erase setting will be used in this situation.
To change this setting: 
1. Touch ADF Edge Erase from the Configuration Menu.   [settings current value]   appears on the 
touch-screen.
2. Touch   to increase the value or   to decrease the value. 
3. Touch Submit to save the change.
4. Touch Back to cancel and return to the Configuration Menu. 
FB Edge Erase
The ADF Edge Erase and FB Edge Erase settings specify, in millimeters, the size of a border around the 
scanned image that will be erased. For copies, the printed page will have a 2 mm no-print border. The larger of 
the 2 mm no-print border and the Edge Erase setting will be used in this situation.
To change this setting: 
1. Touch FB Edge Erase from the Configuration Menu.   [settings current value]   appears on the 
touch-screen.
2. Touch   to increase the value or   to decrease the value. 
3. Touch Submit to save the change.
4. Touch Back to cancel and return to the Configuration Menu.  
						

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Paper Prompts
When a tray is out of the indicated paper size, a prompt is sent to the user to load paper in a tray. This setting 
controls the tray the user is directed to fill. Selections are Auto (default), MP Feeder, and Manual Paper. 
To change this setting:
1. Touch Paper Prompts from the Configuration Menu.   [settings current value]   appears on the 
touch-screen. 
2. Touch   or   to scroll through the settings other possible values. 
3. To exit this screen without changing the settings value, touch Back. 
4. To save the settings new value, touch Submit. 
Envelope Prompts
This setting controls the tray the user is directed to refill when a specific envelope size is out. The selections are 
Auto (default), MP Feeder, and Manual Env. 
To change the value of this setting:
1. Touch Env Prompts from the Configuration Menu.   [settings current value]   appears on the touch-
screen.
2. Touch   or   to scroll through the settings possible values. 
3. To exit this screen without changing the settings value, touch Back. 
4. To save the settings new value, touch Submit. 
Jobs On Disk
Jobs On Disk allows you to delete buffered jobs saved on the disk. 
To delete jobs saved on the disk:
1. Touch Jobs On Disk from the Configuration Menu.
2. Touch Delete to decrease the settings value; touch   to increase the settings value. 
3. Touch Back to cancel and return to the Configuration Menu. 
Disk Encryption
This setting determines if the printer encrypts the information that it writes to the hard disk. The values are 
Disable and Enable. 
Warning:  If the value is changed from Enable to Disable or from Disable to Enable, then the printer 
completely formats the hard disk. All information on the disk will be unrecoverable. 
To change this setting:
1. Touch Disk Encryption from the Configuration Menu.
Note:  If an advanced password has been established, you must enter this password in order to change the 
setting. If no advanced password exists, you can establish one by using the keyboard that appears on the LCD.
2. Touch Submit to save the change.
3. Touch Back to cancel and return to the Configuration Menu. 
If you remove an encrypted disk from a device and then try to install another disk, Disk Corrupted. Reformat? 
appears on the LCD. You can format the newly installed disk or remove it from the device.  
						

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When you touch Enable (encryption) or Disable (formatting), Contents will be lost. Continue? appears on 
the LCD. Touch No to cancel or Yes to proceed. If you touch Yes, the printer performs the selected action on 
the hard disk. The following graphic appears when the encryption process is selected:
The following graphic appears when the formatting process is selected:
Encrypting Disk
1/2 0%
DO NOT
POWER OFF
Formatting Disk
1/2
0%
DO NOT
POWER OFF 
						

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The panel provides many progress indicators during the two-stage process. 
1.1/2 indicates that the process is currently in the first stage. 
2.0% indicates the progress of the current stage of the process.
3. The progress bar indicates the overall completion of the entire process by filling in throughout each 
separate stage. 
When the first stage of either process completes, the printer displays either of the following graphics depending 
on the process selected and then begins the second stage of the process:
Encrypting Disk
2/2 0%
DO NOT
POWER OFF 
						

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The entire process is complete when the progress bar appears completely shaded and the percentage indicator 
shows 100%. After completion, the panel returns to Disk Encryption. 
Wipe Disk
This setting provides you with a tool for erasing the contents of a disk. 
Warning:  Wipe Disk removes a disks data in such a way that it cannot be recovered. 
To change this setting:
1. Touch Wipe Disk from the Configuration Menu.
Note:  If an advanced password has been established, you must enter this password in order to change the 
setting. If no advanced password exists, you can establish one by using the keyboard that appears on the LCD.
2. Touch Wipe disk now. Contents will be lost. Continue? appears on the LCD.
3. Touch Back to cancel and return to the Configuration Menu. 
Formatting Disk
2/2
0%
DO NOT
POWER OFF 
						

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If you touch No, the device cancels the Wipe Disk process and returns to the Configuration Menu. If you touch 
Yes, the following screen appears: 
The panel provides the following progress indicators during the execution of this process:
1.1/2 indicates that the process is currently in the first stage. 
2.0% indicates the progress of the current stage of the process.
3. The progress bar indicates the overall completion of the entire process by filling in throughout each 
separate stage. 
Wiping Disk
½0%
DO NOT
POWER OFF 
						

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When the first stage of the process completes, the printer displays the following graphic and then begins the 
second stage of the process:
The entire process is complete when the progress bar appears completely shaded and the percentage indicator 
shows 100%. The panel returns to the screen that shows the values for the Wipe Disk setting. 
Font Sharpening
This setting allows you to set a text point size below which the high-frequency screens are used when printing 
font data. For example, at the default 24, all text in font sizes 24 and less will use the high frequency screens. 
The values for this setting range from 0 to 150. 
To change this setting: 
1. Touch Font Sharpening from the Configuration Menu.
2. Touch   to increase the value or   to decrease the value.
3. Touch Back to cancel and return to the Configuration Menu. 
4. Touch Submit to save the change.
This setting affects the PostScript, PCL, PDF, and XL emulators.
This function is not supported when the device generates output at 600 dpi resolution.
Wiping Disk
2/2 0%
DO NOT
POWER OFF 
						

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Require Standby
This setting determines if the Standby Mode is On or Off. The default is On.
To change this setting: 
1. Touch Require Standby from the Configuration Menu.
2. Touch Back to cancel and return to the Configuration Menu. 
3. Touch Submit to save the change.
If Standby Mode is on, the printer begins functioning in Standby Mode when it remains idle for an amount of 
time. The Standby Mode enables the printer:
•To consume less energy than when operating in normal mode but not as little as when operating in Power 
Saver 
•To return to the Ready state more quickly than when operating in Power Saver 
Short Edge Printing
The default printing orientation is long edge. This setting allows you to enable or prohibit short edge fed paper. If 
the setting Disabled (default) is selected, letter and A4 paper can only be fed long edge. If they are fed short 
edge, a prompt will ask you to use the correct paper size. When the setting is Enabled, you can feed paper 
either long edge or short edge.
To change this setting: 
1. Touch Short Edge Printing from the Configuration Menu.
2. Touch Back to cancel and return to the Configuration Menu. 
3. Touch Submit to save the change.
Tray Low Message
This setting allows you to disable any Tray Low warnings that the printer may register.
Touching Disabled turns off the tray low prompts. The default is Enabled.
To change this setting: 
1. Touch Require Standby from the Configuration Menu.
2. Touch Back to cancel and return to the Configuration Menu. 
3. Touch Submit to save the change.
LES Applications
This disables all installed Lexmark Embedded Solution applications. The default is Enabled.
To change this setting: 
1. Touch LES Applications from the Configuration Menu.
Note:  If an advanced password has been established, you must enter this password in order to change the 
setting. If no advanced password exists, you can establish one by using the keyboard that appears on the LCD.
2. Touch Back to cancel and return to the Configuration Menu. 
3. Touch Submit to save the change. 
						

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Key Repeat Initial Delay
When a key is touched repeatedly, this is the delay before the key begins repeating. The delay ranges from .25 
seconds to 5 seconds. The default is 1 second. Values are given in increments of .25 seconds. 
To change this setting: 
1. Touch Key Repeat Initial Delay from the Configuration Menu.
2. Touch   to increase the value or   to decrease the value.
3. Touch Submit to save the change.
4. Touch Back to cancel and return to the Configuration Menu. 
Key Repeat Rate
This is the number of times per second that a repeating key will repeat. The range is 1–100, with a default of 15 
times per second. 
To change this setting: 
1. Touch Key Repeat Initial Delay from the Configuration Menu.
2. Touch   to increase the value or   to decrease the value.
3. Touch Submit to save the change.
4. Touch Back to cancel and return to the Configuration Menu. 
Exiting Configuration Menu
From the Configuration Menu, touch Back until a graphic appears with Exit Config Menu in the lower right 
corner. Touch Exit Config Menu to exit the Configuration Menu. Resetting the Printer appears on the LCD. 
The printer performs a POR, and the following graphic appears on the LCD:
Copy
E-Mail
Fax
FTP
Menus
Ready. Toner low.
Touch any button to begin. Status/
Supplies