Inter-Tel GMX-48 INSTALLATION & MAINTENANCE Manual
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‘. INTER-TEL PRACTICES GMX-48 INSTALLATION & MAINTENANCE FEATURES Issue 2, May 1990 G. DIRECT INWARD SYSTEM ACCESS (DISA) NOTE: This feature is available only in the Advanced software package and requires an ARM. 4.41 DISAis a programmable feature that allows an outside party to dial into the system from an external DTMF telephone and then access the following sys- tern resources: intercom numbers for placing calls to stations; line groups or auto lines for placing outgoing calls; and hunt group pilot numbers. 4.42 Toll restriction is not checked on DISA calls when an outgoing line is accessed. DISA users cannot use ARS, access individual C.O. lines, or make pages. Even when privacy release is enabled system wide, keyset users may not access ongoing DISA-to-inter- corn calls by pressing the busy line key. 4.43 Any of the equipped lines can be programmed to receive incoming DISA calls in day and/or night mode. When not in use for DISA, the line can be used by system users for placing outgoing calls (unless the line is designated as “incoming-only”). Stations can- not be programmed for ring-m or answer assignments for DISA lines. NOTE: Due to the natural characteristics of a C.O. line, the volume level of DTMF tones transmitted over the line may be substantially reduced before reaching the GMX-48 System. This natural degradation in tone volume may adversely affect the reliability of the DISA feature. Other factors which can affect DISAperformance are C.O. line noise and the quality and strength of the DTMF tones gener- ated by the off-premises phone itself. 4.44 When a DISA user calls a station intercom number, the call rings as a direct ring-in call. The DISA caller hears music (if enabled) until the call is answered or disconnected, even if the called station is busy or in do-not-disturb. If the called station is for- warded, the call follows the programmed forward. 4.45 When a DISA caller accesses an outside line, the unsupervised CO timer is activated. When the timer expires, both parties hear a burst of dial tone. Either party may reset the timer by pressing any DTMF key. If the timer is not reset, the call recalls the attendant. If the attendant does not answer the recall before the recall and abandoned recall timers expire, the call is disconnected. NOTE: There may be some reduction in voice volume when a DISA caller accesses an outside line. 4.44 When a hunt group pilot number receives a call through DISA, the call rings or circulates accord- ing to how the hunt group is programmed (i.e., linear, distributed, or all ring). The call is displayed as a direct ring-in call. Refer to page 4-17 for more infor- mation on hunt group calls. DISA Do-Not-Disturb Breakthrough 4.47 Under normal circumstances, direct ring-in calls are not blocked by do-not-disturb. However, the database contains an option that allows or disallows do-not-disturb breakthrough on a station-by-station basis. If do-not-disturb breakthrough is disallowed, DISA calls to a station in do-not-disturb are immedi- ately sent to the station’s attendant. If the attendant does not answer the call, it is disconne*cted after the abandoned recall timer expires. Security Codes 4.48 DISA lines can be assigned four-digit security codes that are required to access intercom numbers and/or the C.O. lines. The installer can program sep- arate codes for each DISA line to be used during day and/or night modes. NOTE: While DISA is designed to be reasonably se- cure against misuse by outside callers, there is no im- plied warranty that it is invulnerable to unauthorized intrusions. The installer and owner of the system should ensure that proper security measures have been taken to prevent outside callers from accessing and misusing outgoing lines for unauthorized calls. Using DISA 4.49 Incoming DISA calls are not answered unless the necessary resources (a DTMF decoder and a voice channel) are available. 4.50 If you hear a busy signal followed by music, the C.O. line you tried to access is busy. You have camped on and will be connected to the desired line as soon as it is available. 4.51 If you call an intercom number, you will hear music until the appropriate transfer timer expires; Rage 4-31
FEATURES Issue 2, May 1990 ‘. INTER-TEL PRACTICES GMX-48 INSTALLATION & MAINTENANCE then if your call is not answered it recalls the called station’s attendant. 4.52 If you enter an invalid feature code, or inter- com number, or dialed an invalid number, you hear reorder tones and then three tones (followed by silence). You may try again. If you dial a valid hunt group pilot number that has no members assigned to it, the call automatically rings at the primary atten- dant station (or the system alarm station) until the ap- propriate transfer and abandoned recall timers ex- pire. If the attendant does not answer before the abandoned recall timer expires, the call is discon- nected. If you enter an invalid security code, you hear reorder tones and the call is disconnected. 4.53 TO USE DISA IF A SECURITY CODE IS NOT RE- QUIRED: (1) From a DTMF telephone, dial the telephone number of the DISA line. (2) When the call is answered by the system and you hear three tones, do one of the following: a. For placing an outside call: Dial the auto- matic line select (89) or select line group (81-87, or 9) feature code. You then hear outside dial tone and can place your call. b. For placing an intercom call: Dial an inter- com number or a hunt group pilot number (if calling the attendant, dial the intercom number, not “Cl”). You hear music until the call is answered. 4.54 TO USE DISA IF A SECURITY CODE IS REQUIRED FOR INTERCOM AND C.O. LINE ACCESS: (1) From a DTMF telephone, dial the number of the DISA line. (2) When the call is answered by the system and you hear a single progress tone, enter. the ap- propriate (day or night) DISA security code. (If an invalid security code is entered, you hear re- order tones; the call is dropped.) (3) When you hear three tones, do one of the fol- lowing: a. b. For placing an outside call: Dial the auto- matic line select (89) or select line group (81-87, or 9) feature code. You hear out- side dial tone; place your call. For placing an intercom call: Dial an inter- com number or hunt group pilot number. (If calling the attendant, dial the intercom number, not “O”.) You hear music until the call is answered. 4.55 TO USE DISA IF A SECURITY CODE IS REQUIRED FOR C.O. LINE ACCESS: 1 (1) From a DTMF telephone, dial the telephone number of the DISA line. (2) When the system answers the call and you hear three tones, do one of the following: EITHER, dial an intercom number or hunt group pilot number (if calling the attendant, dial the intercom number, not “0”). You hear music until the call is answered. OR, dial a C.O. access code (89, 81-87, or 9). When you hear a single progress tone, enter the appropriate (day or night) DISA security code. You hear outside dial tone when the sys- tem recognizes the security code and if the line is available. Page 4-32
‘. INTER-TEL PRACTICES FEATURES GMX-48 INSTALLATION & MAINTENANCE Issue 2, May 1990 H. C.O. LINE MAINTENANCE 4.56 Attendants can place individual lines out of service by entering a feature code. This unequips the line, but does not prevent the central office from sending signals on the line. To outside callers, the line will appear to be functioning and they will hear ring- ing. However, station users will not hear ringing or see a flashing line key and cannot access the line for receiving or placing calls until the attendant places the line back into service by entering another feature code or the line is returned to service through the database. NOTE: If the line that is placed out of service is part of a telco rotary hunt, the central office will-detect that line as being available and will not bypass it for incoming calls. 4.57 The advantage of using this feature is that in- stead of unequipping the line in the database, all pro- gramming for the line is preserved. The line returns to complete functionality as soon as it is returned to service, with no additional programming required. Note that because the line is temporarily un- equipped, no programming changes can be made for that line until it is returned to service. Page 4-33
FEATURES Issue 2, May 1990 INTER-TEL PRACTICES GMX-48 INSTALLATION & MAINTENANCE 5. STATION INSTRUMENTS 5.1 To allow system flexibility and cost efficiency, a variety of station instruments can be used on the GMX-48 System. They are: be used for receiving handsfree intercom calls, but the user must lift the handset to speak when piacing intercom calls and when placing or receiving outside calls. The MUTE key is always lit when the speaker is activated. Call monitoring and on-hook dialing are not affected. l 24-Line Keysets - display and standard l 1ZLine Keysets - standard only 0 Single-Line Sets - Single-Line Instruments (SLIs) and industry-standard, single-line DTMF sets Optional Liquid Crystal Display (LCD) l Direct Station Selection/Busy Lamp Field (DSS/ BLF) Units 5.2 Station instrument configuration depends on the combination of Expansion Modules and Acces- sory Port Modules installed. Expansion Modules can be used to add up to eight keysets or DSS/BLF Units each, and Accessory Port Modules can be used to add up to six single-line devices each. There can be as many as 48 keysets (with no single-line devices), or up to 12 single-line devices (with 32 keysets). 5.7 Standard keysets can be converted to display keysets by installing LCD Units. Installation instruc- tions are on page 3-38 in the INSTALLATION sec- tion. The LCD Unit has two 16-character display lines. When the keyset is not in use, the LCD shows the date and the time of day (and, if enabled, the sta- tion intercom number and user name). Other displays include: reminder messages, do-not-disturb mes- sages, numbers dialed, call sources, elapsed time of calls, current call costs, error messages, station sta- tus, programming messages, etc. The displayed infor- mation is described throughout the instructions in this section of the manual. Keyset Identification Displayed A. KEYSETS 5.3 Keysets are available in standard or display models. The only physical difference is a liquid crystal display (LCD) on the display keyset. Keyset design features are described in the following paragraphs. Handsfree Speakerphone 5.4 Each keyset has a built-in, integrated speaker- phone that allows handsfree operation on outside (C.O.) calls and inside (intercom) calls. 5.8 When a display keyset is idle, the intercom num- ber and assigned user name appear on the top line of the display, and the date and time appear on the bot- tom line. Through database programming, installers can program the system to show date and time only (see PROGRAMMING, page 5-49), unless the user presses the SPCL key and enters the display date and time feature code (300). Date, Time, User Name, And Intercom Number Display NOTE: On certain handsfree-to-handsfree intercom calls, voice volume levels may cause feedback to oc- cur. If this happens, one station user should pick up the handset. 5.5 All keyset stations allow the user to dial while on hook. In addition, the keyset speaker is used to broad- cast pages and may provide background music (pro- vided an external music source is connected to the KSU). 5.9 When a display keyset is idle, the date and time (and, if enabled, user name and intercom number) are displayed. While on an outside call, in do-not- disturb, or unconditionally forwarded, certain other displays are shown. In these circumstances, use the following procedure to redisplay the date, time, name, and number for five seconds. 5.10 TO DISPLAY THE DATE, TIME, USER NAME, AND INTERCOM NUMBER: 5.6 A programming option can be enabled that dis- ables the speakerphone. This prevents a station from using the speakerphone on outgoing intercom or any outside calls. If enabled, the speakerphone can still Page 4-34 Press the SPCL key and enter the display date and time feature code (300). The date, time, user name, and intercom number are dis- played for five seconds.
INTER-TEL PRACTICES GMX-48 INSTALLATION & MAINTENANCE FEATURES Issue 2, May 1990 Circuit Number On Power-Up 5.11 To aid in installation and troubleshooting pro- cedures, display keysets show their station identifica- tion for five seconds when power is turned on and the keyset line cord is first plugged in. The intercom num- ber and assigned user name appear on the top line of the display, and the circuit number appears on the bottom line. This display also appears whenever the line cord is removed and replaced while power is on, after a system reset, or after a system initialization us- ing selection [K] in database programming. After the five-second identification display, the keyset changes to the appropriate display for the current status. 5.16 Although the OVER key works much like the ANS key, the advantage of the OVER key is that it has an LED to indicate the status of ringing or hold- ing calls on the out-of-range lines. Also, when the OVER option is enabled, the keyset user will receive call waiting indications when more than one out-of- range line is ringing or holding. Unlike the ANS key, the OVER key cannot be used to access out-of-range lines for placing outgoing calls. 5.17 When multiple out-of-range lines are ringing or holding, the priority list below determines which call is answered first. When the first call on the list is answered, the second call will camp on and send call waiting signals. Also, the OVER key will flash to indi- cate the status of the waiting call (ringing or holding). C.O. Line Keys 5.12 The line keys provide direct access to the C.O. lines. Each line key is equipped with a light-emitting diode (LED) that indicates the status of the line. (Ihe ANS and OVER keys are sometimes used to access C.O. lines.) Line keys are associated with specific C.O. Line circuit numbers. Ringing outside calls (ring ins, recalls, callbacks, or transfers) are answered in the order they were received. 5.13 Unused line keys can be designated as fixed- function feature keys by assigning feature codes, or they can be designated as user-programmable “sta- tion keys” for up to four “soft key groups.” Keysets are assigned to the soft key groups to determine the functions of the unused line keys. Refer to page 4-41 for further information. Also see page 5-49 in PRO- GRAMMING. Then calls on individual hold are answered (not calls on system hold, conference hold, or being transferred). Calls are picked up in the orderthey were placed on hold. 5.18 An exception to the OVER key showing the status of the waiting call occurs when the current call is in the process of being transferred to another sta- tion or to the public network. While the call is being transferred, the OVER key will flutter to indicate that the line is in a “transfer hold” condition. The OVER key will flutter until the transfer is eithercom- pleted or aborted. Automatic Out-Of-Range Line Selection And The OVER Key NOTE: To complete the transfer of an out-of-range C.O. line, the user must hang up, press another line key, or press the IC key. Pressing the OVER key will abort the transfer and reconnect the current call. 5.14 When 1Zline keysets are used on a system that has more than 12 C.O. lines), incoming calls on the out-of-range lines may be accessed by pressing the ANS key (or by entering the automatic line selection feature code - 89). Pressing the ANS key answers the call that has been ringing or holding the longest at that keyset. If no call is ringing or holding, the high- est-numbered available auto line is selected for an outgoing call. 5.19 Out-of-range lines that are ringing in to the system will not flash on the OVER key if the station is programmed with outgoing-access or allowed-answer only. Station users must be assigned ring-in in order for the OVER key to show the status of the line. 5.20 Calls accessed by the OVER key cannot be placed on system hold. Also, out-of-range lines that are placed on system hold by another keyset cannot be accessed using the OVER key. 5.15 In addition to the automatic line selection fea- 521 If a 24-line keyset is installed, and the auto- ture, the database contains a station option that al- matic out-of-range line selection feature is enabled, lows line key 12 on all keysets to be designated as the line key 12 will act as the OVER key. However, line automatic “out-of-range” line selection key. This out- keys 13-24 can still be used for direct access to those of-ran;c line selection key is called the OVER key. lines. Page 4-35
FEATURES Issue 2, May 1990 INTER-TEL PRACTICES GMX-48 INSTALLATION & MAINTENANCE User-Programmable Speed-Dial (SPD/BLF) Keys with Busy Lamp Field 532 The keysets have SPD/BLF keys that are used for storing and speed dialing up to 10 intercom and 10 outside telephone numbers. The 1Zline keysets have eight SPD/BLF keys (the other two speed-dial num- bers are stored using location codes), and 24-line key- sets have 10 SPD/BLF keys. The keys have LEDs that form a busy lamp field to indicate the status of the 10 stations that are accessed using the keys. Feature Keys And Station Keys 5.23 There are 18 feature keys on the 24-line key- sets and nine feature keys on the 1Zline keysets. These feature keys provide one-key dialing of feature codes. Eight of the keys on the 24-line keysets and six keys on the 1Zline keyset have fixed functions. Nine feature keys on the 24-line keyset and two keys on the 12-line keyset are user-programmable keys that can be programmed by the keyset user to access any of the feature codes (except call splitting [337] which is a single-line feature). There is a programmable FWD key on both 12- and 24-line keysets that can be pro- grammed with any of the call forward feature codes. For feature key locations, refer to the illustrations at the end of the SPECIFICATIONS section. 5.24 Unused line keys can be assigned feature codes and can be used as fixed-function keys, or they can be made into user-programmable “station keys” for up to four “soft key groups.” Refer to page 4-41 for fur- ther information. The default values of the station keys are assigned for each of the soft key groups in da- tabase programming. Refer to page 5-49 in PRO- GRAMMING. Station users can then re-program the station keys to access feature codes or intercom num- bers. If programmed with a feature code that utilizes the lamp (such as message or call forward), the lamp will show the current status of the feature as de- scribed in paragraph 5.30. (For the do-not-disturb fea- ture, use the on/off feature code for proper lamp op- eration.) If the key is given an intercom number, the lamp will provide status of the associated station as do the SPD/BLF or DSS/BLF keys. FWD Key 5.25 The FWD key on the keyset can also be pro- grammed. It can be changed to access any of the call forwarding feature codes (351-358) so that users have easy access to the forwarding option they use most frequently. Feature Key Initialized Values 5.26 The initialized values of the 24-line keyset’s 10 user-programmable keys are as follows. Feature code descriptions start on page 4-5. KEY HOLD XFR ANS FLASH REDL SYS SPD QUE PAGE FWD BGND MUSIC FUNCTION Individual hold (336). Transfer C.O. call (345) also used for reverse transfer. < Automatic line selection (89). C.O. hookflash (330). Redial (380). When the system is ini- tialized, the mode of the redial fea- ture code is last outside number dialed (320). Users may reprogram the mode to last outside number saved (321). System speed dial (381). Busy line/station callback (queue) re- quest (6) also used to cancel a queue. Page (7). Call forward all calls (355). This fea- ture key may be reprogrammed with any of the call forward feature codes (however, other feature codes may not be used). Pressing a lit FWD key has the same effect as the cancel any call forward feature code (359). Background music on/off (313). Page 4-36
INTER-TEL PRACTICES FEATURES GMX-48 INSTALLATION & MAINTENANCE Issue 2, May 1990 5.27 The features accessed by the 24-line keyset’s eight fixed-function keys are shown below. 5.29 The features accessed by the 1Zline keyset’s six fixed-function keys are shown below. . I SPKR 1 Speakerphone on/off (312). Selects an intercom channel or picks up a holding or camped-on intercom I DND 1 Do-not-disturb on/off (372). Leave message (365); also used for retrieving and viewing messages when Signals the system to expect a feature 5.28 The initialized values of the 1Zline keyset’s three user-programmable keys are listed below. Fea- ture code descriptions start on page 4-5. KEY HOLD XFR FUNCTION Individual hold (336). Transfer C.O. call (345) also used for reverse transfer. FWD Call forward all calls (355). This fea- ture key may be reprogrammed with any of the call forward feature codes (however, other feature codes may not be used). Pressing a lit FWD key has the same effect as the cancel any call forward feature code (359). KEY CNF SPKR IC FUNCTION Conference (5). Speakerphone on/off (312). Selects an intercom channel or picks up a holding or camped-on intercom call. DND MSG Do-not-disturb on/off (372). Leave message (365) also used for re- trieving and viewing messages when the flashing MSG key is pressed. SPCL Signals the system to expect a feature code. Keyset Light-Emitting Diode (LED) Indications . 5.30 The keyset line keys, speed-dial (SPD/BLF) keys, and some of the feature keys contain light-emit- ting diodes (LEDs). The LED flash rates, shown on the next page, indicate the status of the stations, lines, and features. The rates are shown in interruptions per minute (IPM). 5.31 A programming option can be enabled that will change the system hold flash rate to a continuous 9601PM to differentiate it from the 60/96OIPM flutter used for individual hold. If the option is not enabled, both hold types use the 60196OIPM flutter. Page 4-37
FEATURES Issue 2, May 1990 INTER-TEL PRACTICES GMX-48 INSTALLATION & MAINTENANCE SLOW 30 IPM FLUTTER 601960 IPM FAST 240 IPM Recalling Intercom call is intercom call is camped on camped on Data call is being monitored Data call is in progress; continuous = data device is off hook Intercom call is on hold DATA IC SPKR Speakerphone is on or ready for use CNF MUTE Conference is in progress Conference is recalling station lnitiator left zonference In progress; or :onf. party is on zonference wait lold Calls are being forwarded Message is waiting MSG DND Your station is ir do-not-disturb SPD/BLF Station is in do-not-disturb Station is busy or un- plugged Line is in use at another station or unplugged Station has a call ringing in Line is in use at your station Line is recall- !ng from hold x transfer 1 i ( l 1 ; L Ring in, call waiting, or busy line callback Out-of-range line is in use at your station &t-of-range .ine is recall- mg from hold or transfer Ring in, call waiting, or busy line callback Zontinuous = ;tation left off look Line is on hold Continuous = Optional system hold flash co LINE I Out-of-range line is on individual hold at your station OVER I Page 4-38
INTER-TEL PRACTICES GMX-48 INSTALLATION & MAINTENANCE FEATURES Issue 2, May 1990 Volume Controls 5.32 Speaker volume and ring tone volume are con- trolled by two thumbwheels on the right-hand side of the keyset. Selectable Ring Tone 5.33 Keyset users can select the type of ringing alert tone to be heard at their respective keysets. This is useful in open office settings where phones are close together and it is difficult to tell which one is ringing. Eight distinctive ring tones are available. 5.34 TO CHANGE KEYSET RING TONE: (1) While on hook, press SPCL and enter the select ring tone feature code (328). (Displays SELECT RING TONE.) (2) EITHER, Enter a number l-8 for the desired ring tone. OR, Press the asterisk (*) key or the pound (#) key to scroll through the tones. OR, Enter 0 or 9 to repeat the previously selected tone. (3) Lift and replace the handset, or allow the long interdigit timer to expire. The last tone selected will now be heard when the keyset rings. Connecting A Headset 5.35 For convenience, a headset can be used at any keyset station. The SPKR key is used to connect and disconnect calls when the headset is attached. 5.36 TO CONNECT A HEADSET: (1) (2) (3) 5.37 (1) (2) (3) Disconnect the handset by unplugging the coiled handset cord from the base of the key- set. Leave the handset in the cradle. Insert the headset plug into the vacant handset jack. Press the SPCL key and enter the headset en- able feature code (315). TO DISCONNECT THE HEADSET f Disconnect the headset by unplugging the headset cord from the base of the keyset. Plug the coiled handset cord into the base of the keyset. While on hook, press the SPCL key and enter the headset disable feature code (316). Page 4-39
FEATURES Issue 2, May 1990 INTER-TEL PRACTICES GMX-48 INSTALLATION & MAINTENANCE B. SINGLE-LINE SETS 5.38 If using Advanced or Intermediate software, up to two Accessory Port Modules (APMs) can be in- stalled on the system. Each provides up to six single- line circuits that can be used for installing single-line sets, FAX machines, voice mail units, off-premises stations, or playback devices. (Playback devices can be used only with Advanced software.) 5.39 There are two types of single-line sets: Single- Line Instruments (SLIs) and industry-standard single-line DTMF sets. Single-Line Instrument (SLI) 5.40 The SLI has four user-programmable feature keys for one-key dialing of feature codes and a FLASH key that sends a timed hookflash to signal the system before a feature code is entered. The default values of the feature keys are defined in database pro- gramming (refer to PROGRAMMING, page 5-49, for details) and the keys can be programmed by the user (refer to page 4-41). They can be assigned any of the general feature codes or C.O. line access codes listed on pages 4-5 through 4-10 (except keyset-only and attendant codes). When the system is initialized, the feature codes assigned to the keys are as follows. KEY FUNCTION STN SPD Station speed dial (382) REDL Redial (380) ARS Automatic route selection (80) HOLD Individual hold (336). Industry-Standard Single-Line DTMF Set (2500 Set) 5.41 Single-line DTMF set usersaccess the features by hookflashing (pressing and releasing the hook- switch quickly) and entering feature codes. Off-Premises Stations 5.42 SLIs or industry-standard single-line sets can be used as off-premises stations. They are placed in a remote location and are connected Jo the system through a telephone company OPX line or a custom- er-provided line. Refer to INSTALLATION, page 3-18 for specifications and installation procedures. 5.43 Off-premises station users access the features by hookflashing (pressing and releasing the hook- switch quickly) and entering feature codes. C. DIRECT STATION SELECTION/BUSY LAMP FIELD (DSSIBLF) UNITS 5.44 There can be a maximum of five DSSlBLF Units in the system. DSS/BLF Units areprogrammed to be used with specific keysets, but are not physically attached to the keysets. Each unit requires separate cabling and a separate keyset circuit. For each DSS/ BLF Unit installed, one fewer keyset can be installed. 5.45 Each DSS/BLF Unit provides one-key access to up to 60 numbers. These numbers are programmed in the database on a system-wide basis. The numbers can be either station intercom numbers or hunt/voice mail group pilot numbers. 5.46 Together, the lamps in the keys create a busy lamp field that indicates the status of each station or hunt group assigned to the keys. The LED indicator in the key is solidly lit when the associated station is busy, flashes slowly when the station is in do-not- disturb, flashes fast when the station has a call ringing in, or flutters continuously if the station is causing a STATION OFF-HOOK system alarm. If assigned to a hunt group, the LED indicator is solidly lit when all stations in the hunt group are unavailable (busy, for- warded, in do-not-disturb, or removed from the hunt group) and it flashes fast when a call is camped on to a hunt group. Page 4-40