Xerox Workcentre 24 Pcl 6 Manual

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USER GUIDE (SCAN)
Scanning in Batches
This section describes how to scan multiple originals as one scan 
job if you have more originals to be scanned than can fit into the 
DADF.
1Begin scanning your first original, then select Next Original.
NOTE:  
• When using the DADF, wait until the machine has 
completed scanning the first batch of originals before 
loading the next batch.
• If no action is carried out after the above screen has been 
displayed, the machine will assume that there are no more 
originals to be scanned and end the job.
2Load the next original and then press Start.
3Select Last Original after all originals have been scanned. 
						

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USER GUIDE (SCAN)
Managing Scanned Documents
NOTE: In order to manage scanned documents, the Scan Driver 
must be loaded on your client workstation. 
For more information about the Scan Driver, refer to the section 
entitled, Installing the Network Scanner Utility, in this chapter.
Retrieving/Deleting Scanned Documents
Images can be viewed, retrieved, or deleted from the Mailbox 
using the Printer’s Internet Services.
Using a browser (Netscape Navigator 4.x or Internet Explorer 5.x) 
you can access any WorkCentre 24 on an IP network using TCP/
IP protocol.  Simply enter the printer/copier’s IP address as the 
URL in the browser and select the Properties tab to access the 
scanned documents stored in the Mailbox.
Retrieving a Scanned Document
To retrieve a scanned document perform the following:
• To retrieve the entire document, select the Retrieve 
button. 
• To retrieve specific pages of the document, put a check in 
the Enable box, type in the Page Number, then select the 
Retrieve button.
•Open or Save the scanned document.
Deleting a Scanned Document
Select the document you want to delete, then select Delete. 
						

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USER GUIDE (SCAN)
Configuring the Client for Scanning
You need to install the scanner driver on your client workstation to 
retrieve scanned documents directly from the Printer’s Mailboxes 
into an image editing application.
Installing the Network Scanner Utility
Network Scanner Utility allows you to access stored data in the 
mailbox from a client. This section describes the installation and 
uninstallation of the Network Scanner Utility using the Driver/
Network Utility CD.
Required Environment
To install Network Scanner Utility, a client must meet the following 
requirements:
Target Operating System• Microsoft Windows 95/98/ME
• Microsoft Windows NT version 4.0/2000/XP
NOTE: Windows NT Server TSE (Terminal Server Edition) and 
Windows 2000 Server/Advanced Server Terminal Service are not 
compatible with this feature.
Client Workstation• i486DX4/100 MHz processor or above (Pentium 100 MHz or 
above is recommended.
• 32 MB memory.
• 40 MB or more of free hard disk space (not including space for 
scanned data).
NetworkA client must be connected to a network and be able to 
communicate with the TCP/IP protocol.
Target Application
SoftwareTo import the data stored in the mailbox to application software, 
the software must be compatible with the TWAIN interface. 
						

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USER GUIDE (SCAN)
Installation
The Network Scanner Utility includes the following software:
Network Scanner DriverScan driver to import the data stored in the mailbox of the machine 
to software compatible with TWAIN.
1Insert the Driver/Network Utility (Windows) CD into your client’s 
CD-ROM drive.
2Open Windows Explorer, select the drive letter for your CD-ROM 
drive and open SCN\Disk1.
3Double click Setup.exe and follow the instructions displayed on 
the screen.
Uninstallation
This section describes the procedure to remove the Network 
Scanner Utility.
1Double click My Computer > Control Panel. Select Add/
Remove Programs.
2Select Network Scanner Utility, then select Add/Remove.
3Select Ye s. 
						

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USER GUIDE (SCAN)
Changing Network Scanner Utility Settings
For help in changing the configuration of Network Scanner driver 
settings, select Help in the driver (e.g., TWAIN) portion of your 
image editing application.
Importing Scanned Data
This section describes how to import data in the mailbox of the 
machine to the computer.
• Import data saved in a mailbox to an application.
Importing to an Application
1Start the application program.
NOTE: The application must support TWAIN.
2From the File menu, select the command for selecting scan 
source (TWAIN source).
3Select WorkCentre 24 from Sources, then select OK.
4From the File menu, select the command to import the image from 
the scanner. For example, select Import, then select TWAIN.
5Select the scanner for connection from the list, then select 
Scanner, or double click the displayed scanner name.
6Enter the mailbox password, and select Open Mailbox.
7Select the desired document, and select Import. 
						

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USER GUIDE (SCAN)
Scanning Document to Send as E-mail
You can scan a document and send it as an e-mail at the same 
time using this machine.  This feature is known as “E-mail 
Scanning”.  You can also set the maximum size of the e-mail.
NOTE: Scanned documents cannot be printed.
Requirements
To send the document as an e-mail, you need to set up the 
following.  Check with your system administrator or network 
administrator to check if the settings have been configured.
Setting network environment and mail server
• registering user account
• setting mail server 
						

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USER GUIDE (SCAN)
Scan and Mail
The procedure to scan a document and e-mail it is as follows:
1Place the document in the DADF or on the Document Glass.
2Select Scan from the Menu screen. The Basic Scanning screen is 
displayed.
3Select E-mail. The E-mail screen is displayed.
I 
						

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USER GUIDE (SCAN)
4Specify the recipient of the scanned data.
The options to specify are as follows:
• When the contents is Same as Sender:
Select Same as Sender to set the address to the same as the 
senders address.
• When using an address list:
Select Open Address Book.  Select the Address Number or use 
the numeric keypad to enter the speed dial number at Go to will 
display the specified number at the beginning of the dial directory 
list.  You also specify the index on the screen displayed by clicking 
ABCDE, FGHIJ, KLMNO, PQRST, UVWXYZ, 0-9 tabs. Selecting 
the up button will display the previous screen and the down button 
the next screen.
NOTE: Only the address for e-mail can be used.
• When using the keyboard to enter:
Select Keyboard.  Use the keyboard to type the E-mail address of 
the recipient and select Save.
Item Description Default value
To: Enter the e-mail address.  You 
can also use the dial directoryNot Set
Subject: Enter the subject of the e-mail Auto Set
From: Register the name of the sender.  
This sender’s name will appear on 
the Send Header and Cover Note.Machine E-mail 
Address
Reply To: Enter the e-mail address of the 
recipient.Same as 
Sender
Errors-To: Specify whether to send an Error 
Mail when the data cannot be sent 
due to wrong address being set or 
an error that occurredSame as 
Sender 
						

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USER GUIDE (SCAN)
5Select Save.
The display will return to the Basic Scanning screen
6If necessary, configure the scan settings.
7Press Start.
Scanning of the document will begin and the scanned data will be 
sent to the specified recipient. 
						

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USER GUIDE (SCAN)
Fax
The Fax option on the WorkCentre 24 supports:
• Internet fax
• Phone fax
The Fax feature is supported by a number of Quick Start Guides.  
The Quick Start Guides cover the following topics:
• Sending fax from PC
• Internet faxing
• Scan to E-mail
• A simple test routine to verify SMTP server on customer’s site
The following additional documents are available to support Fax:
• Quick Connect Guide
• SA Guide
• Fax Reference Guide