Kyocera TASKalfa 300i User Manual

							Management
11-19
11
 [Total] selected for  Copier/Printer Count
Applying Restriction
Restriction can be applied in two modes as follows: 
*Select [Off], [Use Port 1 Only] or [Use Port 2 Only] as the  FAX Port Restriction setting.
Use the procedure below to se lect a restriction method.
1Follow steps 1 to 4 of Adding an Account on page 
11-16 . 
2Press [Change] for the item to be restricted.
3Select the restriction mode.
If [Counter Limit] is se lected, press [+],[-] or 
numeric keys to select the number of pages.
4Press [OK]. 
5Repeat steps 2 to 4 for other accounts to be 
restricted. 
6Press [Register]. The restricted account is added.
Item Detail
Print Restriction (Total) Limits the total number of sheets used for copying and  printing.
Scan Restriction (Others) Limits the number of sheets scanned (excludes copying).
FAX TX Restriction Limits the number of sh eets sent by fax. This is displayed 
when the optional fax kit is installed.
FAX Port Restriction Restricts the ports us ed for faxing. This is displayed when two 
optional FAX kits are installed.
Item Description
Off No restriction given
Counter Limit Restricts the print counter in one-page increments up to  9,999,999 copies.
Reject Usage  Rest riction is applied.
Account:** - Copy Restriction (Total)
Restrict use of the functions.
Counter Limit Off Limit
(1 - 9999999)
99999page(s)
Cancel OK
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Reject Usage
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							Management
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Applying Limit of Restriction
This specifies how the machine behaves when the counter has reached the limit of restriction. The table below 
describes the action taken.
Use the procedure below to apply the restriction limit.
1Press the 
System Menu  key. 
2Press [User Login/Job Accounting].
3If user login administration is disabled, the user 
authentication screen app ears. Enter your login 
user name and password and then press [Login]. 
For this, you need to login with administrator 
privileges. Refer to  Adding a User on page 11-5  for 
the default login user name and password.
4Press [Next] of  Job Accounting Setting , [Next] of 
Default Setting  and then [Change] of  Apply Limit.
5Select [Immediately], [S ubsequently], or [Alert 
Only]. 
6Press [OK]. 
Item Description
Immediately *
* The next job will be prohibited in sending or in storing in the box.
Job stops when the counter reaches its limit. 
Subsequently  Printing/scanning of the  job continues but the subsequent job 
will be rejected.
Alert Only Job continues while displaying an alert message.
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							Management
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11
Default Counter Limit
When you add a new account, you can change the default restrictions on the number of sheets used.
You can set any number from 1 to 9,999,999 in 1-sheet increments.
The items that can be set differ depending on whether [Split] or [Total] is selected for Managing the Copier/
Printer Counts on page 11-18 .
Available Settings  [Split] selected for  Copier/Printer Count
  [Total] selected for  Copier/Printer Count
Use the procedure below to specify the counter limits.
1Press the  System Menu  key.
2Press [User Login/Job Accounting].
3If user login administration is disabled, the user 
authentication screen appears. Enter a login user 
name and password, and press [Login]. For this, 
you need to login with ad ministrator privileges. 
Refer to  Adding a User on page 11-5  for the default 
login user name and password.
Item Detail
Copy Restriction (Total) Sets t he default restriction on the number of sheets used for 
copying.
Print Restriction (Total) Sets the default rest riction on the total number of sheets used 
for printing.
Scan Restriction (Others) Sets the default rest riction on the number of sheets used for 
scanning (excludes copying).
FAX TX Restriction Sets the default restriction on the number of sheets used for  sending faxes. This is displaye d when the optional fax kit is 
installed.
Item Detail
Print Restriction (Total) Sets the default rest riction on the total number of sheets used 
for copying and printing.
Scan Restriction (Others) Sets the default rest riction on the number of sheets used for 
scanning (excludes copying).
FAX TX Restriction Sets the default restriction on the number of sheets used for  sending faxes. This is displaye d when the optional fax kit is 
installed.
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							Management
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4Press [Next] of Job Accounting Setting , [Next] of 
Default Setting  and then [Next] of  Default Counter 
Limit .
5Press [Change] for the item you want to modify and 
then press [+] or [-] or use the numeric keys to enter 
the default restriction on the number of sheets.
6Press [OK].
7To set another default restriction, repeat steps 5 to 
6.
Status 08/08/2009    10:10
User Login/Job Accounting - Copy Restriction (Total)
Set the default limit value for restricting use of the functions for each account
by counter.
(1 - 9999999)
Cancel OK
9999999
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							Management
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11
Counting the Number of Pages Printed
This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job 
Accounting. A new count can also be started after resetti ng the count data which was stored for a certain period 
of time.
Types of the counts are as follows.
Total Job Accounting/Resetting the Counter
This counts the number of pages for all accounts and rese ts the counts for those accounts together at the same 
time.
Use the procedure below to check and reset the counter.
1Press the  System Menu  key. 
2Press [User Login/Job Accounting].
3If user login administration is disabled, the user 
authentication screen app ears. Enter your login 
user name and password and then press [Login]. 
For this, you need to login with administrator 
privileges. Refer to  Adding a User on page 11-5  for 
the default login user name and password.
Item Detail
Printed Pages Displays the number of pages copied and printed, and the total  number of pages used. You can also use [Count by Paper Size] and 
[Count by Duplex/Combine] to check the number of pages used.
• For copying, you can check the pages used for black and white copying.
• For printing, you can check the pages used for black and white  printing.
• You can use [Count by Paper Size] to check the number of  pages used in the paper size set in  Counting by Paper Size on 
page 11-25  as well as the number of pages used in other paper 
sizes.
• You can use the [Count by Duplex/Combine] to check the  number of pages used in Duplex (1-sided) mode, Duplex (2-
sided) mode and the total for both, as well as the pages used in 
Combine (None) mode, Combine (2in1) mode, Combine (4in1) 
mode and the total for all three.
Scanned Pages Displays the number of pa ges scanned for copying, faxing* and 
other functions, as well as the total number of pages scanned.
FAX Transmission Pages* Displays the number of pages faxed.
FAX Transmission Time*
* Only displayed when the optional fax kit is installed.
Displays the total duration of fax transmissions.
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							Management
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4Press [Next] of Job Accounting Setting  and then 
[Next] of  Total Job Accounting .
5Press [Check] at the function to check the count. 
The results will be displayed.
6Confirm the count and press [Close]. 
7Press [Execute] of Counter Reset to reset the 
counter. 
8Press [Yes] on the screen to confirm the reset. The 
counter is reset. 
Each Job Accounting/Resetting the Counter
This counts the number of pages for each  account and resets the counts by account.
Use the procedure below to display and reset the counter.
1Press the  System Menu  key. 
2Press [User Login/Job Accounting].
3If user login administration is disabled, the user 
authentication screen app ears. Enter your login 
user name and password and then press [Login]. 
For this, you need to login with administrator 
privileges. Refer to  Adding a User on page 11-5  for 
the default login user name and password.
4Press [Next] of  Job Accounting Setting  and [Check] 
of  Each Job Accounting .
5Select the account to check the count.
NOTE: Select [Name] or [ID] from the  Sort pull-down 
menu to sort the account names.
Press [Search(Name)] or [Search(ID)] to search by 
account name or account ID.
6Press [Detail]. 
User Login/Job Accounting - Total Job Accounting
Printed Pages:
Close
Scanned Pages:
Counter Reset: FAX Transmission Pages: Check
Execute
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Status
Check
FAX Transmission Time: 00:00:10
2
User Login/Job Accounting - Each Job Accounting
Bñ/Bñ
Maintain a separate counter for each account (department).
Search(Name)
Search(ID)
Account Name
Account ID
Detail Name
Sort
Close
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Status
Others
Other Account
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							Management
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11
7Press [Check] at the function to check the count. 
The results will be displayed. 
8Confirm the count and press [Close].
9Press [Execute] of Counter Reset to reset the 
counter. 
10Press [Yes] on the screen to confirm the reset. The 
counter will be reset. 
Counting by Paper Size
This counts the number of page s by paper size (e.g. Letter).
NOTE: Paper size is available in five types, - 1 to 5. T hese types are specified in accounting reports. Refer to 
Printing an Accounting Report on page 11-26 . 
In addition to paper size, media type can also be specif ied (e.g. count the letter-size color paper used). If no 
media type is specified, usage is counted for all media types of that size. 
Use the procedure below to count the number of pages.
1Press the  System Menu  key. 
2Press [User Login/Job Accounting].
3If user login administration is disabled, the user 
authentication screen app ears. Enter your login 
user name and password and then press [Login]. 
For this, you need to login with administrator 
privileges. Refer to  Adding a User on page 11-5  for 
the default login user name and password.
4Press [Next] of  Job Accounting Setting , [Next] of 
Default Setting , [Change] of Count by Paper Size , 
[Change] of Paper Size 1 to 5 and then [On]. 
5Select the paper size.
6Press [Media Type] to specify media type. 
7Select the media type and press [OK].
8Press [Close].
Printed Pages:
Close
Scanned Pages:
Counter Reset: FAX Transmission Pages: Check
Execute
2(20)
0:00:10
Account:
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Status
Check
FAX Transmission Time:
User Login/Job Accounting - Paper Size 1 Select the paper sizes and types to count.
On Off
Cancel OK
A5
PlainMedia Type
B4
A3
A4
B5 Folio
Letter Statement Ledger Legal
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Status
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							Management
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Printing an Accounting Report
Total pages counted at all relevant account s can be printed as an accounting report.
Reports have different formats depending on how the  count of copiers and printers is administered.
When Split is selected for Ma naging the Copier/Printer Count
For the count by paper size, the  report will be printed by size.
Use the procedure below to print a job accounting report.
1Check that Letter or A4 paper is loaded in the 
cassette. 
2Press the  System Menu  key. 
3Press [User Login/Job Accounting].
4If user login administration is disabled, the user 
authentication screen app ears. Enter your login 
user name and password and then press [Login]. 
For this, you need to login with administrator 
privileges. Refer to  Adding a User on page 11-5  for 
the default login user name and password.
5Press [Next] of  Job Accounting Setting  and then 
[Print] of  Print Accounting Report .
6Press [Yes] on the screen to confirm the printing.
TASKalfa xxxxxFirmware Version
ACCOUNT.REPORT
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							Management
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11
Unknown Account ID Jobs
The behavior of the machine when it receives a job from unknown account ID (i.e. unsent ID) can be specified. 
Refer to  Unknown login user name Job on page 11-9  for details. 
Checking and Printing Counter
Press the Counter key to check the number of sheets 
printed and scanned. 
You can check the number of pages printed in each 
paper size by pressing [Printed Pages by Paper Size].
Data Security Kit Operations
Installing the optional Data Se curity Kit adds [Data Security] on the System Menu.
Refer to  the Data Security Kit (E) Operation Guide on the bundled CD-ROM  for descriptions of the [Data 
Security] options and the procedures for using them.
Counter
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Status
Close
Print
Status Page
Printed Pages
Black&White: Total
Printer
Copy
Scanned Pages Originals: Total
FAX
Copy
1400
100
300 FAX
Total:
Others1000
600
300 100
2000
1200
600 200
1000
Printed Pages
by Paper Size 1000
600
300 100
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							Management
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