Kyocera TASKalfa 300i User Manual

							Sending Functions
5-31
5
FTP Encrypted TX
This allows you to encrypt documents when you send them. If you select [O n] in this option, you can then select 
the encryption method in the basic send screen.
Use the procedure below to scan and send originals as encrypted files.
1Press the  Send Key.
2Place the originals in the document processor or on 
the platen.
3Press [Advanced Setup], [ ], and then [FTP 
Encrypted TX].
4Press [On].
5Press [OK].
NOTE: Click Advanced -> Secure Protocols in the 
COMMAND CENTER. Be sure that  SSL of Secure 
Protocol Settings  is On and one or more effective 
encryption are selected in  Clientside Settings. For 
details, refer to the  KYOCERA COMMAND CENTER 
Operation Guide.
Color Type
This sets the color type when you send color docume nts. The table below shows the available settings.
Selecting  RGB displays the color profile  values set on the machine.
1Press System Menu  key.
2Press [Send] and [Change] of  Color Type.
3Select [RGB] or [sRGB].
4Press [OK].
Item Detail
RGB –
sRGB Match the color reproduction spac e between sRGB compatible systems.
Send - Color Type
Specify the color type to send color images.
RGB
sRGB Profile:
RGB FINE 1
Status 08/08/2009    10:10CancelOK
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							Sending Functions
5-32
About Color Profiles
The color scanner provides color profiles to adjust color.
NOTE: The color profile data import method varies for every TWAIN/WIA-compliant software. Use the color 
profile after carefully reading the manual included with your TWAIN/WIA-complaint software.
Selecting a color profile compatible with this device
1
Select the color profile  found in the CD included 
with this scanner CD (Product Library) under the 
Color Profile  folder.
NOTE: Use the indicated color profiles when you 
chose RGB in color type.
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							6-1
6Document Box
This chapter explains the typical procedure fo r utilizing Document Box.
• Using a Custom Box ......... ........................................................ ..........6-2
• Using a Job Box ................ ........................................................ ........6-12
• Printing Documents Stored in Remov able USB Memory ..................6-20
• Saving Documents to USB Memory (Sca n to USB) .........................6-22
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							Document Box
6-2
Using a Custom Box 
NOTE: In the following explanation, it is assumed that user login administration is enabled. For details on User 
Logon privileges, refer to User Privileges on page 3-38 .
Creating a New Custom Box
Use the procedure below to create a new box in the user box.
1Press the Document Box  key.
2Press [Custom Box] and then [Register/Edit Box].
3Press [Add].
4Press [Change] for each item, enter the information 
and then press [OK]. 
The table below lists the items to be set.
Custom Box.
No.Name
OwnerUsed Area
Register/Edit
Box
 1/1
0001 SALES  Anonymous- - - -
Store File Detail Open
Custom Box Job Box Removable Memory
Status
08/08/2009    10:10
FAX BoxSearch(Name)
Search(No.)
Item Detail
Box No Enter the box number by pressing [-, +] or number keys.
The box number can be from 0001 to 1000. A Custom Box should 
have a unique number.
If you enter 0000, the smalle st number available will be 
automatically assigned.
Box Name Enter a box name consisting of up to 32 characters. 
Refer to the  Character Entry Method on Appendix-10  for details on 
entering characters.
Box Password User access to t he box can be restricted by specifying a password 
to protect the box. Entering a password is not mandatory.
Enter the same password  of up to 16 characters in both [Password] 
and [Confirm Password].
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							Document Box
6-3
6
NOTE: If user login administration is enabled, Owner 
and Permission are also displayed. Refer to  Creating 
new Custom Boxes when user login administration is 
enabled on page 3-39 .
5Check the details you have entered and then press 
[Register]. The Custom Box is created.
Setting the document deletion time
Sets the time when documents stored in a custom box are deleted. 
The procedure for using Auto File Deletion Time is explained below.
1Press the  System Menu  key.
2Press [Document Box/Removable Memory], [Next] 
of Custom Box , [Next] of Default Setting and then 
[Change] of  Auto File Deletion Time .
Usage Restriction To preserve the hard disk 
capacity, the storage capacity for a box 
can be restricted.
To enable a capacity restricti on enter a value for the storage 
capacity of the Custom Box in megabytes by pressing [-, +] or 
number keys.
You can enter a limit between 1 and 30,000. (Changes according to 
the number of created custom boxes.)
Auto File Deletion Automatically deletes stored documents after a set period of time.  Press [On] to enable automatic deletion and then use [+] and [-] or 
the numeric keys to enter the number of days for which documents 
are stored. 
You can enter any number between 1 and 31 day(s). To disable 
automatic file deletion, press [Off].
Overwrite Setting Specifies whether or not  old stored documents are overwritten when 
new documents are stored. 
To overwrite old documents, press [Permit].
To retain old documents, press [Prohibit].
Delete after Printed Automatically delete document from the box once printing is  complete. To delete the document, press [On]. To retain the 
document, press [Off].
Item Detail
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							Document Box
6-4
3Set the time at which the document is deleted by 
pressing [+], [-]. Press [# Keys] to enter the time 
directly using the numeric keys.
4Press [OK]. The time for document deletion is set.
Storing Documents
The procedure for storing documents in a custom box is explained below.
1Press the  Document Box  key.
2Place the originals in the document processor or on 
the platen.
3Press [Custom Box], select the box where the 
document will be stored an d then press [Store File].
NOTE: The Custom Box to store a file needs to be 
created in advance.
If a custom box is protected by a password, enter the 
correct password.
4Select the type of originals, scanning density, etc., 
as necessary.
5Press the  Start key. The original is scanned and the 
data is stored in the specified Custom Box.
NOTE: Enter up to 64 characters as the file name.
Status
Document Box/Removable Memory - Auto File Deletion Time
Set the time to automatical ly delete stored documents.
Cancel OK
08/08/2009    10:10
Hour
21
# Keys Minute
30
# Keys
Custom Box.
No.
Name
OwnerUsed Area
Register/Edit
Box
 1/1
0001 SALES  Anonymous- - - -
Store File Detail Open
Custom Box Job Box Removable Memory
Status
08/08/2009    10:10
FAX BoxSearch(Name)
Search(No.)
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							Document Box
6-5
6
Printing Documents
The procedure for printing documents in a custom box is explained below.
1Press the Document Box  key.
2Press [Custom Box], select the box containing the 
document you want to print and press [Open].
NOTE: If a custom box is protected by a password, 
enter the correct password.
3Select the document you wish to print by checking 
the checkbox.
The document is marked with a checkmark.
NOTE: To deselect, press the checkbox again and 
remove the checkmark.
4Press [Print].
5Set the paper selection, duplex printing, etc., as 
desired.
6Press the Start key. Printing  of the selected 
document begins.
1/1
0001  0404200710574501  10/10/2008 09:40 21
Box:  
File Name Date and Time Size
MB
Status 08/08/2009    10:10
 0404200710574511
 0404200710574521 10/10/2008 09:50
10/10/2008 10:00 MB
MB
21
21
Print SendJoin Move/Copy Delete Store File Detail
Preview
Close
0002
0003
Search(Name)
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							Document Box
6-6
Sending Documents
The procedure for sending documents in a custom box is explained below.
1Press the Document Box  key.
2Press [Custom Box], select the box containing the 
document you want to send and press [Open].
NOTE: If a custom box is protected by a password, 
enter the correct password.
3Select the document you wish to send by checking 
the checkbox.
The document is marked with a checkmark.
NOTE: You cannot select and send multiple documents. 
To deselect, press the checkbox again and remove the 
checkmark.
4Press [Send].
The screen for sending appears.
NOTE: Depending on the settings, the address book 
screen may appear.
5Set the destination.
NOTE: For more information on selecting destinations, 
refer to Specifying Destination on page 3-28 .
6Press the Start key. Sending of the selected 
document begins.
1/1
0001  0404200710574501  10/10/2008 09:40 21
Box:  
File Name Date and Time Size
MB
Status 08/08/2009    10:10
 0404200710574511
 0404200710574521 10/10/2008 09:50
10/10/2008 10:00 MB
MB
21
21
Print Send JoinMove/Copy Delete Store File Detail
Preview
Close
0002
0003
Search(Name)
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							Document Box
6-7
6
Form Overlay from Custom Boxes
This function allows you to retrieve images (image files), overlay them into documents stored in custom boxes 
and then print the results. 
Use the procedure below.
1Press the Document Box  key.
2Press [Custom Box], select the box containing the 
document you want to overlay the image into and 
print, and then press [Open].
NOTE: If a custom box is protected by a password, 
enter the correct password.
3Select the document you wish to print by checking 
the checkbox.
The document is marked with a checkmark.
NOTE: To deselect, press the checkbox again and 
remove the checkmark.
4Press [Print].
5Press [Functions], [Form Overlay], [Select Stored 
Form], and then [Select Form].
NOTE: You can change the form density setting 
through 10 levels from 10% to 100%. Press the [+] or 
[-] buttons in  Density.
6In Form Overlay - Select Form, select the image file 
to be overlaid onto the document from the 
displayed document boxes.
You can only select one image file.
7Press [OK].
8Press [OK] again to return to the Functions screen.
9Press the  Start key. Printing begins.
1/1
0001  0404200710574501  10/10/2008 09:40 21
Box:  
File Name Date and Time Size
MB
Status 08/08/2009    10:10
 0404200710574511
 0404200710574521 10/10/2008 09:50
10/10/2008 10:00 MB
MB
21
21
Print SendJoin Move/Copy Delete Store File Detail
Preview
Close
0002
0003
Search(Name)
Ready to store in Box.Copies
Cancel OK
Form Overlay
Add Shortcut Density
Select
Stored Form %
Off
(10 - 100)
Off
Select
Form
File Name:  
Status
08/08/2009    10:10
Original
Zoom
Paper100%
--- ---
100
:
:
:
Preview
Place original.
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							Document Box
6-8
Editing Documents
This function allows you to move or copy documents stored in custom boxes into other boxes or to join multiple 
documents together. You can also copy document s to USB memory connected to this machine.
Moving a Document / Copying a Document
The procedure for moving or copying documents is explained below.
1Press the  Document Box  key.
2Press [Custom Box], select the box containing the 
document you want to move or copy and press 
[Open].
NOTE: If a custom box is protected by a password, 
enter the correct password.
3Select the document in the list that you want to 
move or copy by pressing the checkbox. 
The document is marked with a checkmark.
NOTE: To deselect, press the checkbox again and 
remove the checkmark.
4Press [Move/Copy].
5To move the document, press [Move to Custom 
Box]. 
To copy the document, press [Copy to Custom Box] 
or [Copy to Removable Mem.].
6Press [Next].
1/1
0001  0404200710574501  10/10/2008 09:40 21
Box:  
File Name Date and Time Size
MB
Status 08/08/2009    10:10
 0404200710574511
 0404200710574521 10/10/2008 09:50
10/10/2008 10:00 MB
MB
21
21
Print SendJoin Move/Copy Delete Store File Detail
Preview
Close
0002
0003
Search(Name)
Custom Box.
Move/Copy
Move to
Custom Box
Status 08/08/2009    10:10
Copy to
Custom BoxCopy to
Removable Mem.
Select the required operation and press [Next].
Next
Back
Cancel
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