Kyocera TASKalfa 300i User Manual

							Basic Operation
3-27
3
Confirmation Screen of Destinations
When selecting [On] for Dest ination Check before Send (page 8-29), the confirmation screen of destinations 
appears after pressing the  Start key.
Follow the steps below to  confirm the destinations.
1Press [ ] or [ ] to confirm every destination.
Press [Detail] to display the detailed information on 
the selected destination.
To delete the destination, select the destination you 
want to delete and press [Delete]. Press [Yes] in the 
confirmation screen. The destination is deleted.
To add the destination, press [Cancel] and then 
return to the de stination screen.
2Press [Check].
NOTE: Be sure to confirm every destination by 
displaying them on the touch panel. You cannot press 
[Check] unless you have confirmed every destination.
3Press the  Start key to start sending.
Status 08/08/2009    10:10
Original/Sending
Data Format
Quick Setup
Destination Color/
Image QualityAdvanced
Setup
Destination Detail
ABCD [email protected] Address
Book
Folder Path
Entry E-mail
Addr Entry
No.
 1/100
AAA BBBCCC DDD Auto
FFF GGGHHH IIIJJJ
0004
0003 0005
0001 0002
0006 0007 0008 00090010
1/1
i-FAX
Addr Entry FAX No.
Entry
WSD Scan
Place original.
Ready to send.Destination
TUVW
10.200.188.120
Group1 Group1
EEE
Direct Delete Recall
On Hook ChainDetail/Edit
To:
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							Basic Operation
3-28
Specifying Destination
When specifying destination, choose from the Address Book or use the One Touch Keys.
NOTE: You can set the machine up so that the address book screen appears when you press the Send  key. 
For details, refer to Setting the Default Send Screen on page 8-30 .
Choosing from the Address Book
Select a destination registered in the Address Book.
1In the basic screen for sending, press [Address 
Book].
2Press the checkbox to select the desired 
destination from the list. You may choose multiple 
destinations. The selected destinations are 
indicated by a checkmark in the check box. To use 
an address book on the LDAP server, select [Ext 
Address Book] from the  Addr Book pull-down 
menu.
You can change the order in which the destinations 
are listed by selecting [Name] or [No.] from the  Sort 
pull-down menu.
NOTE: To cancel the selection, press the check box 
and remove the checkmark. For details on the external 
address book, refer to KYOCERA COMMAND 
CENTER Operation Guide .
3Press [OK] to register the selected destination in 
the destination list.
NOTE: To delete a destination in the list, select the 
destination and press [Delete].
Status 08/08/2009    10:10
Original/Sending
Data Format
Quick Setup
Destination Color/
Image QualityAdvanced
Setup
Destination Detail
ABCD [email protected] Address
Book
Folder Path
Entry E-mail
Addr Entry
No.
 1/100
AAA BBBCCC DDD Auto
FFF GGGHHH IIIJJJ
0004
0003 0005
0001 0002
0006 0007 0008 00090010
1/1
i-FAX
Addr Entry FAX No.
Entry
WSD Scan
Place original.
Ready to send.Destination
TUVW
10.200.188.120
Group1 Group1
EEE
Direct Delete Recall
On Hook ChainDetail/Edit
To:
Status 08/08/2009    10:10
Address Book
Cancel OKGroup
E-mail
Dest.
Search(Name)
Search(No.)
No. Type Name Detail
Folder Detail
Address Book
Sort
Addr Book
0001
0002
0005 0004
0003 ABCD
[email protected]
TUVW [email protected]
Group1
Group2
Group3 Name
Register/Edit
Address Book
1/2
i-FAX
FAX
ABC DEF JKL MNO PQRS TUV WXYZ
GHI 0-9
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							Basic Operation
3-29
3
Destination Search
Destinations registered in the Address Book can be searched.
 Advanced search by type or by initial letter is also available.
The procedures for using the different search modes are explained below.
Search by name
Press [Search(Name)] and enter the required name.
Search by address number
Press [Search(No.)] and enter the address number you wish to search.
Advanced search by initial letter
Press the key for the r equired initial letter.
Advanced search by destination
Press any of [E-mail], [Folder], [FAX], [i-FAX] or [Group]. The destinations registered by that type are displayed.
Status 08/08/2009    10:10
Address Book
Cancel OKGroup
E-mail
Dest.
Search(Name)
Search(No.)
No. Type Name Detail
Folder Detail
Address Book
Sort
Addr Book
0001
0002
0005 0004
0003 ABCD
[email protected]
TUVW [email protected]
Group1
Group2
Group3 Name
Register/Edit
Address Book
1/2
i-FAX
FAX
ABC DEF JKL MNO PQRS TUV WXYZ
GHI 0-9
(1)
(2)
(3)
(4)
Keys  used Search type Subjects searched
1 Search by name Search by registered name.
2 Search by address  number Search by registered address number.
3 Advanced search  by initial letter Advanced search by initial letter of registered name.
4 Advanced search  by destination Advanced search by type of registered destination 
(E-mail, Folder (SMB/FTP), FAX, i-FAX or Group). 
(FAX: Only when the optional fax kit is installed.i-FAX: 
Only when the optional internet fax kit is installed).
You can set this function up so that destination types 
are selected when the address book is displayed. 
For more information, refer to Narrow Down 
Settings on page 8-57
.
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							Basic Operation
3-30
Choosing by One Touch Key
Select the destination using the One Touch Keys.
In the basic screen for sending, press the One Touch 
Keys where the destination is registered.
NOTE: If the One Touch Keys for the desired 
destination is hidden on the touch panel, press [ ] or 
[ ] to scroll and view next or previous One Touch 
Keys.
This procedure assumes that One Touch Keys have 
already been registered.
Refer to  Adding a Destination on One Touch Key on 
page 8-55  for more information on adding One Touch 
keys.
Choosing by Speed Dial
Access the destination by s pecifying the 4-digit (0001 to 
1000) One Touch Key number (speed dial).
In the basic screen for sending, press the  Quick No. 
Search key or [No.] and use th e numeric keys to enter 
the  One Touch  key number in the numeric entry 
screen.
NOTE: if you entered the speed dial in 1 to 3-digit, 
press [OK].
Sending to Different Types of  Destinations (Multi Sending)
You can specify destinations that combine e-mail address es, folders (SMB or FTP) and fax numbers (optional). 
This is referred to as  Multi Sending. This is useful for sending to different  types of destination (e-mail addresses, 
folders, etc.) in a single operation.
No. of broadcast items E-mail : Up to 100 Folders (SMP, FTP) : Total of 10 SMB and FTP
FAX : Up to 500
i-FAX : Up to 100
Also, depending on the settings, you can send and print at the same time.
Procedures are the same as used in specifying the destinat ions of respective types. Continue to enter E-mail 
address or folder path so  that they appear in the destination list. Press the  Start key to launch transmission to 
all destinations at one time.
Status 08/08/2009    10:10
Original/Sending
Data Format
Quick Setup
Destination Color/
Image QualityAdvanced
Setup
Destination Detail
ABCD [email protected] Address
Book
Folder Path
Entry E-mail
Addr Entry
No.
 1/100
AAA BBBCCC DDD Auto
FFF GGGHHH IIIJJJ
0004
0003 0005
0001 0002
0006 0007 0008 00090010
1/1
i-FAX
Addr Entry FAX No.
Entry
WSD Scan
Place original.
Ready to send.Destination
TUVW
10.200.188.120
Group1 Group1
EEE
Direct Delete Recall
On Hook ChainDetail/Edit
To:
Status 08/08/2009    10:10
Original/Sending
Data Format
Quick Setup
Destination Color/
Image QualityAdvanced
Setup
Destination Detail
ABCD [email protected] Address
Book
Folder Path
Entry E-mail
Addr Entry
No.
 1/100
AAA BBBCCC DDD Auto
FFF GGGHHH IIIJJJ
0004
0003 0005
0001 0002
0006 0007 0008 00090010
1/1
i-FAX
Addr Entry FAX No.
Entry
WSD Scan
Place original.
Ready to send.Destination
TUVW
10.200.188.120
Group1 Group1
EEE
Direct Delete Recall
On Hook ChainDetail/Edit
To:
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							Basic Operation
3-31
3
Using Document Box
What is Document Box?
Document Box is an area in the hard disk in which you can save documents for later retrieval or sharing among 
multiple users.
Document Box contains four types of componen t boxes which provide the following functions.
Custom Box...page 6-2
Custom Box is a component box which you can create withi n the Document Box and store data for later retrieval. 
You can create or delete a Custom Box, and manipulate data in various ways as described below:
• Creating a box...page 6-2
• Storing Documents in a Custom Box...page 6-4
• Printing a Document in a Custom Box...page 6-5
• Sending a Document from a Custom Box...page 6-6
• Moving/ Copying /Joining Documents in a Custom Box...page 6-8
• Deleting Documents in a Custom Box...page 6-11
Job Box
Job Box holds temporary or permanent print data for us e with job options including Private Print, Stored Job, 
Quick Copy, Proof and Hold, Repeat copy and Form Overlay which will be discussed later.
Four individual Job Boxes corresponding to these job options are already provided in the Document Box.
These Job Boxes cannot be cr eated or deleted by a user.
NOTE: You can set up the machine so that temporary documents in job boxes are automatically deleted. For 
details, refer to Automatic Delete Setting for Temporary Documents on page 6-17 .
Private Print/Stored  Job Box...page 6-12
In Private Printing, you can specify that a job is not prin ted until you release the job at the operation panel. When 
sending the job from the application software, spec ify a 4-digit access code in the printer driver.
The job is released for printing by entering the access  code on the operation panel, ensuring confidentiality of 
the print job.
The data will be deleted upon completion of print job  or after the main power switch is turned off.
In Hold Job, access codes are not mandatory, but can be se t on the printer driver if printing with PIN security is 
required. In this event,  you need to enter the access code to print the stored jobs. Print data  will be stored in the 
hard disk after printing. This will allow printing of  the same print data repeatedly.
Quick Copy/Proof and Hold Box...page 6-13
Quick Copy feature facilitat es additional prints of a document already printed.
Activating Quick Copy and printing a document using the printer driver allow the print data to be stored in the 
Quick Copy Job Box.
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							Basic Operation
3-32
When additional copies are required, you can reprint the 
required number of copies from the operation panel.
By default, up to 32 documents can be stored.
When power is turned off, a ll stored jobs will be deleted.
NOTE: When you attempt to store documents in excess of the above  maximum, the oldest document data will 
be overwritten by the latest document data.
The Proof and Hold feature produces only a single proof  print of multiple-print job and holds printing of the 
remaining copies.
Printing a multiple-print job in  Proof and Hold using the printer driver allo ws only a single copy to be printed while 
maintaining the document data in the Job Box.
To continue to print the remaining copies, use the operation panel.
You can change the number of copies to print.
Repeat Copy Box...page 6-15
Repeat Copy feature stores the copied original document  data in the Job Box and allows you to print additional 
copies later.
By default, up to 32 documents can be stored.
When power is turned off, the original data will be deleted.
NOTE: Repeat Copy function is not available when  the optional Data Security Kit is installed.
Form for Form Overlay Box...page 6-17
Image Overlay feature copies the original document overlaid with a form or image.
This Job Box is used to store the forms or images for overlaying.
Removable Memory Box
A USB memory inserted into the USB memory slot (A1) of  the machine is also recognizable as a Job Box. This 
allows printing of the PDF da ta stored in the USB memory.
You can print PDF data directly from the USB memory without a PC.
Image files scanned using this machine can also be saved to USB memory in t he PDF, TIFF, JPEG, XPS or 
high compression PDF format (Scan to USB).
Fax Box
Fax Box stores the fax data received. For details, refer to the  Operation Guide supplied with the fax kit.
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							Basic Operation
3-33
3
Basic Operation for Document Box
This section explains basic operations for document boxes, using examples where tasks are carried out with 
custom boxes.
NOTE: In the following explanation, it is assumed that user login administration is enabled. For details on User 
Logon privileges, refer to User Privileges on page 3-38 .
The basic procedure for using docu ment boxes is explained below.
1Press the Document Box  key.
The default document box screen appears.
2Press [Custom Box], [Job Box] or [Removable 
Memory] to select the type of document box you 
want to work with.
In this example, press [Custom Box].
The box list screen appears. 
You can use this screen for tasks such as 
registering and editing boxes. For more information 
on using the box list, refer to  Custom Box List on 
page 3-34 .
NOTE: For more information on registering boxes, 
refer to  Creating a New Cust om Box on page 6-2.
You cannot access bo xes if you forget your password. 
In this event, access the machine using administrator 
privileges and overwrite your box password.
3Select the box containing the document you want 
to work with and press [Open].
The document list screen appears.
You can use this screen for tasks such as printing 
and sending documents. For more information on 
using the document list, refer to  Document List on 
page 3-35 .
NOTE: If a custom box is protected by a password, 
enter the correct password.
Custom Box.
No.Name
OwnerUsed Area
Register/Edit
Box
 1/1
0001 SALES  Anonymous- - - -
Store File Detail Open
Custom Box Job Box Removable Memory
Status
08/08/2009    10:10
FAX BoxSearch(Name)
Search(No.)
Custom Box.
No. Name OwnerUsed Area
Register/Edit
Box 1/1
Store File Detail Open
Custom Box Job Box Removable Memory FAX Box
Status 08/08/2009    10:10
000110%
Box
0002 20%
Box
0003 30%
User
User
User
1
2
3
Box
0001
0002
0003 Search(Name)
Search(No.)
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							Basic Operation
3-34
Custom Box List
The box list shows the registered custom boxes. The custom boxes can be listed by box number or by box name. 
You can manipulate the list in a range of ways, as shown below.
Custom Box.
No. Name OwnerUsed Area
Register/Edit
Box 1/1
Store File Detail Open
Custom Box Job Box Removable Memory FAX Box
Status 08/08/2009    10:10
000110%
Box
0002 20%
Box
0003 30%
User
User
User
1
2
3
Box
0001
0002
0003 Search(Name)
Search(No.)
Listing the boxes by number in ascending/
descending order. Listing the boxes by name in 
alphabetical order.
Registers new boxes and 
checks, modifies or 
deletes box information.
Opens the selected box.
Displays the details for 
the selected box.
Saves the document in the 
selected box.
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							Basic Operation
3-35
3
Document List
The document list is a list of the documents stored in the custom box. Documents can be listed either by name 
or as thumbnails. The list can be used as shown below.
List
Thumbnail
NOTE: You can select multiple documents by pressing the respective document checkboxes. However, note 
that you cannot select multiple documents when you are sending documents.
1/1
0001  0404200710574501  10/10/2008 09:40 21
Box:  
File Name Date and Time Size
MB
Status 08/08/2009    10:10
 0404200710574511
 0404200710574521 10/10/2008 09:50
10/10/2008 10:00 MB
MB
21
21
Print SendJoin Move/Copy Delete Store File Detail
Preview
Close
0002
0003
Search(Name)
Selecting more than one 
document at a time.
Listing the documents by time of update in 
ascending/descending order.
Listing the documents by size in 
ascending/descending order.
Listing the documents by name 
in alphabetical order.
Previews the selected 
document. Highlighting a document to 
display its details with [Detail].
Selecting documents by 
checking checkboxes.
Box:
Detail
 1/1 040420075501
JoinMove/Copy Delete
Close
 040420075502
Send
Print Store File
SALES
Preview
Status 08/08/2009    10:10
Search(Name)
Selecting more than one 
document at a time.
Highlighting a document 
to display its details with 
[Detail].Prints, sends, joins, moves, 
copies or deletes the 
selected documents.
Saves the document in the 
open box.
Selecting documents by 
checking checkboxes.Switches between list display 
and thumbnail display.
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							Basic Operation
3-36
Viewing/Editing Box Details
You can check and modify box information.
Use the procedure below.
1Press [Register/Edit Box] in the box list screen.
2Highlight the box whose details you wish to check 
or edit and press [Detail/Edit].
NOTE: If a custom box is protected by a password, 
enter the correct password.
3Check the box details.
To edit details, press [Change] of the detail you 
wish to edit. Edit the detail as desired and press 
[OK].
4If you have changed the details, press [Register] 
and then press [Yes] in the confirmation screen. 
If you did not change the details, press [No].
5Press [Close]. The display  returns to the default 
Document Box screen.
Document Box/Removable Memory - Register/Edit Box
No. Name Owner Used Area
0001 SALES  Anonymous - - - -
 1/1Add
Detail/Edit Delete Close
Status 08/08/2009    10:10
Search(Name)
Search(No.)
Status 08/08/2009    10:10
Box:
Box No.:
Box Name:
Box Password: Usage Restriction:
Change
Change
Change Change
0001
SALES
********
Auto File Deletion: Change
Cancel Register
Free Space:
Overwrite Setting:
Change
21
  day(s)
30   MB
Permit
  GB
30 Delete after Printed:
Change
Off
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