Kyocera TASKalfa 300i User Manual

							Status / Job Cancel
7-17
7
Configuring the Devices
Detailed information on controlling devices is given below.
Removable Memory (USB Memory)
• The usage and capacity of the external media connected to this machine are displayed.
• Press [Format] to format external media.
• Press [Remove] to safely remove the external media. For details, refer to  Removing the USB Memory in the 
next section.
FAX Port 1 , FAX Port 2
• The information such as sending/receiving and dialing is displayed.
• Press [Line Off] to cancel a fax in sending/receiving. For details, refer to  Canceling FAX Communication on 
page 7-18  in the section afterwards.
• Press [Manual RX] to start a fax. Use this function when you want to talk to the sender before receiving the  fax originals. For details, refer to the Operation Guide  of FAX kit .
• Press [Log] to display th e fax transmission history. For details, refer to the Operation Guide of FAX kit .
Removing the USB Memory
There is a way to remove the USB memory safely. 
Use the procedure below to remove the USB memory.
1Press the  Status/Job Cancel  key.
2Press [Device/Communication] > [Remove] in 
Removable Memory.
3When Device can be removed safely.  is displayed, 
remove the USB memory.
Overwriting...
Scanner
Ready.
Printer
Not connected.
Removable Memory Hard Disk
GoGpGxG9GŠGW
Format Remove
Line Off Manual RX
FAX Port 1
Log
FAX Check New FAX
i-FAX
FAX Port 2
Line Off
08/08/2009    10:10
Status
Printing Jobs Sending Jobs Storing Jobs Device/
Communication Paper/Supplies
Status
Dialing... Receiving... Ready.
Overwriting...
Scanner
Ready.
Printer
Not connected.
Removable Memory Hard Disk
GoGpGxG9GŠGW
Format Remove
Line Off Manual RX
FAX Port 1
Log
FAX Check New FAX
i-FAX
FAX Port 2
Line Off
08/08/2009    10:10
Status
Printing Jobs Sending Jobs Storing Jobs Device/
Communication Paper/Supplies
Status
Dialing... Receiving... Ready.
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							Status / Job Cancel
7-18
Canceling FAX Communication
Cancel fax communication.
Use the procedure below to cancel the fax communication.
1Press the Status/Job Cancel  key.
2Press [Device/Communication] > [Line Off] in  FAX 
Port 1  or FAX Port 2 .
3Press [Yes] in the confirmation screen. The line is 
disconnected, and the fax communication is 
canceled.
Overwriting...
Scanner
Ready.
Printer
Not connected.
Removable Memory Hard Disk
GoGpGxG9GŠGW
Format Remove
Line Off Manual RX
FAX Port 1
Log
FAX Check New FAX
i-FAX
FAX Port 2
Line Off
08/08/2009    10:10
Status
Printing Jobs Sending Jobs Storing Jobs Device/
Communication Paper/Supplies
Status
Dialing... Receiving... Ready.
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							8-1
8 Default Setting (System Menu)
This chapter explains how to configure various settings of the machine using the menus on 
the operation panel.
• Common Settings ...... ............................................................... ..........8-2
• Copy Settings............. ............................................................... ........8-25
• Sending Settings ............... ........................................................ ........8-28
• Document Box Settings ......... ...........................................................8-31
• Printer Settings ............... .......................................................... ........8-33
• Printing Reports/Sending Noti ce .......................................................8-38
• Adjustment/Maintenance ......... .........................................................8-41
• Date/Timer ................................................................................ ........8-46
• Editing Destination (Addr ess Book/Adding One Touch Keys)...........8-51
• Internet Browser Setup ....... ........................................................ ......8-58
• Applications............................................................................... ........8-60
• System Initialization .......... ........................................................ ........8-63
• Restarting the System......... ........................................................ ......8-63
• Network Setup .................. ........................................................ ........8-64
• Secure Protocol ................ ........................................................ ........8-69
• Interface Block Setting ...... ........................................................ ........8-72
• Security Level (Security Level  setting) ..............................................8-73
• Document Guard Setting ....... ...........................................................8-73
• Optional Functions .............. ........................................................ ......8-75
• A
 ccessibility Display (Enl arged Touch Panel Display) ......................8-76
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							Default Setting (System Menu)
8-2
Common Settings
Common settings include;
• Switching the Language for Display [Language] …8-2
• Default Screen …8-2
• Sound …8-3
• Original/Paper Settings …8-4
• Switching Unit of Measurement …8-11
• Error Handling …8-12
• Paper Output …8-13
• Orientation Confirmation …8-14
• Function Defaults …8-14
NOTE: If user login administration is enabled, you can only change the settings by logging in with 
administrator privileges.
Switching the Language for Display [Language] 
Select the language displayed on the touch panel. 
Use the procedure below to select the language.
1Press the System Menu  key.
2Press [Common Settings] and then [Change] of  Language.
3Press the key for the language you want to use.
4Press [OK].
The touch panel language will be changed.
Default Screen
Select the screen appearing right after start-up (default screen). The options are as follows.
The table below lists the available screens.
Item Description
Copy The Copy screen (the screen shown when the  Copy key is pressed) 
appears.
Send The Send screen (the screen shown when the  Send key is pressed) 
appears.
Status The Status/Job Cancel screen (the screen shown when the Status/
Job Cancel key is pressed) appears.
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							Default Setting (System Menu)
8-3
8
Use the procedure below to select the default startup screen.
1Press the System Menu  key.
2Press [Common Settings] and then [Change] of  Default Screen.
3Select the screen to be displayed as the default screen.
NOTE: The application names appear if the applicatio ns are installed and officially licensed on.
4Press [OK].
Sound
Set options for buzzer sound during the machine operations.
The table below lists the buzzer types and their settings and details.Document Box The Document Box screen (the screen shown when the 
Document 
Box  key is pressed) appears.
Program The Program screen (the screen shown when the  Program key is 
pressed) appears.
Application The Application selecting screen (the screen shown when the 
Application  key is pressed) appears.
Accessibility Copy The Accessibility Copy screen (the screen shown when the 
Accessibility Display  key is pressed in the Copy screen) appears.
Accessibility Send The Accessibility Send screen (the screen shown when the 
Accessibility Display  key is pressed in the Send screen) appears.
Application name 
(Maximum 6 applications)
For example, Internet Browser Each application is activated and the initial screen appears.
Item Value Description
Volume 0 (Mute), 1 (Minimum) to 
5 (Maximum) Set the buzzer 
volume level. 
Key Confirmation  Off, On  Emit a sound when the control panel 
and touch panel keys are pressed.
Job Finish Off, On Emit a sound when a print job is 
normally completed.
Ready Off, On Emit a sound when the warm-up is 
completed.
Warning Off, On Emit a sound when errors occur.
Item
Description
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							Default Setting (System Menu)
8-4
Use the procedure below to set the sound options.
1Press the 
System Menu  key.
2Press [Common Settings], [Next] of  Sound and then [Next] of  Buzzer. 
3Press [Change] of  Volume, Key Confirmation, Job Finish, Ready, or Warning. 
4Select the buzzer volume level, or other sound options. 
Original/Paper Settings
Register additional types and si zes of originals and paper. 
Custom Original Size Setup
Set up frequently-used custom original sizes. The custom  size options are displayed on the screen to select 
original size. The dimensions available are as follows.
The table below lists the sizes that can be registered.
Up to four custom original sizes can be added. Use  the procedure below to set a custom original size.
1Press the System Menu  key.
2Press [Common Settings], [Next] of  Original / Paper Settings and then [Next] of Custom Original Size .
3Press [Change] of any one of  Custom 1 to Custom 4 , on which you wish to register the size. 
4Press [On], and then press [+],[–] or numeric keys to enter  X(horizontal) and Y (vertical)  dimensions. 
5Press [OK].
6Move to the copy, send, or document box screen and press the  Reset key.
Adding a Custom Size and Media Type for Paper to Print
Set up a maximum of four frequently-used custom paper  sizes. The custom size options are displayed on the 
screen to select paper set in the multi purpose tray.
The table below lists the sizes that can be registered. Input units Dimensions
Inch models X: 2 to 17 (in 0.01 increments) 
Y: 2 to 11.69 (in 0.01 increments) 
Metric models X: 50 to 432 mm (in 1 mm increments) 
Y: 50 to 297 mm (in 1 mm increments) 
Input units Dimensions
Inch models H: 5.83 to 17 (in 0.01 increments) 
V: 3.86 to 11.69 (in 0.01 increments)
Metric models H: 148 to 432 mm (in 1 mm increments) 
V: 98 to 297 mm (in 1 mm increments)
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							Default Setting (System Menu)
8-5
8
Up to four custom paper sizes can be added.
Select media type for each paper size.
Media type: Plain, Transparency, Rough, Vellum, Labels, Recycled, Preprinted, Bond, Cardstock, Color, 
Prepunched, Letterhead, Thick, Enve lope, High Quality, Custom 1-8
NOTE: Refer to Paper Weight on page 8-7 for Custom 1-8 for media type.
Use the procedure below to select a  custom paper size and media type.
1Press the System Menu  key.
2Press [Common Settings], [Next] of  Original / Paper Settings and then [Next] of Custom Paper Size .
3Press [Change] of any one of  Custom 1 to Custom 4 , on which you want to register the size.
4Press [On], and then press [+],[–] or numeric keys to enter X (horizontal) and Y (vertical) dimensions. 
5Press [Media Type] to  select the type of paper and press [OK] if necessary.
6Press [OK].
7Move to the copy or document box screen and press the  Reset key.
Paper Size and Media Type Setup for Cassettes
Select paper size and media type for Cassette 1, 2 and optional paper feeders (Cassette 3 and 4).
The available paper sizes and media  types are shown in the table below.
Item Description
Paper 
Size Auto Automatically detect
 paper size. Select Metric or Inch  for paper size. 
Standard 
Sizes 1 Available options are as follows:
Inch models: Ledger, Legal, Letter, Letter-R, Statement-R, 8.5×13.5, Oficio II
Metric models: A3, B4, A4, A4-R, B5, B5-R, A5-R, Folio
Standard 
Sizes 2 Select a standard size except that selected in Standard Sizes 1.
Inch models: A3, B4, A4, A4-R, A5-R
, B5, B5-R, Folio, 8K, 16K, 16K-R
Metric models: Ledger, Legal, Letter, Lette r-R, Statement-R, 8.5×13.5, Oficio 
II, 8K, 16K, 16K-R
Media Type Plain (105 g/m
2 or less), Rough, Vellum (64 g/m2 or less), Recycled, 
Preprint**, Bond*, Color,  Prepunched**, Letterhead**, 
Thick (106 g/m
2 and more), High Quality, Custom 1-8*
* To change to a media type other than Plain, refer to  Paper Weight on page 8-7 . When the paper weight 
settings shown below are selected, the media indicated for each setting cannot be selected.
• Custom 1 to 8:
 Heavy3 or Extra Heavy
** To print on preprinted or prepunched paper or on letterhead, refer to  Special Paper Action on page 8-10.
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							Default Setting (System Menu)
8-6
Use the procedure below to select the paper size and media type for each cassette.
1Press the 
System Menu  key.
2Press [Common Settings], [Next] of  Original / Paper Settings, [Next] of Cassette Setting, [Next] of  Cassette 
1  to Cassette 4 , on which you want to register the size, and then [Change] of  Paper Size.
3To detect paper size automati cally, press [Auto] and select Metric or Inch  for Paper Size. 
To select paper size, press [Standard Sizes 1] or [Standard Sizes 2] for Paper Size. 
4Press [OK]. The previous screen reappears.
5Press [Change] of  Media Type to select media type and press [OK]. 
Paper Size and Media Type Setup for Multi Purpose Tray
Select size and media type for multi purpose tray. Se t up frequently-used size and media type before use. 
The available paper sizes and media  types are shown in the table below.
NOTE: To change to a media type other than  Plain, refer to  Paper Weight on page 8-7
Item Description
Paper 
Size Auto  Automatically detect paper size. Select 
Metric or Inch  for paper size.
Standard 
Sizes 1 Available options are as follows:
Inch models: Ledger, Legal, Letter, Letter
-R, Statement-R, 8.5×13.5, Oficio II, 
Executive
Metric models: A3, B4, A4, A4-R,  B5, B5-R, A5-R, B6-R, A6-R, Folio
Standard 
Sizes 2 Select a standard size except that selected in Standard Sizes 1.
Inch models: A3, B4, A4, A4-R, B5, B5-R, 
A5-R, B6-R, A6-R, Folio, 8K, 16K, 16K-R
Metric models: Ledger, Legal, Letter, Lette r-R, Statement-R, 8.5×13.5, Oficio II, 
Executive, 8K, 16K, 16K-R
Others Select special standard  sizes or custom sizes*.
ISO B5, Envelope #10 (Commercial #10), Envelope #9 (Commercial #9), Envelope 
#6 (Commercial #6 3/4), Envelope Monarch,  Envelope DL, Envelope C5, Envelope 
C4, Hagaki, Oufuku Hagaki, Youkei 4, Youkei 2
* Refer to  Adding a Custom Size and Media Type for Paper to Print on page 8-4  for selecting Custom 1- 4 for 
Custom Paper Size.
Size 
Entry  Enter a size not displayed in the standard sizes.
Inch models: 
H: 5.83 to 17 (in 0.01 increments) 
V: 3.86 to 11.69 (in 0.01 increments)
Metric models:
V: 98 to 297 mm (in 1 mm increments) 
H: 148 to 432 mm (in 1 mm increments)
Media Type Plain (105 g/m
2 or less), Transparency, Rough, Vellum (64 g/m2 or less), Labels, 
Recycled, Preprint**, Bond, Cardstock,  Color, Prepunched**, Letterhead**, 
Envelope, Thick (106 g/m
2 and more), High Quality, Custom 1-8**
** Refer to  Paper Weight on page 8-7  for selecting Custom 1- 8 from Media Type. 
To print on preprinted or prepunched paper or on letterhead, refer to  Special Paper Action on page 8-10.
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							Default Setting (System Menu)
8-7
8
Use the procedure below to select the paper size and media type for manual paper feed.
1Press the System Menu  key.
2Press [Common Settings], [Next] of  Original / Paper Settings, [Next] of MP Tray Setting  and then [Change] 
of  Paper Size . 
3To detect paper size automati cally, press [Auto] and select Metric or Inch  for Paper Size.
To select paper size, press [Standard Sizes 1], [Standar d Sizes 2], [Others] or [Size Entry] for Paper Size.
If you select [Size Entry], press [+], [–] to enter  X (horizontal) and Y (vertical)  dimensions.
Press [# Keys] to enter the pape r size using the numeric keys.
4Press [OK]. The previous screen reappears.
5Press [Change] of Media Type to select the media type and press [OK].
Paper Weight
Select weight for each media type. The options for  media type and weight of paper are as follows. 
Paper types and weights Y: Available  N: Not available
Paper Weight Light Normal 1 Normal 2 Normal 3 Heavy 1 Heavy 2 Heavy 3 Extra 
Heavy
Weight (g/m
2), 
Media type
64 g/m2 
or less 60 g/m2 
to 
75 g/m
2
76 g/m2 
to 
90 g/m
2
91 g/m2 
to 
105 g/m
2
106 g/m2 
to 
135  g/m
2
136 g/m2 
to 
170 g/m
2
171 g/m2 
and more Transpar-
encies 
Plain
YY Y (default)Y NNNN
TransparencyNNNNY Y Y Y (default)
RoughYYY
Y (default)YYY*N
VellumY (default)Y Y Y NNNN
LabelsYYYY Y (default)YYY
RecycledYY
Y (default)Y NNNN
PreprintedYYY (default)Y NNNN
BondYYY Y (default)YYY*N
CardstockNNNNY Y (default)YY
ColorYYY (default)Y NNNN
PrepunchedYYY (default)Y NNNN
LetterheadYYY (default)Y NNNN
Thick NNNNY Y (default)Y*Y*
Envelope
NNNNY Y (default)YY
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							Default Setting (System Menu)
8-8
For Custom 1-8, settings for duplex printing and media type name can be changed.
Use the procedure below to set the paper weight.
1Press the 
System Menu  key.
2Press [Common Settings], [Next] of  Original / Paper Settings and then [Next] of Media Type Setting .
3Press [Next] for the media type whose weight you want to change.
4Press [Change] of Paper Weight.
5Select the weight and press [OK].
6Press [Close].
The previous screen reappears.
7To change the duplex printing settings for Custom 1 (-8), press [Next] of  Custom 1(-8) and then [Change] 
of  Duplex . Select [Prohibit] or [Permit] and press [OK].
The previous screen reappears.
8Press [Close].
9To change the name for Custom 1(-8), press [Next] of  Custom 1(-8) and then [Change] of  Name. Enter the 
name and press [OK]. 
NOTE: Refer to the  Character Entry Method on page Appendix-10  for details on entering characters.
High QualityYYY (default)Y NNNN
Custom 1-8YYY (default)YYY Y*Y*
*When
 Heavy 3 or Extra Heavy is selected, the media type cannot be selected for the cassettes.
Item Description
Duplex Prohibit  Duplex  printing not allowed. 
Permit Duplex printing allowed. 
Name Change names for Custom 1-8. Names should be not more  than 15 characters. Selecting media type at multi purpose 
tray, the name after change will be displayed.
Paper Weight Light Normal 1 Normal 2 Normal 3 Heavy 1 Heavy 2 Heavy 3 Extra 
Heavy
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