Kyocera TASKalfa 300i User Manual

							Basic Operation
3-37
3
Previewing Documents/Checking Document Details
You can use this function to preview the documents stored in a document box or display the document details 
for checking. 
Use the procedure below.
1Select (highlight) a document to preview and then 
press [Preview] or [Detail].
2Preview the document or check the document 
details. 
The operations available in the preview screen are 
shown below.
3When you have finished previewing documents or 
checking document details, press [Close].
Close
Preview:
No.
1/6
2007040410574501
Status
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Size :
Resol.
:
:
Color
When you have zoomed in, you can use these keys to move 
the displayed area.
In multiple-page documents, 
you can change pages by 
entering the desired page 
number.
In multiple-page documents, 
you can use these buttons to 
change pages.
Zoom in.
Zoom out.
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							Basic Operation
3-38
User Privileges
When user login administration is enabled, accessibility to the Document Box componen ts will vary depending 
on the given user privilege.
Accessibilities vary depending on  user privilege as follows:
Restricting the Accessibility to a Box
The accessibility to a Custom Bo x differs depending on the level of privileges as follows:
Administrator:  An administrator can  gain access and manipulate all boxes.
User:  A user can gain access and manipulate his/her own boxes and the shared boxes. Access level
Accessibility Administrator User
Operation Creating a box Yes No
Changing box owner Yes No
Deleting a box Others Yes No
Owner Yes Yes
Box information Changing box 
number
Others Yes No
Owner Yes No
Renaming a box Others Yes No Owner Yes Yes
Changing the 
password to a box Others No No
Owner Yes Yes
Overwriting the 
password to a box Others Yes No
Owner Yes No
Adjusting the box 
capacity Others Yes No
Owner Yes No
Changing the owner Others Yes No Owner Yes No
Changing the 
permission Others Yes No
Owner Yes Yes
Changing the 
period of using a 
box Others Yes No
Owner Yes Yes
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							Basic Operation
3-39
3
Password Entry Requirement
When user login administration is enabled, requirement of a password differs depending on the level of 
privileges as follows:
Administrator: The administrator is not required to enter a password to gain access 
to any box.
User:  The user is required to enter a password to gain access to a box  which is protected by a password. The user is not required to enter a 
password to gain access to his/her own boxes.
Creating new Custom Boxes when u ser login administration is enabled
If you create a new Custom Box when user login 
administration is enabled, the screen appears and you 
can change the owner and permission settings. Only 
administrators and machine  administrators can create 
new Custom Boxes.
Changing the owner:  Press [Change] of  Owner and 
select the new owner for the 
box from the displayed list. 
Then press [OK].
Changing the permission:Press [Change] of  Permission and select either 
[Private] or [Shared]. Then 
press [OK].
NOTE: For information on spec ifying other settings, 
refer to Creating a New Cust om Box on page 6-2.
Working With User Privileges When User Login Administration is Enabled When user login administration is enabled, the owner of 
a box with user privileges set can change the following 
box information: the box name, the box password, the 
permission, the auto file deletion and the overwrite 
setting.
NOTE: It is assumed that a custom Document Box has already been created and registered.
For information on creating/registering Document Boxes, refer to  Creating a New Custom Box on page 6-2.
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Register
Change
Box: **
Box No.: Change
Change
Change Change
Change Change
Owner:
Box Name:
Box Password: Permission: Usage Restriction:
Auto File Deletion:
Free Space: 0001 DCBA9876
SALES
********** Private
CancelChange
Overwrite Setting:
Permit21 GB
GB
30 day(s)
30
Delete after Printed:Change
Off
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Box:
Box No.:
Box Name:
Box Password: Usage Restriction:
Change
0001
SALES
 ********
Auto File Deletion: Change
Cancel Register
Owner:
Permission:
Change
DCBA9876
Change
Free Space: Overwrite Setting:
Change
Private
21
  day(s)
30   MB
Permit
  GB
30 Delete after Printed:
Change
Off
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							Basic Operation
3-40
Canceling Jobs
Follow the steps below to cancel any print or send job being executed.
Canceling Jobs
You can also cancel jobs by pressing the Stop key.
Printing jobs
1Press the  Stop key.
Cancelling job  screen appears.
The current print job is temporarily interrupted.
2Select the job you wish to cancel and press 
[Cancel]. And then press [Yes] in the confirmation 
screen.
Sending jobs
1Press the  Stop key.
Job Cancel  appears.
NOTE: Pressing the  Stop key will not temporarily stop 
a job that you have already started sending.
2To cancel printing, select  [Cancel], and then press 
[Yes] in the confirmation screen.
NOTE: 
If  Reserve Next Priority  (refer to page 8-26) is set to 
[Off]  
The Copying screen appears in the touch panel during 
printing.
1Press the  Stop key or [Cancel].
The current print job is cancelled.
Cancel Reserve NextStatus 10/10/2008    10:10
Copying...Copies
Scanner Setting Copies
Printer Setting
Collate
Top Tray
Top Edge Top 100% Scanned Pages
Job No.:   Job Name:   User Name:
000021 Doc10102008101031 -----
2-sided
2-sided Plain
Letter
Letter
22 4
2/
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							Basic Operation
3-41
3
Quick Setup Screen
In the initial screen for copying and sending (the screen which appears immediately after the  Copy or Send  key 
is first pressed after power-on), important and genera lly often used functions are registered from among the 
versatile functions of  this machine. This initial screen is called  Quick Setup Screen. Registration of functions in 
the Quick Setup Screen can be adjusted to suit  your work environment for better efficiency.
Functions Available for Registrati on in the Quick Setup Screen
Default registrations and the functions av ailable for registration are as follows.
Function Default Registration Functions Available for 
Registration
Copying 1: Paper Selection 2: Zoom
3: Density
4: Duplex
5: Combine
6: Staple • Paper Selection
•Zoom
•Density
•Duplex
• Combine
•Staple
• Original Orientation
• Collate/Offset
• Original Image
• Original Size
• Continuous Scan
Sending 1: Zoom 2: Scan Resolution
3: FAX TX Resolution
4: Density
5: 2-sided/Book Original
6: File Format •Zoom
• Scan Resolution
• FAX TX Resolution
•Density
• 2-sided/Book Original
• File Format
• Original Size
• Sending Size
• Original Orientation
• Original Image
• Color Selection
• Continuous Scan
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							Basic Operation
3-42
Changing Registration
The following procedure is one example for replacing 
the registration of Density with Original Image in the 
Quick Setup Screen for copying.
1Press the  System Menu  key.
2Press [Copy], [Next] of  Quick Setup Registration , 
and then [Change] of  Original Image.
Document 
Box
Document 
Storage 1: Color Selection
2: Resolution
3: Density
4: 2-sided/Book Original
5: Original Orientation
6: Original Image • Color Selection
• Resolution
•Density
• 2-sided/Book Original
• Original Orientation
• Original Image
• Original Size
•Zoom
• Continuous Scan
• Storing Size
Sending 
From Box 1: File Format
2: Delete after Transmitted
3: FAX TX Resolution
4: Sending Size • File Format
• Delete after Transmitted
• FAX TX Resolution
• Sending Size
Printing
From Box 1: Paper Selection
2: Delete after Printed
3: Collate/Offset
4: Duplex
5: Staple
6: Combine • Paper Selection
• Delete after Printed
• Collate/Offset
•Duplex
•Staple
• Combine
Function Default Registration
Functions Available for 
Registration
Place original.Copy Image
Preview
Ready to copy.Copies
Color/
Image Quality
Org./Paper/
Finishing
Quick Setup Layout/Edit Advanced
Setup
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Shortcut 1
Shortcut 4 Shortcut 3 Shortcut 2
Shortcut 6 Shortcut 5
Original
Zoom
Paper 100%
---
:
:
: ---
Staple
Off
2 in 1
Combine
2-sided
>>2-sided
Duplex Normal 0
Density
Paper
Selection
Auto
Zoom
100%
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							Basic Operation
3-43
3
3Press [Key 3] here as the key to set replacement 
location.
4Press [OK]. A confirmation screen appears. Press 
[Yes]. The Original Image Quality function will be 
newly registered.
Key 1
Cancel OK
Off
Key 2 Key 3
Key 4 Key 5 Key 6
Copy - Original Image
Register Original Image function on the Quick Setup screen.
Status 08/08/2009    10:10
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							Basic Operation
3-44
Program (Copying and Sending)
By registering sets of frequently used functions as a single program, you can simply press the program number 
as needed to recall those functions.  You can also name the programs for easy identification when recalling.
NOTE: Sending operation can be registered in the program as well. Up to 50 functions combining copying and 
sending can be registered in the program.
If user login administration is enabled, you can only register functions by logging in with administrator privileges.
Registering Programs
Use the procedure below to register a program.
The following procedure is an example of registering the copying function.
1Press the  Program key while the copy mode is 
accessed.
2Press [Register] and press a number (01 to 50) for 
the program number.
If entering Program screen from the Copy screen or 
Send screen, go to step 4.
NOTE: If you select a program number already 
registered, the currently r egistered functions can be 
replaced with a new set of functions.
3Check that [Copy] is selected, and press [Next].
4Enter the new program name and press [Register] 
to register the program.
Recalling Programs
Use the procedure below to recall a registered program.
1Press the Program key.
2Press [Recall] and press the key corresponding to 
the program number (01 to 50) to recall. Press the  
Quick No. Search  key or [No.] to enter the 
program number dire ctly for recalling.
NOTE: If the program cannot be recalled, the 
Document Box or the form overlay specified in the 
program might have been deleted. Check the 
Document Box.
Program recalling.
01
02 No.
Recall Register Edit
  FAX 1
  FAX 2
03
04
05
07
08
09
10 06
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Status
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							Basic Operation
3-45
3
3Place the originals and press the Start key. 
Copying is performed according to the registered 
program.
Editing and Deleting Programs
You can change program number and program name, or delete program.
Use the procedure below to edit or delete a program.
1Press the  Program key.
2Press [Edit] and press the key(s) corresponding to 
the program number (01 to 50) to change or delete.
3To edit a program, use the procedure for registering 
a program and press [Change]. Then change the 
program number and program name and press 
[Register]. Choose [Yes] in  the confirmation screen 
to change the program.
To delete the program, press [Delete this Program]. 
Choose [Yes] in the confirmation screen to finally 
delete the program.
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							Basic Operation
3-46
Registering Shortcuts (Copy, Send, and Document Box Settings)
Add shortcuts in the Quick Setup screen for easy access to the frequently used functions. A function name linked 
to a registered shortcut can be changed as necessary. Yo u can register up to 6 shortcuts for copying functions, 
sending functions, and functions set for document box.
Adding Shortcuts
Shortcut registration is performed in the setup screen  of each function. Shortcuts can be registered for all 
functions in which [Add Shortcut] appears on the screen.
Use the procedure below to register a shortcut.
1After making the desired settings in the setup 
screen of each function, press [Add Shortcut].
2Press the keys corresponding to the shortcut 
number (01 to 06) to register.
NOTE: If you select a shortcut number already 
registered, the currently registered shortcut can be 
replaced with a new one.
3Enter the shortcut name and press [Register] to 
add the shortcut.
Editing and Deleting Shortcuts
Follow the steps as below to change shortcut number/name or delete shortcut.
1In the setup screen of each function, press [Add 
Shortcut] in the bottom of the screen.
2Press [Edit] and press the keys corresponding to 
the shortcut number (01 to 06) to change or delete.
3To edit a shortcut, press [Change] to change the 
shortcut button number and name and press [OK] 
and then [Register].  Choose [Yes] in the 
confirmation screen to change the shortcut.
To delete the shortcut, press [Delete this Shortcut]. 
Choose [Yes] in the confirmation screen to delete 
the shortcut.
Status 08/08/2009    10:10
Ready to copy.Copies
Cancel OK
Memo Page
Add Shortcut Off
Layout B
Original
Orientation
Layout A
Border Line
Top
R to L
Top
R to B
Top
L to B Top
L to R
Layout
Preview
:
:
:
Original
Zoom
Paper ---
--- 100%
Place original.
None
Top Edge Top
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