Panasonic Kx-tvs75, Kx-tvs100, Kx-tvs200 Voice Processing System Installation Manual

							B6 SYSTEM ADMINISTRATION - SYSTEM PARAMETER SETTINGS
SYSTEM ADMINISTRATION
221
B6 SYSTEM ADMINISTRATION - SYSTEM 
PARAMETER SETTINGS
B6.1 System Group Assignment
System Group Assignment - Mailbox Group
This parameter allows a Subscriber to send a message simultaneously to several mailboxes. 
These mailboxes may be assembled into a list called a System Group Distribution List. The 
VPS is able to maintain up to 20 System Group Distribution Lists. Each System Group 
Distribution list can have up to 20 destination mailbox numbers. Mailboxes can be added or 
deleted from these lists and reviewed as needed.
Mailbox Group - Enter
To access the proper menu for System Group Assignment, follow the menu path as 
shown:
System Administration Top Menu - 1 - 5 - 1
To access the proper menu for Mailbox Group, follow the menu path as shown:
System Administration Top Menu - 1 - 5 - 1 - 1 - 1
To access the proper menu for Mailbox Group — Enter, follow the menu path as 
shown:
System Administration Top Menu - 1 - 5 - 1 - 1 - 1 - Group List No.
Ta b l e  5 5  
Parameter Value Range
(Default)Description/Function
Mailbox Group
List No.2-5 digits
(None)Specifies any vacant mailbox number. The Subscriber 
can specify that the VPS transfer or deliver messages to 
all members of a group by simply specifying the System 
Group Distribution List No.
Group Name Up to 16
alphanumeric
characters
(None)Allows a group name to be specified. If a group name is 
not required, press (RETURN), and specify the mailbox 
numbers. 
						

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Mailbox Group - Delete
Permits specified mailboxes to be deleted from the list.
Mailbox Group Listing
Displays all System Group Distribution List numbers.
System Group Assignment - Extension Group
Several extensions can be assembled into a single list. The VPS is able to maintain up to 20 
Extension Group Lists. Each list can support up to 20 extensions. Extensions can be added, 
deleted, and reviewed. Members within a list are able to share the same mailbox and be notified 
by the message waiting notification lamp (if authorized) when a message is present.
Extension Group - Enter
Member
1-202-5 digits
(None)Specifies mailbox numbers belonging to this group.
To access the proper menu for Mailbox Group - Delete, follow the menu path as 
shown:
System Administration Top Menu - 1 - 5 - 1 - 1 - 2 - Group List No.
To access the proper menu for Mailbox Group Listing, follow the menu path as 
shown: 
System Administration Top Menu - 1 - 5 - 1 - 1 - 3
To access the proper menu for Extension Group - Enter, follow the menu path as 
shown:
System Administration Top Menu - 1 - 5 - 1 - 2 - 1 - Group List No.Table 55 
Parameter Value Range
(Default)Description/Function 
						

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Extension Group - Delete
Permits specified extensions to be deleted from the list.
Extension Group - Listing
This parameter displays all Extension Group List numbers.
B6.2 Day Service
Day Service is a timer function that selects the desired call handling method based upon time 
of day. Port Assignment and Operator Parameters can be programmed for day and night mode.Ta b l e  5 6  
Parameter Value Range
(Default)Description/Function
Extension
Group List
No.2-5 digits
(None)Specifies any vacant extension number.
Note: The Extension Group List number. can be 
assigned as The Extension of the Owner of a mailbox. 
This permits all group members to share the 
information in the mailbox. When selected, group 
members are not able to have another mailbox.
Group Name Up to 16
alphanumeric
characters
(None)For reference purposes.
Member
1-202-5 digits Specifies the extension number belonging to the group.
Note: Members are not able to own a mailbox if the 
group owns its own mailbox.
To access the proper menu for Extension Group - Delete, follow the menu path as 
shown:
System Administration Top Menu - 1 - 5 - 1 - 2 - 2 - Group List No.
To access the proper menu for Extension Group List Numbers, follow the menu path 
as shown:
System Administration Top Menu - 1 - 5 - 1 - 2 - 3
To access the proper menu for Day Service, follow the menu path as shown:
System Administration Top Menu - 1 - 5 - 2 
						

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B6.3 Holiday Setting
A special service mode can be programmed for up to 20 holidays. The VPS provides the 
specified service according to the Day Service setting of the holiday. When a day is set as a 
holiday, the starting and ending times specified in the Day Service is ignored.
To provide a special message to callers on a holiday (for example, 
Today is New Year Day and 
our office is closed. If you wish to record a message, please press 1 now.), you can create a 
Custom Service menu. Use this setting to direct calls to this Custom Service on Jan. 1st. Use 
foreign languages where appropriate.
Holiday Setting - Enter
Ta b l e  5 7  
Parameter Value Range
(Default)Description/Function
Mon
(Start/End)
Sun
(Start/End)1-12: hour
00-59: Minute
AM/PM: a.m./p.m.
D: Day Mode
N: Night Mode
MON-SUN
(9:00 AM - 5:00 
PM)Specifies the Start and End times of the Day Service.
Day Mode: 24 h Day mode
Night Mode: 24 h Night mode
To access the proper menu for Holiday Setting, follow the menu path as shown:
System Administration Top Menu - 1 - 5 - 3
To access the proper menu for Holiday Setting - Enter, follow the menu path as 
shown:
System Administration Top Menu - 1 - 5 - 3 - 1 - Holiday No. (1-20)
Table 58 
Parameter Value Range
(Default)Description/Function
Name of
HolidayUp to 16 characters
(None)For reference.
Date MM: Month
DD: Day
(None)Specifies the date of the holiday. 
						

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Holiday Setting - Delete
Cancels the Holiday Service Setting by specifying a holiday number (1-20).
Holiday Setting - Listing
Used to display all of the specified holiday names and dates. Retain Holiday 1. Yes
2. No
(No)Used to store the Holiday Service setting for future use. If 
set to Yes, the same setting will be activated 
automatically on the same day every year. If set to No, 
the setting will be canceled automatically after the holiday 
is over.
Service 1. Voice Mail
2. Auto. Attn.
3. Interview
4. Custom
(Auto. Attn.)Specifies one of 4 incoming call services for the holiday.
Note: When Interview Service is specified, one of 
Subscribers mailbox numbers should also be specified. 
When the Custom Service is specified, one of Custom 
Service numbers (1-100) should also be specified.
Company
Greeting
Number1-32
(None)Specifies a company greeting number (1-32) as a holiday 
greeting.
Port Affected Port No.
(1, 2, 3, 4)Specifies the port number on which the Holiday Service 
setting is activated. At least 1 port must be specified. The 
unspecified port(s) provide(s) the usual incoming call 
service.
Note: The value range depends upon the model. TVS75: 
1-2, TVS100: 1-4, TVS200: 1-12
To access the proper menu for Holiday Setting - Delete, follow the menu path as 
shown:
System Administration Top Menu - 1 - 5 - 3 - 2 
To access the proper menu for Holiday Setting - Listing, follow the menu path as 
shown:
System Administration Top Menu - 1 - 5 - 3 - 3Ta b l e  5 8  
Parameter Value Range
(Default)Description/Function 
						

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B6.4 Daylight Saving Time (DST)
Used to adjust the internal clock of the VPS to the starting and ending date of daylight saving 
time.
B6.5 Prompt Setting
This setting is required when Multilingual Service is enabled.To access the proper menu for Daylight Saving Time, follow the menu path as shown:
System Administration Top Menu - 1 - 5 - 4
Table 59 
Parameter Value Range
(Default)Description/Function
Start Date/ End
DateMM: Month
DD: Day
(None)Specifies the starting and ending dates of daylight saving 
time. The VPS advances 1 h on the starting date of 
daylight saving time, and restores the time on the ending 
date. Both the starting date and the ending date must be 
set. The same date cannot be used for both settings.
Note: The VPS changes the internal clock at 2:00 AM on 
Start Date / End Date
To access the proper menu for Prompt Setting, follow the menu path as shown:
System Administration Top Menu - 1 - 5 - 5 
						

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B6.6 Other Parameters
Other Parameters - Extension Numbering Plan
Used to specify the extension numbers of the PBX so that the VPS is able to recognize the 
dialed extension as valid. This setting promotes the prompt call handling of the Automated 
Attendant Service. This setting is recommended to better integrate the PBX into the system. Ta b l e  6 0  
Parameter Value Range
(Default)Description/Function
System Prompt
Selection
Number1-9
(None)Assigns a selection number (1-9) to each prompt. Callers 
use the numbers to select the desired language for their 
message prompts. This setting is required when either one 
or both of the following parameters are set to Selective.
Port Assignment - Incoming Call Service Prompt 
Authorization of External Message Delivery - Prompt 
Mode
Example:
For service in English, press (7).
For service in Spanish, press (8).
For service in Chinese, press (9).
The Message manager is able to record this message.
Note: The Prompt Selection Number and the first digit of 
the mailbox number should be different from each other. User 1 Prompt
Selection
Number
User 2 Prompt
Selection
Number
Position of
AM/PM in
Tim e Stam p1. Before
2. After
3. None
(After)This parameter setting is functional only when User 1 or 
User 2 Prompts are in use.
This parameter specifies the following:
1.  Before - the VPS announces 
AM/PM before the time 
(
e.g., P.M. 3:42).
2. After - The VPS announces 
AM/PM after the time 
(
e.g., 
3:42 P.M.)
3. None - the VPS announces the time in a 24-h format 
without 
AM/PM (
e.g., 15:42)
Note: When System Prompts are in use the parameter 
is set to After.
To access the proper menu for Other Parameters, follow the menu path as shown:
System Administration Top Menu - 1 - 5 - 6 
						

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To access the proper menu for Extension Numbering Plan, follow the menu path as 
shown:
System Administration Top Menu - 1 - 5 - 6 - 1
Table 61 
Parameter Value Range
(Default)Description/Function
Numbering 
Plan
1-162-5 digits 
consisting
of 0-9, X
(None)Specifies the first 1 or 2 digits of the PBX extension numbers. 
Up to 16 entries can be added to the list. Each entry can contain 
2-5 digits of numeric characters, 0-9, and X which matches 
any digit. Extension numbers cannot begin with 0.
Examples:
a) If valid PBX extension numbers are to be specified 101 
through 164 and 201 through 264, specify the numbers as 
follows:
1XX: Indicates any 3-digit extension number starting 
with 1.
2XX: Indicates any 3-digit extension number starting 
with 2.
b) If valid PBX extension numbers are to be specified 400 
through 450 and 3300 through 3399, specify the numbers 
as follows:
4XX: Indicates any 3-digit extension number starting 
with 4.
33XX: Indicates any 4-digit extension starting with 33.
Note: Auto Configuration will set this parameter automatically.
The Automated Attendant will dial any 2-5 digit PBX 
extension number (except numbers beginning with 0) 
whether valid or not. If the dialed number is included in the 
numbering plan, the Automated Attendant will immediately 
send it to the PBX without waiting for further input. If not 
included in the plan, the Automated Attendant will wait until 
the dialed number is recognized as an extension number, the 
internal inter-digit timer expires, or the caller dials 5 digits.
If the number for an outgoing call is not found on the 
Numbering Plan, the VPS will consider it an outside number. 
The VPS will then attempt to dial it using the Outgoing Call 
Setup Sequence. 
						

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Other Parameters - Dialing Parameters
To select Dialing Parameters, follow the menu path as shown:
System Administration Top Menu - 1 - 5 - 6 - 2
Ta b l e  6 2  
Parameter Value Range
(Default)Description/Function
Number of 
Digit
to Access
Outside Line0-8 digits
(1)Specifies the number of digits necessary to access an 
outside line.
Example:
If the PBX requires callers to dial 9 to access an outside 
line, this parameter should be set as 1. This enables the 
system to recognize that an outgoing call setup sequence 
is completed once the initial 9 has been dialed (9-123-
4567). The full sequence is therefore: 9 - (outgoing call 
setup sequence) - 123- 4567.
The VPS can discriminate between local and long 
distance calls and can report outgoing calls and calling 
times for billing purposes on periodic port usage reports.
Call Transfer
No-Answer
Tim e10-60 sec
(20)Specifies the amount of time that the VPS must wait 
before retrieving the transferred call when there is no 
answer at the destination extension.
Outgoing Call
No-Answer
Tim e10-90 sec
(30)Specifies the amount of time that the VPS must wait 
before concluding that there is no answer at the outside 
number called.
Pause Time 1-9 sec
(2)Specifies the pause time between dialed digits. 
						

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Other Parameters - Message Waiting Notification
The following parameters are used to control the handling of message notification calls.  Outgoing Call
Setup 
SequenceUp to 12 digits con-
sisting of 0-9, , #, 
F, R, S, T, W
(T)Specifies the sequence of codes used by the VPS when 
calling an outside line. Up to 12 digits can be set. The 
default value is T. T indicates that the system will dial 
the outside phone number only after detecting a dial tone.
Example:
9W = (9) - 1-s wait - dial outside phone number. 
9 is the CO line access number.
F: Hook Flash
R: Ring Back Tone Detection
S: Silence Detection
T: Dial Tone Detection
W: Wait for 1 s
1-9, 0, , # : Dial Codes
To select the Message Waiting Parameter, follow the menu path as shown:
System Administration Top Menu - 1 - 5 - 6 - 3
Ta b l e  6 3  
Parameter Value Range
(Default)Description/Function
Outgoing Call 
PortsPort No.
(1, 2, 3, 4)Specifies the port numbers used for the Message Waiting 
Notification Device feature. The VPS makes outgoing 
calls using the port specified in this field. At least 1 port 
must be specified.
Note: The value range depends upon the VPS model. 
TVS75: 1-2, TVS100: 1-4, TVS200: 1-12Table 62 
Parameter Value Range
(Default)Description/Function