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Toshiba Strata Dk14, Dk40i, Dk424 Installation And Maintenance Manual
Toshiba Strata Dk14, Dk40i, Dk424 Installation And Maintenance Manual
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Hospitality Management Information System (HMIS) Setup Utility Strata DK I&M 5/9915-55 Invoice Statement Format Using the Invoice Statement Format screen (see Figure 15-21), you can set up the billing statement given the guest upon check out in one of three different formats — standard, default and customized. (See Table 15-10 on Page 15-56 for screen field descriptions.) Figure 15-21 Invoice Statement Format Screen 2993 Placement of Statement Items Overall Form Requirements Placement of Statement Calculations Exclude item from Statement
Hospitality Management Information System (HMIS) Setup Utility 15-56Strata DK I&M 5/99 Standard Statement When HMIS is installed, the Invoice Statement Format screen fields (see Figure 15-21 on Page 15-55) default to “0.” Without making any changes to the screen, the HMIS produces a billing statement (see Figure 15-22) that covers all the basic hotel/motel charges and information: hotel name, address, date, guest name, billed services, room rates, credits and payments, etc. This form is perfect for businesses that do not have preprinted stationery or forms. Table 15-10 Statement Screen Fields FieldDescription Hotel Name...Room RateThe first 16 fields on the left-hand side of the screen are standard items that can appear on the billing statement. Enter the row and column number for each item or check Off to eliminate the item from printing on the statement. Maximum Number of ColumnsThe maximum number of columns is 96. Lines Per PageThe maximum number of lines is 66. Number of CopiesThe number of statement copies that print each time. Font SizeThe size of the statement’s print. Select 8, 9, 10, 11, or 12 from the pull-down menu. Left Column for BodyDetermines the left margin for the statement. Starting Row for Body on PageDetermines the top margin for the statement. Ending Row for Body on PageDetermines the bottom margin for the statement. Phone Charges Sub-Total ColumnColumn location for phone charges sub-total. Billed Services Sub-Total ColumnColumn location for billed services sub-total. Pre-Tax Charges ColumnColumn location for pre-tax charges total. Credits And Payments ColumnColumn location for credits/payments total. Local and State Taxes ColumnColumn location for local and state taxes total. Total ChargesColumn location for billing statement total. Net Statement Balance ColumnColumn location for net statement balance. Separate Pages for Phone Calls and ServicesIf selected, the phone calls and services are printed on separate pages. Add Test Pattern on Current SessionIf this field is selected, the billing statement is printed with a vertical and horizontal test pattern. Click the field to turn off the selection. If you do not manually turn off this option, it remains on until you have logged off the HMIS program.
Hospitality Management Information System (HMIS) Setup Utility Strata DK I&M 5/9915-57 Figure 15-22 Standard Statement TSD SUITES 9740 IRVINE BLVD. IRVINE, CA 92713 PHONE: (714) 555-3700 FAX: (714) 555-6798 TUESDAY, JANUARY 21, 1998 3:40:44 PM CUSTOMER ROOM NO. 107 EXTENSION NO: 107 HOWARD FELDMAN REF: XYZ COMPANY, INC. 714-587-3701 30 MAIN STREET ANYWHERE, CA 92714 USA 714-888-8979 CONFIRMATION NO: 778AGW124251 CREDIT CARD NO: 0123456789 10/98 BASE RATE DESCRIPTION PER NIGHT # NIGHTS DAILY120.00 2 TOTAL BASE ROOMCHARGE: 240.00 DATE(S):10/21/97 - 10/23/97 PHONE BILLING:(NONE) BILLED SERVICES: MOVIES 10/21/97 15:35 RENTAL 5.00 ROOM SERVICE 10/21/97 15:35 BREAKFAST 20.00 ROOM SERVICES 10/21/97 15:35 DINNER 30.00 TOTAL SERVICES: 55.00 PRE-TAX CHARGES:295.00 LOCAL AND STATE TAXES: 14.75 TOTAL CHARGES:309.75 CREDITS AND PAYMENTS: 309.75 **** PRIOR PAYMENT CREDIT ACTIVITY **** 10/21/97 15:40 CR HF PAYMENT 120.00 10/23/97 11:15 CR HF PAYMENT 189.75 NET STATEMENT BALANCE: $0.00
Hospitality Management Information System (HMIS) Setup Utility 15-58Strata DK I&M 5/99 Default Statement The Default Statement (see Figure 15-23) also includes all the standard items (e.g., guest name, room number, etc.), works from a set of preprogrammed defaults (shown below), and works with a common billing format. Figure 15-23 shows the Invoice Statement Format screen with the defaults loaded. Figure 15-23 Invoice Statement Format Screen with Standard Defaults ä To change the invoice statement format to the defaults 1. From the Invoice Statement Format screen, click Load Defaults.HMIS automatically enters the preset defaults that produces the default statement (see Figure 15-23 on Page 15-59). This pop-up box displays: 2. Click Yes. 3. Click Save. 3015 Overall Form Requirements Placement of Statement CalculationsPlacement of Statement Items 2994
Hospitality Management Information System (HMIS) Setup Utility Strata DK I&M 5/9915-59 Figure 15-24 Default Statement with Test Pattern Test Pattern 3016
Hospitality Management Information System (HMIS) Setup Utility 15-60Strata DK I&M 5/99 Customized Statement The Default Statement can be used as a starting point for customizing the billing statement to suit any preprinted forms or stationery. Simply click Add Test Pattern on Current Session at the bottom of the Invoice Statement Format screen (see Figure 15-23) and print a sample bill (see Figure 15-23). The test pattern appears both vertically and horizontally on the printout and gives you the locations for the rows and columns. ä To customize a statement 1. From the Invoice Statement Format screen, click Load Defaults.HMIS automatically enters the preset defaults that produces the default statement (see Figure 15-23). This pop-up box displays: 2. Click Yes. 3. Enter the numbers required for the first seven fields on the right hand side of the screen. (See “Statement Screen Fields” on Page 15-56 for field descriptions.)The fields are: Maximum Number of Columns, Lines Per Page, Number of Copies, Font Size, Left Column for Body, Starting Row for Body on Page, and Ending Row for Body on Page. These seven fields determine the overall requirements for the statement. 4. Click Add Test Pattern on Current Session.The test pattern consists of numbers designating the locations of the rows and columns on the page. 5. Click Save. 6. Return to the Main screen and print a sample billing statement. 7. Click Setup, then Statement.The Invoice Statement Format screen displays. 2994
Hospitality Management Information System (HMIS) Setup Utility Strata DK I&M 5/9915-61 8. With the sample statement as a reference, enter a row and column for the items on the left-hand side of the screenItems consist of Hotel Name, Hotel Address, Arrival Date, Room Rate, etc. NoteIf you did not check the Print Credit Card Number on Statement field on the Settings screen, the Credit Card Number field on this screen is not active. ...or click Off to stop the item from printing on the statement.Be sure to turn off any items (e.g., hotel name/address, etc.) that are on the preprinted stationery/form. 9. Enter the column locations for the remaining fields on the screen.HMIS automatically produces subtotals and totals of charges that appear on each statement (e.g., phone charges, pre-tax charges, credits and payments total, etc.). The entries in these fields place the credits/charges in the desired locations. 10. (Optional) If a separate page is required for phone calls and services, click Separate Pages for Phone Calls and Services. 11. Click Save. 12. Return to the Main screen and print a test billing statement. 13. With the sample statement as a reference, adjust any entries. 14. Repeat Substeps 12~13 until the statement matches the required pre-printed stationery/form. 15. When finished, click Add Test Pattern on Current Session.
Hospitality Management Information System (HMIS) Setup Utility 15-62Strata DK I&M 5/99 Template Captions To further customize the billing statement, up to 14 captions can be entered into a Define Template Captions screen (see Figure 15-25) and added to the printout. The captions can be used to print any special note required on the statement. For example, an 800 number can be printed at the bottom of each page. Captions print in all caps on the statement and appear on each page. Figure 15-25 Define Template Captions Screen ä To add special captions (notes) to the billing statement 1. From the Invoice Statement Format screen, click Caption Setup.The Define Template Captions screen (see Figure 15-25) displays. 2. Enter the caption in the field (up to 30 characters). 3. Enter Row and Column location desired.Maximum row number appears in the Lines Per Page field on the Invoice Statement Format screen and maximum column number appears in the Maximum Number of Columns field on same screen. 4. Repeat Steps 2 and 3 for each caption. 5. Click OK. The Invoice Statement Format screen displays. 6. Click Save. 2995
Hospitality Management Information System (HMIS) Maintenance Strata DK I&M 5/9915-63 Maintenance The maintenance procedures provided in this section are: ©Reinstall software ©Shut down HMIS SMDR and/or TTY servers ©Restart HMIS SMDR and/or TTY servers NoteAll HMIS software comes pre-installed from the factory in the turnkey system. This procedure is included to assist you in reinstalling or upgrading software, when necessary. Before You Begin Reinstall/Upgrade Software 1. Run ScanDisk to verify there are no errors on the HMIS hard drive. 2. If you are performing an upgrade, backup of the HMIS databases.Backups can be performed using the Windows backup function. 3. Close all applications before attempting HMIS software installation. 1. Click Start, then Run. 2. Insert the CD-ROM Disk into the . = CD ROM drive letter on the PC. 2765
Hospitality Management Information System (HMIS) Maintenance 15-64Strata DK I&M 5/99 3. Type: :\hmis\se tup.exe Click OK.A pop-up box reads “Copying initialization files...”. When complete, HMIS Setup Welcome screen displays: 4. Click OK. The main HMIS Setup screen displays: 5. Click the installation button.The HMIS setup begins. When it finishes, a status screen displays for a few seconds: Finally, a message displays on the screen stating that the installation is complete: 6. Click OK. 7. Restart HMIS server/ workstation PC. 2766 2767 2768 2769