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Toshiba Strata Dk14, Dk40i, Dk424 Installation And Maintenance Manual

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    							Hospitality Management Information System (HMIS)
Installation
Strata DK I&M    5/9915-35
3. Select Share As and 
Full under Access 
Type.
4. Click OK.
5. In My Computer 
dialog box, right-click 
D: (CD-ROM drive).
6. Select Share As and 
Full under Access 
Type.
7. Close the My 
Computer dialog box 
Workstation network 
setup.
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    							Hospitality Management Information System (HMIS)
Installation
15-36Strata DK I&M    5/99
Step 16: Set up the Workstation
The following section has instructions to set up Windows peer-to-peer networking. For additional 
information on any of these procedures, see Microsoft Windows Help/Network.
1. Double-click My 
Computer, Control 
Panel, and Network.The Configuration Tab should be selected.
2. Verify if Client for 
Microsoft Networks, 
TCP/IP, and NetBEUI 
are installed. If these components are not installed proceed to Step 3, otherwise 
go to Step 12.
3. Click Add.
4. Highlight Service and 
Microsoft.
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    							Hospitality Management Information System (HMIS)
Installation
Strata DK I&M    5/9915-37
5. Click OK.
6. Click Add.
7. Highlight Protocol 
and click Add.
8. Highlight Microsoft 
and TCP/IP, then 
click OK.
9. Click Add.
10. Click Protocol and 
click Add.
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    							Hospitality Management Information System (HMIS)
Installation
15-38Strata DK I&M    5/99
äTo set up a workgroup11. Highlight Microsoft 
and NetBEUI, then 
click OK.
12. Click File and Print 
Sharing.
13. Ensure the boxes 
shown at right are 
checked.
14. Click OK.
1. Open Identification.
2. Enter this computer 
name: HMISWRK01.
Notes
lMake sure you enter a zero.
lIf you have two or more workstations, name each workstation 
HMISWRK02, HMISWRK03, etc.
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    							Hospitality Management Information System (HMIS)
Installation
Strata DK I&M    5/9915-39
ä
To activate sharing
Step 17: Installing the Workstation Software
NoteIf you purchased the turnkey system, all of the software comes pre-installed from the 
factory. This procedure is provided to assist you in reinstalling or upgrading the turnkey 
software, when necessary, or installing the software package.
Important!
©Run ScanDisk to verify that no errors exist on the HMIS hard drive.
©Backup the HMIS databases using the Windows backup function.
©Close all applications on the PC before attempting HMIS software installation. 3. Enter this workgroup: 
HMIS
4. Enter this description: 
HMIS 
WORKSTATION
5. Open Access Control. The share level access control should be selected.
6. Click OK.
7. Click OK to restart 
the computer.
8. Remove the floppy 
disk from drive A.
9. If the log in dialog 
box appears, enter 
HMISWRK01 for the 
user name and leave 
the password blank.
10. Click OK to log in.
1. Double-click My 
Computer.
2. Right-click C:.
3. Select Sharing from 
the pop-up menu box.
4. Select Share As.
5. Choose Full, then 
click OK.
6. Close the My 
Computer dialog box.
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    							Hospitality Management Information System (HMIS)
Installation
15-40Strata DK I&M    5/99
ä
To install, reinstall, or upgrade the software
1. Click Start, then 
Run.33
 
2. Insert the CD-ROM 
Disk into the . = CD ROM drive letter on the PC.
3. Type:
:\hmis\
setup.exe
 
Click OK.A pop-up box reads “Copying initialization files...”. When 
complete, HMIS Setup Welcome screen displays:
4. Click OK.  The main HMIS Setup screen displays:
5. Click the installation 
button.The HMIS setup begins.When it finishes, this displays for a few 
seconds:
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    							Hospitality Management Information System (HMIS)
Installation
Strata DK I&M    5/9915-41
Step 18: Map the HMIS Workstation to the Server
After the HMIS software is installed on the workstation and the HMIS directory is deleted, you 
have to access the HMIS software application using the network.This displays:
6. Click OK.
7. Open Windows 
Explorer.
8. Double-click Program 
Files.
9. Click or highlight the 
HMIS directory.
10. Delete the HMIS 
directory.
11. Restart the HMIS 
workstation.
Important!The HMIS directory must be deleted from the 
workstation PC. The HMIS program is accessed and 
run from the HMIS server.
1. Double-click 
Network 
Neighborhood and the 
HMISSVR01 icon.
NoteIf the HMIS server does not display, verify the network 
configuration.
2. Right-click C:.
3. Select Map Network 
Drive.
4. Select Reconnect at 
Logon.
5. Click OK.
6. Double-click on the 
mapped network 
drive, C:, then 
Program Files and 
HMIS.
7. Right-click on 
HMISWS.EXE.A pop-up window displays.
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    							Hospitality Management Information System (HMIS)
Setup Utility
15-42Strata DK I&M    5/99
Setup Utility
The Setup Utility is accessed from the Main screen by clicking on the Setup button at the bottom 
of the screen. At the right of all setup screens is a menu of the screen selections that comprise the 
utility (see Figure 15-11 on Page 15-17) that includes:
©AutoGen Setup – adds a group (range) of identical rooms automatically 
©Master Room Setup – adds only a few rooms
©Employee Codes – adds codes for each employee
©Company Information – adds and changes the company information on the invoice
©HMIS Settings – adds and changes the settings in HMIS
©Invoice Statement Format – sets up or changes the invoice format
AutoGen Setup
This screen (see Figure 15-16) enables you to quickly format a room-record database based on a 
set of default parameters. Information that must be unique, such as room number and associated 
port/extension numbers, HMIS automatically generates by incrementing each value by one. See 
Table 15-6 for the field descriptions. 8. Select Send To/
Desktop (Create 
Shortcut). 
9. Close all network 
windows.
10. Restart the HMIS 
Workstation 
Computer.
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    							Hospitality Management Information System (HMIS)
Setup Utility
Strata DK I&M    5/9915-43
Figure 15-16 AutoGen Setup Screen
Table 15-6 AutoGen Setup Screen Fields 
FieldDescription
Room Amenities
(check boxes)Selections can be toggled ON/OFF by clicking the option’s button. The selections 
describe the amenities or status of the room: Suite, Cable TV, Movie Channel Box, 
No Smoking Restriction, Unavailable Due to Repairs, and More Than One Bed 
Available. These options are displayed in the Restrict/Accommodate pop-up dialog 
box on the Main screen.
Room TypeUser definable, or use the drop-down menu for preset options. 
Any new types are automatically saved by HMIS to the drop-down menu for future 
use with this screen and the Master Room Setup screen.
BuildingBuilding identification (e.g., main, tower).
RatesThe rate to be charged for the room on a Daily, Weekend, Holiday (Seasonal) or 
Special rate basis. Decimals/cents are not required. HMIS treats the entered 
number as a dollar amount. For example, if you enter 73, HMIS saves the rate at 
$73.00. Rates are user definable and automatically apply when guests check in.
Floor, #Beds, #RoomsFields are displayed in the Available Room Selection Window when reserving a 
room or checking in a guest. Queen/King beds can be entered as # Double Beds.
Starting/Ending Room 
Numbers (5 digit max)Enter the Starting Room Number. The Ending Room Number is computed 
automatically by HMIS. 
Starting/Ending Extension 
Numbers (4-digit max)Enter the Starting Extension Number. The Ending Extension Number is computed 
automatically by HMIS.
Starting/Ending Port 
Numbers (3-digits)Enter the Starting Port Number. The Ending Port Number is computed automatically 
by HMIS. 
Number of Additional 
RecordsNumber of room records you want HMIS to add. The numbers appear in the Ending 
Room/Extension/Port Numbers fields after clicking Computer Ending Numbers.
Room
Amenities
Starting/Ending 
Range Numbers
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Setup Utility
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Add/Overwrite Room Record Database
1. From the Main 
screen, click Setup.
2. Click Autogen. The AutoGen Setup screen displays (see Figure 15-16).
3. Enter the room 
information in the 
screen fields (e.g., 
room type, amenities, 
rates, etc.).See “AutoGen Setup Screen Fields” on Page 15-43 for field 
descriptions.
4. Enter the starting 
numbers (i.e., Room, 
Extension and Port) in 
each field, the number 
of additional records 
required, and click 
Compute Ending 
Numbers.HMIS adds the ending room, extension and port numbers to the 
screen.
5. Click Over-Write 
Data Base to 
overwrite the current 
database of rooms and 
start fresh
...or Append Records 
to Data Base to add 
the rooms to the 
current database.
Important!For new installations, you must use the Over-Write 
Data Base option for the first entry; then change the 
screen to Append Records to Data Base for 
subsequent entries.
6. Click Add Records 
Now. 
7. Click Yes if the 
HMISCS and 
TELMON servers are 
shut downThe rooms are added to the database. The room, extension and port 
number fields are cleared. The remainder of the fields (e.g., room 
type, building, rates) remain on the screen for use with the next 
record.
...or click No and shut 
down the HMISCS 
and TELMON 
servers.
8. Repeat this procedure 
until all rooms have 
been added.
9. Click Save, then Main 
screen.The Main screen displays.
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