Canon Maxify Ib4020 User Guide

							Delete DocumentDeletes the selected document from the document list.If the document list contains only one document, the document is grayed out and cannot be
selected.
This command has the same function as the 
(Delete Document) on the toolbar.
Grayscale Printing Allows you to change the monochrome print settings.
This command has the same functionality as the  Grayscale Printing check box in the print
settings area.
Page Layout Printing... Opens the  Page Layout Printing  dialog box.
This dialog box allows you to set  Page Layout Printing, Pages , Page Order , and Page
Border .
Duplex Printing... Opens the  Duplex Printing  dialog box.
This dialog box allows you to set  Duplex Printing, Automatic , Stapling Side , and Margin .
Copies... Opens the  Copies dialog box.
This dialog box allows you to set  Copies, Collate , and Print from Last Page .
Pages Selects the method for editing print pages.
Delete Page Deletes the currently selected page.If page layout printing is set, the pages enclosed with red frame will be deleted.
This command has the same function as the 
(Delete Page) on the toolbar.
Restore Page Restores pages that were deleted with the  Delete Page function.
To restore pages, you must select the  View Deleted Pages check box on the Option menu
and display the deleted pages as thumbnails.
Move Page Use the following command to change the order of the currently selected pages.
Move to First Moves the currently selected page to the beginning of the document.
If the currently selected page is the first page, this command is grayed out and cannot be selected.
Move Forward One Moves the currently selected page one position in front of its current position.If the currently selected page is the first page, this command is grayed out and cannot be selected.
Move Backward One Moves the currently selected page one position after its current position.If the currently selected page is the last page, this command is grayed out and cannot be
selected.
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							Move to LastMoves the currently selected page to the end of the document.
If the currently selected page is the last page, this command is grayed out and cannot be
selected.
View Menu Selects the documents and pages to be displayed.Documents Use the following command to select the document to display.
First Document Displays the first document in the document list.
If the currently selected document is the first document, this command is grayed out and
cannot be selected.
Previous Document Displays the document located before the currently displayed document.
If the currently selected document is the first document, this command is grayed out and
cannot be selected.
Next Document Displays the document located after the currently displayed document.
If the currently selected document is the last document, this command is grayed out and
cannot be selected.
Last Document Displays the last document in the document list.
If the currently selected document is the last document, this command is grayed out and
cannot be selected.
Pages Use the following command to select the page to be displayed.
Note
•
If the  Page Layout  setting in the printer driver is specified to  Tiling/Poster, or Booklet , the
number of pages is the number of sheets to be used for printing, and not the number of pages
in the original document created with the application software.
First Page Displays the first page of the document.
If the currently displayed page is the first page, this command is grayed out and cannot be selected.
Previous Page Displays the page located before the currently displayed page.
If the currently displayed page is the first page, this command is grayed out and cannot be selected.
Next Page Displays the page located after the currently displayed page.If the currently displayed page is the last page, this command is grayed out and cannot be
selected.
Last Page Displays the last page of the document.
If the currently displayed page is the last page, this command is grayed out and cannot be
selected.
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							Page Selection...Displays the  Page Selection  dialog box.
This command allows you to specify the page number of the page to be displayed.
Zoom Menu Selects the ratio of the actual size printed on the paper to the preview display size.
You can also select the ratio from the drop-down list box located on the toolbar. Whole Displays the entire page of data as one page.
50% Reduces the displayed data to 50% of the actual size to be printed.
100% Displays the data at the actual size to be printed.
200% Enlarges the displayed data to 200% of the actual size to be printed.
400% Enlarges the displayed data to 400% of the actual size to be printed.
Option Menu Toggles the show / hide status of the following information.
View Thumbnails Reduces all pages in the document selected in the document list and displays them at the bottomof the preview window.
This command has the same function as the 
(View Thumbnails) on the toolbar.
View Document List Displays the print document list at the top of the preview window.
View Print Settings Area Displays the print settings area at the right side of the preview window.
View Deleted Pages When the thumbnails are displayed, this function displays pages that were deleted with the  Delete
Page  function.
To check deleted pages, you must first select the  View Thumbnails check box.
Keep printed documents on the list Leaves the printed document in the document list.
Print Settings Displayed at Startup Switches the tab of the print settings area to be displayed when the Canon IJ XPS Preview is
started.
Select  Page Information , Layout , or Manual Color Adjustment .
Help Menu When you select this menu item, the Help window for Canon IJ XPS Preview is displayed, and you can
check the version and copyright information.
(Print) Prints the documents selected in the document list.The printed documents are deleted from the list, and when all documents are printed, the Canon IJ XPS
Preview closes.
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							(Combine Documents)Combines the documents selected in the document list into one document.If only one document is selected, this command is grayed out and cannot be selected.
(Delete Document) Deletes the selected document from the document list.If the document list contains only one document, the document is grayed out and cannot be selected.
(Reset Documents) Returns the document selected in the document list to their status before they were added to the Canon
IJ XPS Preview.
The combined documents are separated, and the original documents are restored.
(View Thumbnails) Reduces all pages in the document selected in the document list and displays them at the bottom of the
preview window.
To hide the print pages, click  View Thumbnails again.
(Move to First)
Moves the selected print document to the beginning of the document list.If the currently selected document is the first document, this command is grayed out and cannot be
selected.
(Move Up One) Moves the selected print document one up from its current position.If the currently selected document is the first document, this command is grayed out and cannot be
selected.
(Move Down One) Moves the selected print document one down from its current position.
If the currently selected document is the last document, this command is grayed out and cannot be
selected.
(Move to Last) Moves the selected print document to the end of the document list.If the currently selected document is the last document, this command is grayed out and cannot be
selected.
(Undo) Reverses the previous change.
If the change cannot be reversed, this function is grayed out and cannot be selected.
(Delete Page) Deletes the currently selected page.
If page layout printing is set, the pages enclosed with red frame will be deleted.
Document list Displays the list of the print documents.The document selected in the document list becomes the target for preview display and editing.
Document Name Displays the name of the print document.
If you click the name of the selected print document, a text box is displayed, and you can rename
the document to any name.
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							PagesDisplays the number of pages in the print document.
Important
•
The number displayed in  Pages and the output page count are different.
•
To check the output page count, check the status bar at the bottom of the preview window.
Status Displays the status of the print documents.
Documents that are undergoing data processing are displayed as  Processing data.
Important
•
Documents showing  Processing data cannot be printed or edited.
Wait until the data processing ends.
Print Settings Area Screen Allows you to check and change the print settings of the documents selected in the document list.Print Settings Area is displayed on the right side of the preview window.
Page Information tab The print settings are displayed for each page.You can change the media type and paper source settings.
Printer Paper Size Displays the paper size of the document to be printed.
Media Type Allows you to select the media type of the document to be printed.
Paper Source Allows you to select the paper source of the document to be printed.
Page Layout Displays the page layout of the document to be printed.
Layout tab You can specify settings for page layout printing.
To apply the specified settings, click  Apply.
If the page layout print settings cannot be changed for the print document, the individual items are
grayed out and cannot be selected.
Manual Color Adjustment tab This tab allows you to adjust the color balance by changing the settings of the  Cyan, Magenta ,
Yellow , Brightness , Intensity , and Contrast  options.
Cyan/Magenta/Yellow Adjusts the strengths of  Cyan, Magenta , and Yellow .
Moving the slider to the right makes a color stronger, and moving the slider to the left makes a
color weaker.
You can also directly enter a value linked to the slider. Enter a value in the range from -50 to
50.
This adjustment changes the relative amount of ink of each color used, which alters the total
color balance of the document.
Use your application software if you want to change the total color balance significantly. Use the printer driver only if you want to adjust the color balance slightly.
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							Important•
When Grayscale Printing  is checked, Cyan, Magenta , and Yellow  appear grayed out
and are unavailable.
Brightness Selects the brightness of your print.
Pure white and black will not change, but colors between white and black will change.
Intensity Adjusts the overall intensity of your print.
Moving the slider to the right increases the intensity, and moving the slider to the left decreases the intensity.
You can also directly enter a value linked to the slider. Enter a value in the range from -50 to
50.
Contrast Adjusts the contrast between light and dark in the image to be printed.
Moving the slider to the right increases the contrast, moving the slider to the left decreases the
contrast.
You can also directly enter a value linked to the slider. Enter a value in the range from -50 to
50.
Defaults Restores all the settings you have changed to their default values.
Clicking this button restores all the settings on this tab to their default values (factory settings).
Grayscale Printing Allows you to change the monochrome print settings.
Duplex Printing Selects whether to print the document on both sides or one side of a sheet of paper.
If the duplex print settings cannot be changed for the print document, this item is grayed out and is
unavailable.
Important
•
When you select  Booklet for Page Layout , Duplex Printing  of the print settings area will be
set automatically. In this case,  Duplex Printing is grayed out and is unavailable.
Copies Specifies the number of copies you want to print. You can specify a value from 1 to 999.If the numbers of copies cannot be changed for the print document, this item is grayed out and is
unavailable.
Exit Ends the Canon IJ XPS Preview.The documents remaining in the document list will be deleted from the list.
Print Prints the documents selected in the document list.The printed documents are deleted from the list, and when all documents are printed, the Canon IJ
XPS Preview closes.
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							Canon IJ Status Monitor DescriptionThe Canon IJ Status Monitor displays the status of the printer and the printing progress. The monitor uses
graphics, icons, and messages to let you know the printer status.
Canon IJ Status Monitor Features
The Canon IJ Status Monitor offers the following advantages: You can check the status of the printer on the screen.The status of the printer is shown on the screen in real time.You can check the printing progress of each printing document (print job).
Error types and solutions are shown on the screen. Shown when a printer error occurs.
You can immediately check how to respond.
You can check the ink status. This function displays graphics showing the ink tank type and the estimated ink levels.
Icons and messages are displayed when ink is running low (ink level warning).
Canon IJ Status Monitor Overview Canon IJ Status Monitor allows you to check the status of the printer and ink with graphics and messages.You can check the information on the printing document and the printing progress during printing.
When a printer error occurs, it shows the cause and solution. Follow the instruction in the message.
PrinterCanon IJ Status Monitor shows an icon when a warning or error occurs to the printer.
 : Indicates that a warning (operator call error) has occurred or the printer is working.
 : There has been an error which requires a service.
Ink Tank Canon IJ Status Monitor shows an icon when a low ink warning or a no ink error occurs.
In addition, this function displays graphics showing the estimated ink levels of the ink tank.
In this case, click the graphics to open the  Ink Details dialog box. You can check the detail
information such as the remaining ink level and the ink tank types for your printer.
Document Name Shows the name of the document to be printed.
Owner Shows the owner's name of the document to be printed.
Printing Page Shows the number of printing page and total printing pages.
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							Display Print QueueShows the print window used to manage the print job that is being printed or being in the print
queue.
Cancel Printing Cancels the current print job.
Important
•
The  Cancel Printing  button is enabled only while print data is being sent to the printer.
Once the print data has been sent, the button is grayed out and becomes unavailable.
Option Menu If you select  Enable Status Monitor , when a printer related message is generated the Canon IJ
Status Monitor starts.
When  Enable Status Monitor  is selected, following commands are available.
Always Display Current Job Displays the Canon IJ Status Monitor during printing.
Always Display on Top Displays the Canon IJ Status Monitor in front of other windows.
Display Guide Message Displays the guide for operations in which how to set paper is complicated.
Envelope Printing Displays the guide message when envelope printing starts.To hide this guide message, select the  Do not show this message again check box.
To display the guide messages again, click  Envelope Printing on the Display Guide
Message  in the Option  menu and enable this setting.
Hagaki Printing Displays the guide message before the printer begins hagaki printing.
To hide this guide message, select the  Do not show this message again check box.
To display the guide messages again, click  Hagaki Printing on the Display Guide
Message  in the Option  menu and enable this setting.
Display Warning Automatically When a Low Ink Warning Occurs Starts the Canon IJ Status Monitor window automatically and displays it in front of the
other windows when a low ink warning occurs.
Start when Windows is Started Starts the Canon IJ Status Monitor automatically when you start Windows.
Ink Details Menu Select this menu to display the  Ink Details dialog box. Check the detail information such as the
remaining ink level and the ink tank types for your printer. Ink Details dialog box This function displays graphics and messages showing the ink tank type and the estimated
ink levels.
Ink Information (displayed at left) Shows the ink tank types with graphics.
If a warning or error related to the remaining ink level occurs, the printer driver displays an icon to let you know.
If the icon is displayed, operate the printer according to the instructions displayed on the
screen.
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							Message (displayed at right)Shows information such as the ink status and ink colors with sentences.
Ink Model Number Shows the ink tank types for your printer.
Close Closes the  Ink Details dialog box to return to Canon IJ Status Monitor.
Help Menu When you select this menu item, the Help window for Canon IJ Status Monitor is displayed, and
you can check the version and copyright information.
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							Updating the Printer Driver
Obtaining the Latest Printer Driver
Deleting the Unnecessary Printer Driver
Before Installing the Printer Driver
Installing the Printer Driver
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