Canon Maxify Ib4020 User Guide

							Administrator Settings
Sharing the Printer on a Network
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							Sharing the Printer on a NetworkWhen computers are used in a network environment, documents can be printed from multiple computersthat share a single printer.•
Setting Up a Shared Printer
This section describes how to set up the print server and the client.
Note
•
The Windows versions of the computers connected to the network do not necessarily have to be the same.
•
To set up the fax driver, use the same procedure.
Related Topic
Restrictions on Printer Sharing
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							Setting Up a Shared PrinterOn the print server, set up sharing of the printer driver. Then from the client, set up the connection to the
print server.1.
Install the printer driver  on the print server system
2.
Select as described below:
•
If you are using Windows 8.1, Windows 8, Windows Server 2012 R2, or Windows Server 2012,
from the Desktop charms, select  Settings -> Control Panel  -> Hardware and Sound  (Hardware )
->  Devices and Printers
The  Devices and Printers  window is displayed.
•
If you are using Windows 7 or Windows Server 2008 R2, select the  Start menu ->  Control Panel  -
>  Hardware and Sound  (Hardware ) -> Devices and Printers
The  Devices and Printers  window is displayed.
•
If you are using Windows Vista or Windows Server 2008, select the  Start menu ->  Control Panel  -
>  Hardware and Sound  -> Printers
The  Printers  window is displayed.
•
If you are using Windows XP, select the  start menu ->  Control Panel  -> Printers and Other
Hardware  -> Printers and Faxes
The  Printers and Faxes  window is displayed.
•
If you are using Windows Server 2003 R2 or Windows Server 2003, select the  start menu ->
Printers and Faxes The  Printers and Faxes  window is displayed.
3.
Click the icon for the model name of printer to be shared
•
If you are using Windows 8.1, Windows 8, Windows 7, Windows Server 2012 R2, Windows Server
2012, or Windows Server 2008 R2, press the Alt key, and from the displayed  File menu, select
Printer properties  -> Sharing  tab.
•
If you are using Windows Vista, press the Alt key, and from the displayed  File menu, select  Run
as administrator  -> Sharing... .
•
If you are using Windows XP, Windows Server 2008, Windows Server 2003 R2, or Windows
Server 2003, select  Sharing... from the File menu.
Important
•
In Windows 8, Windows 7, or Windows Vista, a confirmation/warning dialog box may appear when
starting, installing or uninstalling software.This dialog box appears when administrative rights are required to perform a task.When you are logged on to an administrator account, click  Yes (or Continue , Allow ) to continue.
Some applications require an administrator account to continue. In such cases, switch to an administrator account, and restart the operation from the beginning.
Note
•
Windows XP may display a message recommending the user to use the  Network Setup Wizard
to set up sharing. When this message appears, choose not to use the wizard and then set up sharing.
4.
Set sharing
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							On the Sharing  tab, check (or select)  Share this printer, set the shared name as necessary, and then
click  OK.5.
If the print server and the client have different architectures (32 bit or 64 bit), install an
additional driver
1.
Display the  Devices and Printers , Printers , or Printers and Faxes  window.
2.
Select as described below:
•
If you are using Windows 8.1, Windows 8, Windows 7, Windows Server 2012 R2, Windows
Server 2012, or Windows Server 2008 R2, select the printer icon, click  Print server
properties , and select the  Drivers tab
•
If you are using Windows Vista, press the Alt key, and from the displayed  File menu, select
Run as administrator  -> Server Properties... , and select the Drivers tab
•
If you are using Windows XP, Windows Server 2008, Windows Server 2003 R2, or Windows
Server 2003, from the  File menu, open  Server Properties , and select the Drivers tab
3.
Click Add... .
4.
When the  Add Printer Driver Wizard  window is displayed, click Next.
5.
If the print server has a 32-bit architecture, select  x64. If the print server has a 64-bit architecture,
select  x86. Then click  Next.
6.
Click  Have Disk... .
7.
In the Install From Disk  window, open the "Driver" folder of the downloaded printer driver, specify
the "inf" file, and click  OK.
8.
Select the printer to be used, and click  Next.
Note
•
If an error message is displayed, select the other printer.
9.
Click  Finish
The setup on the print server system is complete. Next, set up the client systems.
6.
On the client, open Explorer, and double-click the icon of the printer to be shared
7.
Follow the window instructions, and install the printer driver
The setup on the client system is complete.
Even when you perform the setup on a different client, follow the same steps 6 and 7.
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							Restrictions on Printer SharingIf you are using the XPS printer driver, replace "Canon IJ Preview" with "Canon IJ XPS Preview" whenreading this information.
These are restrictions that apply when you are using a printer in a network environment. Check the
restrictions for the environment you are using.
Restriction on setting up printer sharing•
If "ntprint.inf" is requested when you install the driver from  Add Printer, specify the file as follows:
1.
Start Explorer on the print server and on the client with the different architecture, paste the
following path in the address bar, and press Enter on the keyboard:
%windir%\system32\driverstore\
2.
Right-click the  FileRepository  folder, and click  Properties.
3.
On the Sharing  tab, click  Share.
4.
In the message window displayed on the print server, specify "ntprint.inf_xxxxxxxx" in the folder
that was shared in step 3, and click  OK.
If there are multiples copies, select the file with the latest update date and time.
•
If the print server is using the 32-bit version of Windows XP and the 64-bit driver is to be installed, the
installation may fail if the 32-bit "inf" file is not deleted from the driver package folder.
Restrictions on sharing and using a printer
•
A print completion message may be displayed. To disable the message display, follow the procedure below.
◦
If you are using Windows 8.1, Windows 8, Windows Server 2012 R2, or Windows Server 2012:
In the  Devices and Printers  window of the client system, select the printer from  Printers, and
click  Print server properties  on the command bar.
Uncheck  Show informational notifications for network printers  on the Advanced  tab, and
then restart the computer.
◦
If you are using Windows 7 or Windows Server 2008 R2:
In the  Devices and Printers  window of the client system, select the printer from  Printers and
Faxes , and click  Print server properties  on the command bar.
Uncheck  Show informational notifications for network printers  on the Advanced  tab, and
then restart the computer.
◦
If you are using Windows Vista:
In the  Printers  window of the client system, press the Alt key, and from the displayed  File menu,
click  Run as administrator  -> Server Properties... .
Uncheck  Show informational notifications for network printers  on the Advanced  tab, and
then restart the computer.
◦
If you are using Windows Server 2008:
In the  Printers  window of the client system, click  Server Properties... from the File menu.
Uncheck  Show informational notifications for network printers  on the Advanced  tab, and
then restart the computer.
◦
If you are using Windows XP, Windows Server 2003 R2, or Windows Server 2003:
In the  Printers and Faxes  window of the print server system, click  Server Properties from the
File  menu.
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							Uncheck Notify when remote documents are printed  on the Advanced  tab, and then restart
the computer.•
The bi-directional communication function is disabled and the correct printer status may not be recognized.
If a client user opens the printer driver properties and then clicks  OK with the  Enable bidirectional
support  check box cleared on the  Ports tab, the bidirectional communication function of the print
server may also be disabled.
In this case, check  Enable bidirectional support  check box on both the print server system and the
client system.
•
When you print from a client system, you cannot use Canon IJ Preview.
•
When the functions on the  Maintenance tab cannot be set properly from a client system, they may be
grayed out. In this case, change the settings from the print server.
When you change the settings of the print server, you should delete the icon of the shared printer
from the client system, and then specify the shared settings again in the client system.
•
If the same driver installed on the print server is also installed on the client, the network printer icon may be created automatically.
•
If an error occurs when you print a document on a shared printer from a client, the error message of the Canon IJ status monitor is displayed on both the client and the print server. If a document is
printed out normally, the Canon IJ status monitor is displayed only on the client.
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							About the Administrator PasswordAn administrator password "canon" is already specified for the printer at the time of purchase.
Important
•
For security reasons, it is recommended to change the password before you use the printer.
•
You can change the password using one of the tools below. (Some tools may not be availabledepending on the printer you are using.)
•
operation panel of the printer
•
IJ Network Tool
•
printer information screen displayed on some Canon application software
•
When you change the password, use 0 to 32 alphanumeric characters.
•
If the password has been changed while you are sharing the printer and you do not know the password,ask the administrator of the printer you are using.
•
The password reverts to the default setting by initializing the printer settings.
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							Printing
Printing from a Computer
 
Paper setting for Printing
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							Printing from a Computer
Printing with Application Software that You are Using (Printer Driver)
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							Printing with Application Software that You are Using (Printer
Driver)
Printing with Easy Setup  Basic
Various Printing Methods
Changing the Print Quality and Correcting Image Data
Overview of the Printer Driver
Printer Driver Description
Updating the Printer Driver
310