Kyocera FS 1028MFP User Manual

							Management 
OPERATION GUIDE11-15
11
Login/Logout
If job accounting is enabled, an account ID entry screen appears each time you use this machine. 
Use the procedure below to login and logout.
Login
NOTE: Refer to Character Entry Method on Appendix-5 for details on entering characters.
1In the screen below, enter the account ID using the 
numeric keys and press the OK key.
NOTE: If you entered a wrong character, press the 
Clear key and enter the account ID again. 
If the entered account ID does not match the registered 
ID, a warning beep will sound  and login will fail. Enter 
the correct account ID. 
By pressing [Counter] (the  Left Select key), you can 
refer to the number of pages printed and the number of 
pages scanned.
When the screen to enter the login user name and 
password appears
If user login administration is enabled, the screen to 
enter the login user name and password appears. Enter 
a login user name and password to log in. (Refer to 
Login/Logout on page 11-5 .) If the user has already 
registered the account information, the account ID entry 
would be skipped. (Refer to  Adding a User on page 11-
6 .) 
2Proceed to complete the rest of the steps.
Logout When the operations are complete, press the Logout 
key to return to the a ccount ID entry screen.
Account ID:   b 
 
*******************
[Counter ]
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							Management 
11-16OPERATION GUIDE
Managing Accounts
This section explains how to add a new account. The following entries are required.
Use the procedure below to register a new account.
NOTE: Refer to Character Entry Method on Appendix-5 for details on entering characters.
1Press the System Menu/Counter  key on the main 
unit operation panel.
2In the Sys. Menu/Count. menu, press the  U or  V 
key to select [User/Job Account], and then press 
the  OK key.
3If user login administration is disabled, the user 
authentication screen app ears. Enter your login 
user name and password and then press [Login]. 
For this, you need to log in with administrator 
privileges. Refer to  Adding a User on page 11-6  for 
the default login user name and password.
NOTE: If [Netwk Authentic.] is selected as the user 
authentication method, press [Menu] (the Left Select  
key) to select the authentication destination.
4In the User/Job Account menu, press the U or  V 
key to select [Job Account. Set.].
Item Description
Account Name Enter the account name (up to 32 characters).
Account ID Enter the account ID as many as eight digits  (between 0 and 99999999). 
Restriction This Prohibits printi ng/scanning or restricts the 
number of sheets to load. Refer to  Restricting the 
Use of the Machine on page 11-22 .
Sys. Menu/Count.:a  b 
*********************
5  User Property
6  Common Settings
[ Exit ]
4  User/Job Account
Login User Name
L  b 
 
*******************
Login Password:
[ Menu ] [ Login ]
User/Job Account:a  b 
1  User Login Set.
*********************
3  Unknown ID Job [ Exit ]
2  Job Account.Set.
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							Management 
OPERATION GUIDE11-17
11
5Press the OK key. The Job A ccount. Set. menu 
appears.
6Press the  U or  V key to select [Account. List].
7Press the  OK key. Account. List appears.
8Press [Menu] (the  Right Select key), press the  U 
or  V key to select [Add A ccount], and then press 
the  OK key.
9Enter the account name and press the  OK key.
10Enter the account code and press the  OK key.
NOTE: Any account ID that has already registered 
cannot be used. Enter any other account ID.
11Press the  U or  V key to select [Exit] and then 
press the  OK key.
Select [Detail] and press the OK  key to see 
information of the registered accounts.
12Account. List is displayed and the new account is 
added to the account list.
Job Account.Set.:a  b 
4  Each Job Account
*********************
6  Default Setting
[ Exit ]
5  Account. List
Account. List:
a  b 
*********************
k Osaka GUI Design
k Kyoceramita [ Menu ]
k UI R&D DEP.
Menu:
a  b 
1  Detail/Edit
2  Delete
*********************3  Add Account
Account Name:
T  b 
*                 S
     ABC
[ Text ]
Account ID:   b 
 
*******************S
k
 Dep.01:a  b 
*********************
2  Detail
1  Exit
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							Management 
11-18OPERATION GUIDE
Managing Accounts
This changes the registered account information or deletes the account.
Use the procedure below to manage accounts.
NOTE: Refer to Character Entry Method on Appendix-5 for details on entering characters.
1Press the System Menu/Counter  key on the main 
unit operation panel.
2In the Sys. Menu/Count. menu, press the  U or  V 
key to select [User/Job Account], and then press 
the  OK key.
3If user login administration is disabled, the user 
authentication screen app ears. Enter your login 
user name and password and then press [Login]. 
For this, you need to log in with administrator 
privileges. Refer to  Adding a User on page 11-6  for 
the default login user name and password.
NOTE: If [Netwk Authentic.] is selected as the user 
authentication method, press [Menu] (the Left Select  
key) to select the authentication destination.
4In the User/Job Account menu, press the U or  V 
key to select [Job Account. Set.].
5Press the  OK key. The Job A ccount. Set. menu 
appears.
6Press the  U or  V key to select [Account. List].
Sys. Menu/Count.:a  b 
*********************
5  User Property
6  Common Settings
[ Exit ]
4  User/Job Account
Login User Name
L  b 
 
*******************
Login Password:
[ Menu ] [ Login ]
User/Job Account:a  b 
1  User Login Set.
*********************
3  Unknown ID Job [ Exit ]
2  Job Account.Set.
Job Account.Set.:
a  b 
4  Each Job Account
*********************
6  Default Setting [ Exit ]
5  Account. List
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							Management 
OPERATION GUIDE11-19
11
7Press the OK key. Account. List appears.
The procedure differs depending on the details to be 
edited.
Changing account information
1Press the U  or V key to select the account whose 
information you want to  change, and then press the 
OK  key.
2Press the  Y or Z  key to select the item you want to 
change, press [Edit] (the  Right Select key), 
change account information and restriction of use, 
and then press the  OK key.
NOTE: Activate or deactivate  restriction. Refer to 
Restricting the Use of the Machine on page 11-22 .
3Repeat step 2 to change items as necessary.
4After completing changing the account information, 
press the OK key again. A confirmation screen 
appears.
5Press [Yes] (the  Left Select key). The account 
information is changed.  Registered. is displayed 
and the screen returns to Account. List.
Account. List:a  b 
*********************
k Osaka GUI Design
k Kyoceramita
[ Menu ]
k UI R&D DEP.
Account. List:
a  b 
k UI R&D DEP.
*********************
k Kyoceramita [ Menu ]
k Osaka GUI Design
Detail:
C  b 
Account Name: 1/7
Osaka GUI Design
[ Edit ]
Overwrite.
Are you sure?
z k Osaka GUI DESIGN
[ Yes ] [ No ]
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							Management 
11-20OPERATION GUIDE
Deleting an account
1Press the 
U or  V key to select the account you 
want to delete, and th en press [Menu] (the Right 
Select key).
2Press the  U or  V key to select [Delete].
3Press the  OK key. A confirmation screen appears.
4Press [Yes] (the  Left Select key). The account is 
deleted. Completed.  is displayed and the screen 
returns to Account. List.
Managing the Copier/Printer Counts
You can select how the copying and printing page counts ar e shown - either the total of both or each of copying 
and printing individually. The selection may influence  restriction on the count and count method. Refer to 
Restricting the Use of the Machine on page 11-22,  Counting the Number of Pages Printed on page 11-30  and 
Printing an Accounting Report on page 11-35  for details. 
Use the procedure below to set the counting methods.
1Press the  System Menu/Counter  key on the main 
unit operation panel.
2In the Sys. Menu/Count. menu, press the  U or  V 
key to select [User/Job Account], and then press 
the  OK key.
Account. List:a  b 
k UI R&D DEP.
*********************
k Kyoceramita
[ Menu ]
k Osaka GUI Design
Menu:
a  b 
1  Detail/Edit
*********************
3  Add Account
2  Delete
Delete.
Are you sure?
z k UI R&D DEPT.
[ Yes ] [ No ]
Sys. Menu/Count.:a  b 
*********************
5  User Property
6  Common Settings [ Exit ]
4  User/Job Account
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							Management 
OPERATION GUIDE11-21
11
3If user login administration is disabled, the user 
authentication screen appears. Enter your login 
user name and password and then press [Login]. 
For this, you need to log in with administrator 
privileges. Refer to  Adding a User on page 11-6  for 
the default login user name and password.
NOTE: 
• Refer to Character Entry Method on Appendix-5  for 
details on entering characters.
• If [Netwk Authentic.] is  selected as the user 
authentication method, press [Menu] (the Left 
Select  key) to select the au thentication destination.
4In the User/Job Account menu, press the  U or  V 
key to select [Job Account. Set.].
5Press the  OK key. The Job A ccount. Set. menu 
appears.
6Press the  U or  V key to select [Default Setting].
7Press the  OK key. The Default Setting menu 
appears.
8Press the U  or V key to select [Copy/Print Count].
9Press the  OK key. Copy/Print Count appears.
10Press the  U or  V key to select [Total] or [Split].
Login User NameL  b 
 
*******************
Login Password:
[ Menu ] [ Login ]
User/Job Account:a  b 
1  User Login Set.
*********************
3  Unknown ID Job [ Exit ]
2  Job Account.Set.
Job Account.Set:
a  b 
*********************
2  Account Report
3  Total Accounting [ Exit ]
1  Job Accounting
Default Setting:
a  b 
1  Apply Limit
*********************
3  Counter Limit [ Exit ]
2  Copy/Print Count
Copy/Print Count:
a  b 
1  Total
*********************2 *Split
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							Management 
11-22OPERATION GUIDE
11Press the OK key.
Completed.  is displayed and the screen returns to 
the Default Setting menu.
Restricting the Use of the Machine 
This section explains how to restrict  the use of the machine by account  or the number of sheets available.
The items that can be restricted differ depending on whether [Split] or [Total] is selected for Managing the 
Copier/Printer Counts on page 11-20 .
Restriction Items ‹ [Split] selected for  Copier/Printer Count
‹  [Total] selected for  Copier/Printer Count
Item
Detail
Print Restriction 
(Copier) Limits the number of sheets used for copying.
Print Restriction 
(Printer) Limits the number of sheets used for printing.
Scan Restriction 
(Others) Limits the number of sheets scanned (excludes 
copying).
Fax TX 
Restriction Limits the number of sheets sent by fax. (For FS-
1128MFP only)
Item Detail
Print Restriction Limits the total nu mber of sheets used for copying 
and printing.
Scan Restriction 
(Others) Limits the number of sheets scanned (excludes 
copying).
Fax TX 
Restriction Limits the number of sheets sent by fax. (For FS-
1128MFP only)
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							Management 
OPERATION GUIDE11-23
11
Applying Restriction
Restriction can be applied in two modes as follows: 
Use the procedure below to select a restriction method.
1Follow steps 1 to 7 of Managing Accounts on page 
11-16 . 
2In Account. List, press the  U or  V key to select the 
account to which you want to set restriction of use, 
and then press the  OK key.
3Press the  Y or  Z key to select the item to be 
restricted and then press [Edit] (the Right Select  
key).
When selecting [Split] in  Copy/Print Count, screen 
changes as shown in the left.
4Press the  U or  V key to select the desired 
restriction method  and then press the  OK key.
Item
Description
Off No restriction given
Counter Limit Restricts the print counter in one-page increments  up to 9,999,999 copies.
Reject Usage  Restri ction is applied.
Account. List:a  b 
k UI R&D DEP.
*********************
k Kyoceramita
[ Menu ]
k Osaka GUI Design
Detail:
C  b 
Print Restrict.: 4/6
Off [ Edit ]
Detail:C  b 
Print Restrict.: 4/7
Copier
Off [ Edit ]
Print Restrict.:a  b 
*********************
2  Counter Limit
3  Reject Usage[ Exit ]
1 *Off
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							Management 
11-24OPERATION GUIDE
If you select [Counter Limit], enter the upper limit 
number of pages in the next screen, and then press 
the 
OK key.
5Repeat step 3 to 4 to  set items as necessary.
6Press the OK key again. A confirmation screen 
appears.
7Press [Yes] (the Left Select  key). The restriction of 
use is changed.  Registered. is displayed and the 
screen returns to Account. List.
Applying Limit of Restriction
This specifies how the machine behaves when the counter has reached the limit of restriction. The table below 
describes the action taken.
Use the procedure below to apply the restriction limit.
1Press the  System Menu/Counter  key on the main 
unit operation panel.
2In the Sys. Menu/Count. menu, press the  U or  V 
key to select [User/Job Account], and then press 
the  OK key.
Limit Pages:D  b 
    (1 - 9999999)
      
**123456*pages
Overwrite.
Are you sure?
z k Osaka GUI DESIGN
[ Yes ] [ No ]
Item Description
Immediately *
* The next job will be prohibited in sending or in storing in the box.
Job stops when the counter reaches its limit. 
Subsequently  Printing/scanning of the job continues but the  subsequent job will be rejected.
Alert Only Job continues while displaying an alert message.
Sys. Menu/Count.:a  b 
*********************
2  User Property
3  Common Settings [ Exit ]
1  User/Job Account
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