Kyocera FS 1028MFP User Manual

							Management 
OPERATION GUIDE11-5
11
Login/Logout
Once you enable user login administration, a login user name and password entry screen appears each time 
you use this machine.
Login
Log in using the procedure below.
NOTE: Refer to Character Entry Method on Appendix-5  for details on entering characters.
1If the screen below appears during the operations, 
perform the following login operations.
2Press the OK key, enter the login user name, and 
then press the  OK key.
3Press the  V key to select [Log in Password], press 
the  OK key, enter the login password, and then 
press the  OK key.
4Check the login user name and password are 
correct, and press [Login] (the  Right Select key).
NOTE: If [Netwk Authentic.] is selected as the user 
authentication method, press [Menu] (the Left Select  
key) to select the authentication destination.
Logout To log out the machine, press the Logout key to return 
to the login user name/login password entry screen. 
Auto Logout
Logout is automatically executed in the following cases:
• When the  Power key is pressed to enter the sleep 
mode
• When auto sleep is activated
• When auto panel reset is activated
• When auto low power mode is activated
Login User NameL  b 
 
*******************
Login Password:
[ Menu ] [ Login ]
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							Management 
11-6OPERATION GUIDE
Adding a User
This adds a new user. You can add Up to 21 users (i
ncluding the default login user name). The table below 
explains the user information to be registered.
NOTE: By default, one of each default user with machine  administrator rights and administrator privileges is 
already stored. The following are the default users properties.
User Name: DeviceAdmin
Login User Name: 2800
Login Password: 2800
Access Level: Administrator
It is recommended to periodically change the user name,  login user name and login password regularly for your 
security.
Use the procedure below to register a new user.
NOTE: Refer to Character Entry Method on Appendix-5 for details on entering characters.
1Log in as a user with administrator rights.
2Press the System Menu/Counter  key on the main 
unit operation panel.
Item
Description
User Name*
* Mandatory at user registration.
Enter the name displayed on the user list (up to 32 
characters). 
Login User 
Name* Enter the login user name to log in (up to 32 
characters). The same login user name cannot be 
registered.
Login 
Password* Enter the password to log 
in (up to 64 characters).
Access Level* Select Administrator or User for user access  privileges. 
Account Name Add an account where the user belongs. The user,  who registered his/her account name, can log in 
without entering the account ID. Refer to  Job 
Accounting on page 11-13 .
E-mail Address The user can register his/her E-mail address. The  registered address will be automatically selected 
for subsequent operations that need any E-mail 
function. 
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							Management 
OPERATION GUIDE11-7
11
3In the Sys. Menu/Count. menu, press the U or  V 
key to select [User/Job Account], and then press 
the  OK key.
4If user login administration is disabled, the user 
authentication screen app ears. Enter your login 
user name and password and then press [Login]. 
For this, you need to log in with administrator 
privileges. Refer to  Adding a User on page 11-6  for 
the default login user name and password.
NOTE: If [Netwk Authentic.] is selected as the user 
authentication method, press [Menu] (the Left Select  
key) to select the authentication destination.
5In the User/Job Account menu, press the U or  V 
key to select [User Login Set.].
6Press the  OK key. The User Login Set. menu 
appears.
7Press the  U or  V key to select [Local User List].
8Press the  OK key. Local User List appears.
9Press [Menu] (the  Right Select key), press the  U 
or  V key to select [Add User], and then press the 
OK  key.
Sys. Menu/Count.:a  b 
*********************
5  User Property
6  Common Settings
[ Exit ]
4  User/Job Account
Login User Name
L  b 
 
*******************
Login Password:
[ Menu ] [ Login ]
User/Job Account:a  b 
*********************
2  Job Account. Set.
3  Unknown ID Job
[ Exit ]
1  User Login Set.
User Login Set.:
a  b 
1  User Login
*********************
3  IC Card Setting [ Exit ]
2  Local User List
Local User List:
a  b 
*********************
[ Menu ]
l DeviceAdmin
Menu:
a  b 
1  Detail/Edit
2  Delete
*********************3  Add User
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							Management 
11-8OPERATION GUIDE
10Enter the user name and press the OK key, enter 
the login user name in the next screen, and then 
press the  OK key.
11Press the  U or  V key to select [Exit] and then 
press the  OK key.
Select [Detail] and press the OK  key to see 
information of the registered users.
12In Local User List, press the  U or  V key to select 
the added user and then press the  OK key.
13Press the  Y or  Z key to select [L ogin Password:], 
press [Edit] (the  Right Select key), enter the login 
password, and then press the  OK key.
14Enter the same login password to confirm and 
press the  OK key.
15Press the  Z key to select [E-mailAddress:], press 
[Edit] (the  Right Select  key), enter the e-mail 
address, and then press the  OK key.
16Press the  Z key to select [Access Level:], press 
[Change] (the Right Select  key), select the user 
access privilege, and then press the  OK key.
NOTE: If the user list is for device administrator,  
[Change] is not displayed.
User Name:T  b 
*                 S
     ABC
[ Text ]
l User01:a  b 
*********************
2  Detail
1  Exit
Local User List:
a  b 
l DeviceAdmin
l Admin
*********************
[ Menu ]
l User 1
Detail:
C  b 
Login Password: 3/6
OOOOOOOOOOO
[ Edit ]
Detail:C  b 
p E-mailAddress: 4/6
******@abcdef.jp
[ Edit ]
Detail:C  b 
Access Level: 5/6
Administrator
[ Change ]
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							Management 
OPERATION GUIDE11-9
11
17Press the Z key to select [Account Name:], press 
[Change] (the Right Select  key), select the 
account, and then press the  OK key.
NOTE: If the user list is for device administrator and  
the device administrator does not log in, [Change] is 
not displayed.
18After entering the user information, press the  OK 
key again.
Registered.  is displayed and the screen returns to 
Local User List.
Changing User  Properties 
User information can be changed. It can be changed  only by a user with administrator privileges.
Use the procedure below to change the user properties.
NOTE: Refer to Character Entry Method on Appendix-5  for details on entering characters.
1Press the System Menu/Counter  key on the main 
unit operation panel.
2In the Sys. Menu/Count. menu, press the  U or  V 
key to select [User/Job Account], and then press 
the  OK key.
3If user login administration is disabled, the user 
authentication screen app ears. Enter your login 
user name and password and then press [Login]. 
For this, you need to log in with administrator 
privileges. Refer to  Adding a User on page 11-6  for 
the default login user name and password.
NOTE: If [Netwk Authentic.] is selected as the user 
authentication method, press [Menu] (the Left Select  
key) to select the authentication destination.
Detail:C  b 
Account Name: 6/6
k KyoceramitaOsaka
[ Change ]
Sys. Menu/Count.:a  b 
*********************
5  User Property
6  Common Settings[ Exit ]
4  User/Job Account
Login User Name
L  b 
 
*******************
Login Password:
[ Menu ] [ Login ]
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							Management 
11-10OPERATION GUIDE
4In the User/Job Account menu, press the U or  V 
key to select [User Login Set.].
5Press the  OK key. The User Login Set. menu 
appears.
6Press the  U or  V key to select [Local User List].
7Press the  OK key. Local User List appears.
The procedure differs depending on the details to 
be edited.
Changing user information
1Press the  U or  V key to select the user whose 
information you want to  change, and then press the 
OK  key.
2In the same fashion as registering a new user, 
press the  Y or Z key to select the desired item, 
press [Edit] (the  Right Select key), change 
information, and then press the  OK key.
3Repeat step 2 to change items as necessary.
4After completing changing the user information, 
press the  OK key again.
User/Job Account:a  b 
*********************
2  Job Account. Set.
3  Unknown ID Job
[ Exit ]
1  User Login Set.
User Login Set.:
a  b 
1  User Login
*********************
[ Exit ]
2  Local User List
Local User List:
a  b 
*********************
l User1
l User2 [ Menu ]
l DeviceAdmin
Local User List:
a  b 
l DeviceAdmin
*********************
l User1 [ Menu ]
l Admin
Detail:
C  b 
User Name: 1/6
User1
[ Edit ]
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							Management 
OPERATION GUIDE11-11
11
5The overwrite confirmation screen appears. 
Press [Yes] (the Left Select key). The user 
information is changed and the screen returns to 
Local User List.
Deleting a user
1Press the  U or  V key to select the user you want 
to delete, and then press [Menu] (the  Right Select 
key).
2Press the  U or  V key to select [Delete] and then 
press the  OK key.
3In the delete  confirmation screen, press [Yes] (the 
Left Select key). The user is deleted and the 
screen returns to  Local User List.
Unknown login user name Job 
This specifies the behavior for handling the jobs sent with unknown login user names or User ID (i.e. unsent 
IDs). If the User Login is set to invalid and Job Accounti ng is set to valid, follow the procedure when the Account 
ID is unknown.
The table below shows the available settings.
Local User List:a  b 
l DeviceAdmin
*********************
l User1
[ Menu ]
l Admin
Menu:
a  b 
1  Detail/Edit
*********************
3  Add User
2  Delete
Item Description
Reject The job is rejected (not printed).
Permit The job is permitted to be printed. 
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							Management 
11-12OPERATION GUIDE
Use the procedure below to proce
ss jobs sent from unknown users.
NOTE: Refer to Character Entry Method on Appendix-5  for details on entering characters.
1Press the System Menu/Counter  key on the main 
unit operation panel.
2In the Sys. Menu/Count. menu, press the  U or  V 
key to select [User/Job Account], and then press 
the  OK key.
3If user login administration is disabled, the user 
authentication screen app ears. Enter your login 
user name and password and then press [Login]. 
For this, you need to log in with administrator 
privileges. Refer to  Adding a User on page 11-6  for 
the default login user name and password.
NOTE:  If [Netwk Authentic.] is  selected as the user 
authentication method, press [Menu] (the Left Select  
key) to select the authentication destination.
4In the User/Job Account menu, press the U or  V 
key to select [Unknown ID Job].
5Press the  OK key. Unknown ID Job appears.
6Press the  U or V  key to select [Reject] or [Permit].
7Press the  OK key.
Completed.  is displayed and the screen returns to 
the User/Job Account menu.
Sys. Menu/Count.:a  b 
*********************
5  User Property
6  Common Settings
[ Exit ]
4  User/Job Account
Login User Name
L  b 
 
*******************
Login Password:
[ Menu ] [ Login ]
User/Job Account:a  b 
1  User Login Set.
2  Job Account. Set.
*********************
[ Exit ]
3  Unknown ID Job
Unknown ID Job:
a  b 
*********************
2  Permit
1 *Reject
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							Management 
OPERATION GUIDE11-13
11
Job Accounting
Job accounting Manages the copy/print count accumulated by individual accounts by assigning an ID to each 
account. 
Job accounting helps the following activities in business organizations.
• Manageability of up to  20 individual accounts.
• Availability for account IDs with as many as eight digits (between 0 and  99999999) for security. 
• Integrated management of printing and scanning stat istics through the use of an identical account ID. 
• Tracking the print volume for each account and for all accounts combined.
• Restricting the print counter in one-page increments up to 9,999,999 copies. 
• Resetting the print counter for each account or for all accounts combined. 
First Job Accounting Setup 
Follow these steps for the first job accounting setup. 
Enable job accounting. ( page 11-13)
T
Add an account. ( page 11-16)
T
Log out. ( page 11-15 )
T
Other users log in for operations. ( page 11-15)
Enabling/Disabling Job Accounting 
Enable job accounting. Use the procedure below to specify the job accounting setting.
1Press the System Menu/Counter  key on the main 
unit operation panel.
2In the Sys. Menu/Count. menu, press the  U or  V 
key to select [User/Job Account], and then press 
the  OK key.
Sys. Menu/Count.:a  b 
*********************
5  User Property
6  Common Settings
[ Exit ]
4  User/Job Account
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							Management 
11-14OPERATION GUIDE
3If user login administration is disabled, the user 
authentication screen appears. Enter your login 
user name and password and then press [Login]. 
For this, you need to log in with administrator 
privileges. Refer to  Adding a User on page 11-6  for 
the default login user name and password.
NOTE: 
• Refer to Character Entry Method on Appendix-5  for 
details on entering characters.
• If [Netwk Authentic.] is  selected as the user 
authentication method, press [Menu] (the Left 
Select  key) to select the au thentication destination.
4In the User/Job Account menu, press the  U or  V 
key to select [Job Account. Set.].
5Press the  OK key. The Job A ccount. Set. menu 
appears.
6Press the  U or  V key to select [Job Accounting].
7Press the  OK key. Job Accounting appears.
8Press the  U or V  key to select [On]. To disable job 
accounting, select [Off].
9Press the  OK key.
Completed.  is displayed and the screen returns to 
the Job Account. Set. menu.
NOTE: When the display returns to the System Menu 
default screen, logout is automatically executed and 
the screen to enter the Account ID appears. To 
continue the operation, enter the Account ID.
Login User NameL  b 
 
*******************
Login Password:
[ Menu ] [ Login ]
User/Job Account:a  b 
1  User Login Set.
*********************
3  Unknown ID Job [ Exit ]
2  Job Account.Set.
Job Account.Set.:
a  b 
*********************
2  Account. Report
3  Total Accounting [ Exit ]
1  Job Accounting
Job Accounting:
a  b 
*********************
2  On
1 *Off
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