Panasonic Kx-tvs50, Kx-tvs80 Voice Processing System Installation Manual

							D7 LIST OF MODIFIABLE PROMPTS
MESSAGE MANAGERS GUIDE
331
811 Use call waiting on busy signal 
enabled[811]
812 Use the hash sign key as a wild card 
character[137], [812]
813 Use the pound sign key as a wild card 
character[137], [813]
814 Verification deleted [814]
815 was erased [157], [815], [ 24]
816 was sent on (date) [305], [816], [ 17]
817 WEDNESDAY [817]
818 Welcome to the general delivery 
mailbox[818]
819 Welcome to the Voice Processing 
System[250], [819]
[248], [819]
[249], [819]
[819]
820 When you are finished hang up, stay 
on the line to confirm or change your 
number[411], [822], [ 82], [820]
821 You can add up to (number) [821], [335]
[821], [334]
822 You can enter up to (number) [411], [822], [ 82]
[411], [822], [ 82], [820]
[121], [822], [ 82]
823 You can not add any more digits [823]
824 You have (number) [824], [340]
[824], [330]
[824], [164]
825 You have a call [825]
826 You have a call from (name) [826]
827 You have 1 FAX message [827]
828 You have 1 message [828]
829 You have 1 new message [829]Table 73 
Prompt
No.Modifiable Prompts Linked to Prompt No. (s) 
						

							D7 LIST OF MODIFIABLE PROMPTS
332MESSAGE MANAGERS GUIDE
[Linked Prompts List]
Subscriber Service
Receive Message 830 ZERO [830]
831 To change the Company greeting, 
press 1.
To change the Company name, press 
2.
To change the department dialing 
menu, press 3.
To change the custom service menu, 
press 4.
To change the voice label, press 5.
To modify the user prompt, press 6.
To change the selection menu, press 
7.
To change the system caller name 
announcement, press 8.[831]
832 Enter a class of service number from 
1 to 62.[832]
833 THOUSAND [833]
Table 74 
[824] You have (number) [544] There were (number of failure)
[338] new message [809] unsuccessful attempts to enter this 
mailbox
Table 75 
[317] Message recorded by (mailbox number) [325] Message transferred via (mailbox 
number)
[ 13] and transferred via (mailbox number) [ 12] and (mailbox number)
[ 12] and (mailbox number)
[318] Message recorded on (date) [824] You have (number)
[ 17] at (time) [330] MessagesTable 73 
Prompt
No.Modifiable Prompts Linked to Prompt No. (s) 
						

							D7 LIST OF MODIFIABLE PROMPTS
MESSAGE MANAGERS GUIDE
333
Message Scan
Message Delivery
Personal Group Distribution List
Check Mailbox DistributionTable 76 
[305] Message from (name)
[816] was sent on (date)
[ 17] at (time)
Table 77 
[594] This message will be delivered on (day)
[ 17] at (time)
Table 78 
[821] You can add up to (number)
[335] more members
Table 79 
[304] Message for (name) [323] Message sent on (date)
[432] received on (date) [ 17] at (time)
[ 17] at (time)
[197] for (mailbox number) [323] Message sent on (date)
[259] has not been received [ 17] at (time)
[197] for (mailbox number)
[258] has been erased, because message 
retention time expired 
						

							D7 LIST OF MODIFIABLE PROMPTS
334MESSAGE MANAGERS GUIDE
External Message Delivery
Message Waiting Notification
Interview Mailbox Management
Fax ManagementTable 80 
[158] External delivery message scheduled for 
(name)[592] This message is from (name)
[379] on (date) [377] of (company name)
[ 17] at (time) [157] External delivery message for (name)
[161] External delivery message will be sent to 
(name)[815] was erased
[447] right away [ 24] because message retention time expired
[324] Message to (name) [272] Ill redial (number)
[ 31] being delivered now [337] more times
Table 81 
[411] Please enter your callback number [411] Please enter your callback number
[822] You can enter up to (number) [822] You can enter up to (number)
[ 82] digits [ 82] digits
[820] When you are finished hang up, stay on 
the line to confirm or change your 
number
[575] This call is for (name)
[247] from (name)
Table 82 
[ 14] Answer length is (number)
[454] seconds
Table 83 
[824] You have (number) [764] Transferred (number)
[164] FAX messages [600] times 
						

							Glossary335
Glossary
Alternate Extension Group
Transfers the call coming into the extensions in this group following the sequence specified 
by Alternate Extension Transfer Sequence.
APT Integration
Digital Integration between the KX-TA624 and the VPS.
Auto Configuration
(Available with APT/DPT Integration only.) The VPS can automatically draw information 
from the KX-TA624, the KX-TD816, the KX-TD1232 or the KX-TD308. This saves time 
in the initial setup.
Auto Forwarding
Allows unretrieved messages to be copied or forwarded to another mailbox.
Automated Attendant
An electronic operator capable of transferring a caller to an extension.
Call Blocking
Connects the caller to the Incomplete Call Handling Service without ringing the 
subscribers extension.
Call Screening
Allows subscribers to screen calls; the caller hears the message: Record your name at the 
tone. The VPS records the callers name, then puts the caller on hold to play the name for 
the subscriber who decides whether to take the call or not. 
Call Transfer
Transfers a call to the requested destination or to an alternative extension.
Called Party ID
(Sometimes referred to as Follow-On ID) Allows the VPS to dial extra digits to bring the 
caller directly to a specified mailbox, rather than to the General Delivery Mailbox. 
						

							336Glossary
Caller ID Call Routing
(Available with APT/DPT Integration only.) The VPS automatically sends calls from pre-
assigned Caller ID numbers to the desired extension, mailbox (System Group Distribution 
List included) or Custom Service.
Caller Name Announcement
(System/Personal) 
(Available with APT/DPT Integration only.) The VPS announces pre-recorded Caller ID 
callers names when extension users listen to messages from pre-assigned numbers left in 
the users mailbox. The announcement is also heard when calls from pre-assigned numbers 
are transferred to the users (Caller ID Screening.)
Company Greeting (KX-TVS80 only)
A short greeting that is played prior to the Custom Service Greeting: Thank you for calling 
(
Your Company Name).
Covering Extension
This can be a destination for Incomplete Call Handling Service. Also, it can be accessed by 
pressing [0] during the playing of a Personal Greeting.
Custom Service Setting
Allows one-touch access to extensions, other custom service menus, fax machine, 
mailboxes, etc. A greeting can be recorded for each of the 100 menus to give verbal 
directions to the non-subscriber. 
Default Setting
A parameter, which was defined for the system at the factory and can be changed through 
system programming; i.e., the System Administrator or the System Manager.
Delayed Ringing
There are 2 kinds of delayed ringing applications:
(1) The VPS is used as the no-answer destination for the Intercept Routing feature of your 
PBX.
(2) DIL 1:N (CO line to several extensions) terminates on telephones and VPS ports. To 
give the telephone users a chance to answer calls, the VPS lines should be programmed for 
delayed ringing. Otherwise, the VPS will answer the calls immediately. 
Delivery Time
The time specified by the subscriber for the VPS to deliver a prerecorded message.
Department Dialing
A number (1 - 9) assigned to transfer an outside caller to a specific extension. 
						

							Glossary337
Direct Mailbox Access
(Available with APT/DPT Integration only.) A subscriber can enter his mailbox directly 
when he calls the VPS from his extension. He does not have to enter any special codes. But 
his password, if established, must be entered. 
DPT Integration
Digital integration between the KX-TD816, the KX-TD1232 or the KX-TD308 and the 
VPS. 
Requires upgraded software in the telephone switch.
DTMF
(Dual Tone Multi Frequency) Commonly referred to as touch-tone.
External Call Forwarding 
(Available on the KX-TA624, the KX-TD816, the KX-TD1232 and the KX-TD308)
Forwards calls to an extension that has call forwarding activated to an outside phone.
External Delivery Message
A message intended for automatic delivery to outside parties and/or extensions.
External Message Delivery List
Allows the subscriber to create 2 lists to deliver messages to outside parties. Each list can 
have 8 destinations.
External Message Delivery Redial
Allows the subscriber, when making an external delivery, to instruct the VPS to make a 
maximum of 9 retries when the line is busy or when there is no answer.
Fast Forward
Puts the user 4 s ahead in the current message.
Follow-On ID
See Called Party ID.
General Delivery Mailbox
When the caller does not dial anything (either because he does not want to or he is using a 
rotary telephone), he can be sent to the General Delivery Mailbox.
Periodically (daily is best), the Message Manager should transfer the contents of the 
General Delivery Mailbox to the appropriate destinations. 
						

							338Glossary
Hash Sign
Same as Pound Sign. Hash Sign is used in the United Kingdom.
HELP
One of the utility commands. It lists all utility commands with a brief description of each.
Immediate Reply
Allows the message receiver to reply to a message without specifying the extension number 
of the sender.
Inband Signaling
The Follow-On ID (or Called Party ID) that integrates the VPS and the telephone switch. 
Uses intercom paths to light message wait light. Does not give high end features such as: 
Intercom Paging, Two-Way Recording, Direct Mailbox Access, Live Call Screening, etc.
Incomplete Call Handling Service
Calls are considered incomplete when there is no answer or if the line is busy. The 
Incomplete Call Handling Service can be set for 6 options:
(1) to record a message from the caller,
(2) transfer the caller to a covering extension,
(3) page the mailbox owner via the PBX,
(4) notify the mailbox owner via beeper,
(5) transfer the caller to the operator, or
(6) let the caller try another extension. 
Integration
Required between the VPS and the telephone switch. See Inband signaling, APT Integration 
and DPT Integration. 
Intercept Routing No Answer
When a call is not answered, it can be transferred to another extension or to the VPS. 
(This is a PBX feature.)
Intercom Paging
(Available with APT/DPT Integration only.) Allows up to 8 different paging groups. An 
outside party can reach a subscriber who is away from his/her telephone using either 
internal or external page groups. For a Caller ID Caller, if his name has been recorded for 
the Caller Name Announcement feature, the name will be announced at the end of the page.
Interview Service
A special type of subscriber mailbox enabling the subscriber to record up to 10 questions. 
After the answers are recorded the Message Waiting Lamp is turned on at the subscriber 
telephone. (Good for claims departments, order desks, job applications, etc.) 
						

							Glossary339
Keypad
All touch-tone keys on the telephone.
LCD
Liquid crystal display
Live Call Screening
(Available with APT/DPT Integration only.) The proprietary telephone works like an 
answering machine. The subscriber can hear the caller through the speakerphone while the 
message is being recorded.
LOAD
One of the utility commands. It is used to load new or saved data to the VPS from a personal 
computer.
Logical Extension (All Calls Transfer to Mailbox)
An extension that always receives calls directly into its mailbox. This feature is used by 
subscribers who are often unavailable or who do not have a telephone. 
Mailbox Capacity (messages)
The number of messages that can be recorded in a subscribers mailbox; should be set 
between 5 and 100 messages by the System Administrator or the System Manager.
Mailbox Capacity (recording time)
The total amount of time for messages in a subscribers mailbox; should be set between 5 
and 100 min by the System Administrator or the System Manager.
Mailbox Extension
Normally the same number as the telephone extension number.
Mailbox Management
Allows a subscriber to alter the setting for personal mailboxes.
Menu
A list of choices from which the user can select by using the telephone keypad or the keys 
from a personal computer. 
Message Manager
(Mailbox 998) The person who takes care of the General Delivery Mailbox, records 
company greetings(KX-TVS80 only), custom service menus and system caller names, and 
changes the original voice prompts. He has limited system programming capabilities. 
						

							340Glossary
Message Retention Time
The amount of time the system will store a message before deleting the message.
Message Retrieval Order
The order in which the subscriber retrieves messages: Last In First Out (LIFO) or First In 
First Out (FIFO).
Message Transfer
Allows a subscriber to reroute a message to another mailbox unless the message was 
marked private. Additional comments can be added to this message. 
Message Waiting Lamp
Light on proprietary telephones that lights when there are messages in the mailbox.
Message Waiting Notification
The VPS can notify subscribers and the Message Manager when they have received 
messages (if authorized by the System Administrator or the System Manager). Notification 
methods are: (1) by Message Waiting Lamp, or (2) by telephone, or (3) by beeper.
Multilingual Selection Menu
This menu is recorded by the Message Manager and allows callers to choose the language 
they want (System, User 1 or User 2 prompts) when they call the VPS.
Non-Subscriber
A caller to the VPS who does not own a mailbox. 
Notification Method
(See Message Waiting Notification.) 
Operator
Up to three destinations can be assigned as operators. This is the extension that receives 
calls when the calling party is on a rotary phone or dials [0].
Owners Name
After a subscriber records his name, his name will be announced during transfers, Intercom 
Paging, and confirmation of Dialing by Name.
Independent of this recording is registration of name by System Administrator. This allows 
callers to dial parties by name (Dialing by Name) rather than by number. For example, a 
caller can dial S-M-I-T (Smith) rather than Smiths mailbox number, which can be hard 
to remember.