Panasonic Kx-tvs50, Kx-tvs80 Voice Processing System Installation Manual

							SYSTEM ADMINISTRATORS GUIDE191
Appendix B
SYSTEM ADMINISTRATORS GUIDE 
						

							B1 SYSTEM NAVIGATION
192SYSTEM ADMINISTRATORS GUIDE
B1 SYSTEM NAVIGATION
System Administration, which includes the setting and changing of system parameters, is 
performed using an RS-232C ASCII or VT terminal. This can be a personal computer with 
emulation software.
Keyboard Use
Menu options are chosen by 
Typing the number of the option desired and 
Pressing RETURN.
Using the Interface
Programming Guidance
Each parameter is accessed through a series of menu screens. The Programming Menu 
Structure Diagram on the following page depicts this menu flow. A menu flow is shown at the 
beginning of each section. The menu flow corresponds to the Programming Menu Structure 
Diagram on the following pages. This flow is designed to guide the user through the 
appropriate menus to the parameter to be setup or changed. The following example illustrates 
how the menu flow is used.Ta b l e  3 3  
KEY FUNCTIONS
(1) - (9), then 
(RETURN)Typing any number 1 through 9 will select 
the corresponding option for that number.
Pressing RETURN will select the number 
entered.
(\)
Exits the current screen and returns to the 
previous step within the menu.
BackspaceUsed to correct any mis-typed entry.
Example:
System Administration Top Menu - 1 - 4 - 1 - 1
1. Press 1 at the System Administration Top Menu.  Press RETURN.
2. Press 4 at the Program Menu.  Press RETURN.
3. Press 1 at the Service Setting Menu.  Press RETURN.
4. Press 1 on the Automated Attendant Menu to select 1.  Department Dialing, when selected.  
5. Press RETURN.  Auto. Attn-Department Dialing Menu will be displayed on the terminal. 
						

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SYSTEM ADMINISTRATORS GUIDE
193
1. Program1. Mallbox
    Setting
2. Class of
    Service
3. Port
    Service
4. Service
    Setting1. Automated
    Attendant
2. Custom
    Service
1. Department
    Dialing
2. Operators
    Parameter
3. Alternate
    Extension 
						

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194SYSTEM ADMINISTRATORS GUIDE
Programming Menu Structure Diagram
1. Program1. Mailbox
    Setting
1. Enter/Edit
2. Delete
3. Password Reset
4. Mailbox Listing
1. Mailbox No
    Entry1. Mailbox
    Setting
2. Notification
    Setting1. 1st Device 
2. 2nd Device
3. 3rd Device
2. Class of
    Service
3. Port
    Service
4. Service
    Setting1. Automated
    Attendant1. Department
    Dialing
2. Operators
    Parameter
3. Alternate
    Extension
2. Custom
    Service
1. Day Mode
1. Operator 1
2. Operator 2
3. Operator 3
2. Night Mode
1. Operator 1
2. Operator 2
3. Operator 3
1. Enter Extension
2. Delete Extension
3. Extension Listing
1. Enter 
3. Caller ID Listing
Custom Service No. (1-100) Entry
3. Caller ID
    Call Routing
Continued Next Page
Day Mode for each port
Night Mode for each port
COS No. (1-64)
Entry
2. Delete  
						

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195
5. System
    Parameter
    Setting1. System Group
    Assignment
2. Day Service
3. Holiday Setting
4. Daylight Saving
    Time
5. Prompt Setting
7. Others
1. RS-232C
2. Port Setting
    for each port
3. PBX Interface
    Parameter1. Dialing
    Parameter
2. Inband
    Signaling
1. Inter-digit
    Timeout
2. Input/Output
3. Digit Translation    Table
6. Hardware
    Setting1. Extension Numbering Plan 1-16
2. Dialing Parameter
3. Message Waiting Notification
4. External Message Delivery
5. Call Hold
6. Rotary Telephone Service
7. Intercom Paging Parameters
8. Fax Management
9. Disconnect Parameter1. Enter
2. Delete
3. Listing
1. Enter
2. Delete
3. Caller ID Listing 1. Mailbox
    Group1. Enter
2. Delete
3. Listing
2. Extension
    Group1. Enter
2. Delete
3. Listing
6. System caller
    Name Announce 
						

							B2 SYSTEM ADMINISTRATION - MAILBOXES
196SYSTEM ADMINISTRATORS GUIDE
B2 SYSTEM ADMINISTRATION - MAILBOXES
Up to 30 (TVS50) or 62 (TVS80) Subscriber mailboxes can be created or edited by following 
the correct sequence of steps.
Editing Mailboxes
The parameters of each mailbox can be edited based upon the needs of the Subscriber.To access the proper menu for mailbox setup, follow the menu path as shown:
System Administration Top Menu - 1 - 1 - 1 - Mailbox No.
Table 34 
Parameter Value Range
(Default)Description/Function
Mailbox 
Number2-5 digits 
(None)Specifies the Subscribers mailbox number. Mailbox 
number length is determined during setup or when 
initializing the system. Mailbox numbers cannot begin with 
0. If the length of the mailbox number has been defined 
as 3 digits, for example, the valid range for all mailbox 
numbers would be 100 through 997 (998 and 999 would be 
reserved for the Message Manager and the System 
Manager). The length of the mailbox number cannot be 
changed through the Mailbox Setting screen once it has 
been specified.
To access the proper menu for mailbox editing, follow the menu path as shown:
System Administration Top Menu - 1 - 1 - 1 - Mailbox No. - 1 
						

							B2 SYSTEM ADMINISTRATION - MAILBOXES
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Ta b l e  3 5  
Parameter  Value Range
(Default)Description/Function
The Extension 
of the Owner2-5 digits 
(None)Used to transfer calls through the VPS to a Subscribers 
mailbox.
Any valid extension number including an Extension Group 
List number can be assigned.
Note: If an Extension Group List number is assigned to a 
mailbox, all group members are able to share the 
information stored there.
Owner First 
NameUp to 16 
alphabetic 
characters
(None)The first 4 letters of both the first and last name is printed 
on the Mailbox Assignments report.
The Dialing by Name feature uses the last name. Owner Last 
Name
Class of Service 
No.COS No. 1-62
(1)Used to define the set of services available to the 
Subscriber.
Note 1: We recommend that parameters for each COS 
number be defined before assigning a Class of Service 
(COS) number.
Note 2: COS No. 63 pertains to the Message Manager 
while COS No. 64 pertains to the System Manager. These 
numbers cannot be entered in the COS No. data field.
Covering 
Extension2-5 digits 
(None)Identifies the extension number that will receive 
unanswered Subscriber calls. The Automated Attendant 
Service accomplishes this call transfer. The caller is given 
the option of transferring the call or leaving a message in 
the Subscribers mailbox.
The Covering Extension is one of the Incomplete Call 
Handling Service options that can be enabled or disabled by 
the Subscriber using the telephone keypad.
Note: The Extension Group List or Logical Extension 
Numbers cannot be assigned as covering extensions.
Interview 
Mailbox 
Number2-5 digits
(None)Permits a mailbox owner to own an interview mailbox. The 
interview mailbox number must be an unassigned mailbox 
number. 
						

							B2 SYSTEM ADMINISTRATION - MAILBOXES
198SYSTEM ADMINISTRATORS GUIDE
Notification Setting
The parameters for the Message Waiting Notification - Device feature are set using this 
procedure. A maximum of 3 destinations (Device 1, 2, 3) can be specified per mailbox.
•
Class of Service programming determines if the Subscriber is able to use this feature.
•
If the destination device is a telephone, the subscriber will be called when he has 
message(s), and will have a chance to listen to the message(s).
•
If the destination device is a beeper, the subscriber will be notified when he has 
message(s). If the beeper has a display, it is possible to send to it a callback number. The 
callback number can be recorded when a caller leaves a message. If he does not leave a 
callback number, the System Callback No., or the callers number if it is received through 
a telephone companys Caller ID service, will be sent instead. All Calls 
Transfer to 
Mailbox1. Yes
2. No
(No)If this parameter is set to Yes, all calls routed to the 
extension are automatically forwarded to the extensions 
mailbox without ringing the telephone. Forwarding is 
accomplished through the Automated Attendant service. 
Callers are permitted to leave a message.
Note: When this feature has been set to Yes, the mailbox 
owners extension does not necessarily need to exist as a 
phone extension of the PBX.
To access the proper menu for Message Waiting Notification, follow the menu path 
as shown:
System Administration Top Menu - 1 - 1 - 1 - Mailbox No. - 2 - Device No. 1, 2, 
or 3.Table 35 
Parameter Value Range
(Default)Description/Function 
						

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Notification Setting - Device 1-3
Ta b l e  3 6  
Parameter Value Range
(Default)Description/Function
Dial Number Up to 32 digits 
consisting of 1-9, 
0, , # 
P, T, M, X
(None)Assigns a telephone or beeper number to Device 1, 2, or 
3. The subscriber can also specify the dial number from 
his telephone.
P: Pause
T: Dial Tone Detection
M: Dial Mode Switching Code (DTMF to Pulse, or 
Pulse to DTMF)
X: Callback Number Entry Code
1-9, 0, , #: Dial Codes
Note: The callback number entry code X must be 
included in the number to be called if the Beeper 
Callback No. Entry Mode is enabled through COS and 
Type of Device is set to Beeper. The proper number 
of Pauses must be inserted before the callback entry 
code.
The Subscriber can also specify the dial number.
Type of Device 1. Telephone
2. Beeper
(Telephone)Specifies the device to be notified. This is automatically 
set to Beeper when X is used in the Dial Number 
(above). The Subscriber can also specify the type of 
device from his telephone.
Use Mode 1. Not Use
2. Continuously
3. Scheduled
(Continuously)Specifies how Device 1, 2, or 3 is to be used. The 
Subscriber can also specify the use mode from his 
telephone.
1.Not Use - Device 1, 2, or 3 is not used for a 
notification call.
2.Continuously - Device 1, 2, or 3 is called whenever a 
message is recorded in the mailbox.
3.Scheduled - Device 1, 2, or 3 is called on a schedule 
basis when a message has been left in the mailbox.
No. of Retries 0-9 times
(0)Specifies the number of times that a notification call to 
Device 1, 2, or 3 should be attempted after a busy or no 
answer condition is received
Busy Delay 
Time0-120 min
(3)Specifies the time (in minutes) the VPS must wait after 
a busy condition is received before making a 
notification call to Device 1, 2, or 3. 
						

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Deleting a Mailbox
When a mailbox is deleted, the Voice Processing System erases all messages in the mailbox, 
removes the mailbox from all group distribution lists, deletes the personal group distribution 
lists assigned to the mailbox, erases the Subscribers name, and cancels all external delivery 
messages.
Resetting a Mailbox Password
The parameters for clearing a mailbox password are set using this procedure.
Listing Mailboxes
The mailbox number list is displayed using this procedure.No Answer
Delay Time60-120 min
(60)Specifies the time (in minutes) the VPS must wait after 
a no-answer condition is received before making a 
notification call to Device 1, 2, or 3.
Time Frame 1, 2 1-12:  h
00-59: min
AM/PM:
a.m./p.m.
: All Day
Space: No Use
(No Use)Specifies the daily schedule for the Message Waiting 
Notification service for 1 week for this device.
Note: These parameters are active only when Use 
Mode is set to Scheduled.
To access the proper menu for Deleting a Mailbox, follow the menu path as shown:
System Administration Top Menu - 1 - 1 - 2 - Mailbox No.
To access the proper menu for clearing a mailbox password, follow the menu path 
as shown:
System Administration Top Menu - 1 - 1 - 3 - Mailbox No.Table 36 
Parameter Value Range
(Default)Description/Function