Panasonic Kx-tvs50, Kx-tvs80 Voice Processing System Installation Manual

							C6 DELIVERING MESSAGES
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C6 DELIVERING MESSAGES
There are 2 methods of delivering messages. The distributions of each message can also be 
checked.
Delivering Messages to All Mailboxes (Broadcasting Messages)
An identical message can be delivered to all VPS Subscribers at the same time. This procedure 
is referred to as Broadcasting Messages. The message to be broadcast is recorded in the System 
Managers mailbox. This feature is useful when informing Subscribers about the current VPS 
status such as remaining flash memory capacity, requesting that unnecessary messages be 
erased, etc.
1.Log in the Main Menu.
2.Press [2] to deliver a message.
3.Press [1] to record a broadcast message.
4.Record a broadcast message and 
Press [1].
5.Press [2] to accept the message recorded.
Delivering Messages to Specified Mailboxes
Messages can be delivered to more than 1 Subscribers mailbox by specifying the mailboxes 
for delivery.
1.Log in the Main Menu.
2.Press [2] to deliver a message.
3.Press [2] to deliver a message.
4.Type the 
mailbox number of the intended recipient.
Note
Enter by name by Pressing [#] [1] first.
Use a System Group Distribution List by specifying its number. 
						

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5.Press [2] to accept the number if it is correct.
Note
Add mailbox numbers by Pressing [2]. Review the mailing list by Pressing [3] and 
cancel message transfer by Pressing [ ].
6.Press [1] to record a message.
7.Record the message at the tone and 
Press [1].
8.Press [2] to accept the entry made.
9.Press [1] to specify the delivery time and the private status.
Note
Send the message immediately and return to the Main Menu by Pressing [2].
10. 
Press [1] to specify the delivery time.
11. 
Type the 
time and 
Press [#].
12. 
Press [1] for 
AM or 
[2] for 
PM.
13. 
Type the 
date (month and day) and 
Press [#]. 
14. 
Press [2] to accept the entry made.
15. 
Press [1] to make this message private; otherwise, 
Press [2]. 
Checking Mailbox Distribution
This parameter is used to check if messages have been delivered to recipients.
1.Log in the Main Menu.
2.Press [4] to check distribution status.
3.Press [3] to cancel the message or delete verification.
Note
Listen to messages by Pressing [1]. Check the previous message by Pressing [1] twice. 
Check the next message by Pressing [2].
4.Press [1] to delete verification of this message, or 
[2] to cancel message delivery. 
						

							C7 CUSTOMIZING THE SYSTEM MANAGERS MAILBOX
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C7 CUSTOMIZING THE SYSTEM MANAGERS 
MAILBOX
In order to ensure system security, a password must be established consisting of up to 8 
numeric characters. Anyone requesting access to the System Managers service will be 
required to enter this password before proceeding.
Note
While the System Administrator programs via a computer, this service cannot be accessed 
and Sorry, this function is not available. is played.
1.Log in the Main Menu.
2.Press [3] to customize the mailbox. The current setting will be played.
3.Press [1] to change the mailbox password.
4.Type the 
password and 
Press [#].
Note
If a password is not needed Press [#]. It is recommended to set the password to 
maintain security.
5.Press [2] to accept the entry. 
						

							C8 LISTENING TO SYSTEM MANAGER MESSAGES 
274SYSTEM MANAGERS GUIDE
C8 LISTENING TO SYSTEM MANAGER 
MESSAGES 
1.Log in the Main Menu.
2.The VPS plays the number of new messages. 
Press [1] to listen to the messages.
3.The VPS plays each message with the sender identified along with when the message was 
recorded. 
Press [0] to listen to the entire menu.
•
[1]Repeat this message
•
[1] [1] Replay the Previous Message
•
[2] Play the Next Message
•
[3] Erase this Message
•
[4] Reply
•
[5] Rewind
•
[6] Fast Forward
•
[7] Transfer
•
[8] Message Scan 
						

							MESSAGE MANAGERS GUIDE275
Appendix D
MESSAGE MANAGERS GUIDE 
						

							D1 ACCESSING THE MESSAGE MANAGERS MAILBOX
276MESSAGE MANAGERS GUIDE
D1 ACCESSING THE MESSAGE MANAGERS 
MAILBOX
The Message Managers Mailbox must be accessed before any Message Manager task can be 
performed. Three items of information are required before accessing the Message Managers 
Mailbox — the telephone number connected directly to the Voice Mail Service, the Message 
Managers Mailbox Number, and the Message Managers Password. The Message Managers 
Mailbox Number is 98, 998, 9998, or 99998 depending upon the mailbox number length 
specified in System Programming. The Message Managers password is assigned through the 
Message Managers Service.
To Access the Message Managers Mailbox
1.
Dial the extension number connected to the Voice Mail Service. Or 
Dial any VPS 
extension number and 
Press [#] [6] (Service Access Command).
2.Press [ ], then enter the 
Message Managers Mailbox Number 98, 998, 9998 or 99998.
3.Type the 
Password followed by 
[#]. The Main Menu of Message Managers Service will 
be played. Please enter your partys mailbox number.
To enter by name, press [#] and [1].
If you are using a rotary telephone, stay on the line.
To call the operator, press [0].
Enter your password, followed by [#].
You have (number) new message(s).
To transfer General Delivery Mailbox messages, press [1].
To set up message waiting notification, press [2].
To customize your mailbox, press [3].
To set the clock, press [4].
To modify message, press [5].
To end this call, press [ ]. 
						

							D2 MANAGING THE GENERAL DELIVERY MAILBOX
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D2 MANAGING THE GENERAL DELIVERY 
MAILBOX
One of the Message Managers functions is to check the General Delivery Mailbox for 
messages and transfer them to the appropriate mailbox. This can be done at any time using the 
telephone.
Listening to Messages
The status of the General Delivery Mailbox is monitored through the Message Managers 
Mailbox. Messages stored there can be listened to and, if necessary, transferred to their 
intended recipients.
1.Log in the Main Menu. 
2.The VPS plays the number of new messages. 
Press [1] to listen to the messages. 
3.The VPS plays each message with the sender identified along with when the message was 
recorded. 
Press [0] to listen to the entire menu.
•
[1] Repeat this Message
•
[1] [1] Replay the Previous Message
•
[2] Play the Next Message
•
[3] Erase this Message
•
[4] Reply
•
[5] Rewind
•
[6] Fast Forward
•
[7] Transfer
•
[8] Message Scan
Transferring Messages
Messages left in the General Delivery Mailbox must be transferred to their intended recipients 
with any necessary attached voice comments. We recommend that once a message has been 
transferred, the original be deleted from the General Delivery Mailbox.
1.Log in the Main Menu. 
2.Press [1] to transfer messages from the General Delivery Mailbox. 
						

							D2 MANAGING THE GENERAL DELIVERY MAILBOX
278MESSAGE MANAGERS GUIDE
3.The VPS plays the first (next/last) message. 
Press [7] to transfer the message.
4.Type the 
destination mailbox number.
5.Press [2] to accept the number.
6.Press [2] to transfer with comment.
Note
Messages can be transferred without comment by Pressing [1]. A mailbox number can 
be added by Pressing [3]. The Mailing List can be reviewed by Pressing [4].
7.Record the 
comments and 
Press [1].
8.Press [2] to accept the comments entered. 
						

							D3 SETTING UP MESSAGE WAITING NOTIFICATION
MESSAGE MANAGERS GUIDE
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D3 SETTING UP MESSAGE WAITING 
NOTIFICATION
The VPS is able to notify the Message Manager that unplayed messages are waiting in the 
Message Managers Mailbox. Two types of Message Waiting Notification are available — 
Notification by Message Waiting Lamp and Notification by Calling.
Setting Message Waiting Lamp Status
The VPS illuminates the message waiting lamp on the extension when a new message is 
recorded in the Message Managers Mailbox.
1.Log in the Main Menu.
2.Press [2] to set Message Waiting Notification
3.Press [1] to change the Message Waiting Lamp Notification Status.
4.Press [1] to change the Message Waiting Lamp Notification Status, or 
[2] to accept it. 
Setting Notification by Calling Status
The VPS calls the preset telephone or beeper when a new message is recorded in the mailbox. 
Set the following parameters as appropriate.
Setting Device Status
For each device, the notification is enabled or disabled according to a preset schedule. The 
Message Manager cannot enable
 a device according to a schedule. The System Administrator 
must accomplish this task (see Time Frame 1, 2 in Table 36 in B2 SYSTEM 
ADMINISTRATION - MAILBOXES).
1.Log in the Main Menu.
2.Press [2] to set Message Waiting Notification
3.Press [2] to change the notification method.
4.Press [1], [2], or [3] to select the device status.
•
[1] Schedule (enabled on the schedule)
•
[2] Continuously (enabled whole day) 
						

							D3 SETTING UP MESSAGE WAITING NOTIFICATION
280MESSAGE MANAGERS GUIDE
•
[3] Not Use (disabled whole day)
Assigning Notification Numbers
Up to 3 telephone or beeper numbers can be set for message notification. The 0 to 9 keys, the 
tone/pulse switch, and the beeper Callback Number Display Entry Code [X] are used to make 
these assignments.
When the Beeper Callback No. Entry Code is added at the end of a beeper number, the 
notification is made in a little different way. The VPS will ask the caller to enter the number to 
be called and will display this number on the beeper. The setting of the Callback Number Entry 
can be set to before the message, after the message, or with no message depending on System 
Programming.
It is also possible to have the caller select whether or not enter a callback number. The System 
Manager must authorize the use of the Beeper Callback No. Entry Code.
1.Log in the Main Menu.
2.Press [2] to set Message Waiting Notification
3.Press [3] to Assign Telephone Number.
4.Press [1] to change the first telephone number, 
[2] to change the second telephone number, 
or 
[3] to change the third telephone number.
5.Press [1] to set the telephone number.
6.Type the 
telephone number.
7.Press [2] to accept the entry.
•
[1] Change the telephone number
•
[2] Accept
•
[3] Review
•
[4] Add more digits
•
[5] Insert a pause
•
[6] Set dial mode
•
[7] Insert a wait for dial tone
•
[8] Insert a beeper display command
8.Press [1] to be notified by telephone or 
[2] by a beeper.