Dell 1355cn User Guide

							Printing229
15
Printing
This chapter covers tips for printing, how to print certain lists of information 
from your printer, and how to cancel a job.
Tips for Successful Printing
Tips on Storing Print Media
Store your print media properly. For more information, see Storing Print 
Media on page 196.
Avoiding Paper Jams
 NOTE: It is recommended that you try a limited sample of any print media you are 
considering using with the printer before purchasing large quantities.
By selecting appropriate print media and loading it properly, you can avoid 
paper jams. See the following instructions on loading print media:
• Loading Print Media in the Multipurpose Feeder (MPF) on page 202
• Loading Print Media in the Priority Sheet Inserter (PSI) on page 211
• Avoiding Jams on page 459
If you experience a jam, see Jam on page 492 for instructions.
Sending a Job to Print
Install the printer driver to use all the features of the printer. When you 
choose Print from a software program, a window representing the printer 
driver opens. Select the appropriate settings for the specific job you are 
sending to print. Print settings selected from the driver have precedence over 
the default menu settings selected from the operator panel or Tool Box.
You may need to click Preferences from the initial Print box to see all the 
available system settings you can change. If you are not familiar with a feature 
in the printer driver window, open the online Help for more information.
To print a job from a typical Windows
® application:
 
						

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1Open the file you want to print.
2From the File menu, select Print.
3Verify that the correct printer is selected in the dialog box. Modify the 
system settings as needed (such as the pages you want to print or the 
number of copies).
4To adjust system settings not available from the first screen, such as 
Quality, Paper Size, or Image Orientation, click 
Preferences.
The 
Printing Preferences dialog box appears.
5Specify the print settings. For more information, click Help.
6Click OK to close the Printing Preferences dialog box.
7Click Print to send the job to the selected printer.
Canceling a Print Job
There are several methods for canceling a print job.
Canceling From the Operator Panel
To cancel a job after it has started printing:
1
Press the   (Cancel) button.
 NOTE: Printing is canceled only for the current job. All the following jobs will 
continue to print.
Canceling a Job From the Computer Running Windows
Canceling a Job From the Taskbar
When you send a job to print, a small printer icon appears in the right corner 
of the taskbar.
1
Double-click the printer icon. 
A list of print jobs appears in the printer window.
2Select the job you want to cancel.
3Press Delete on the keyboard.
 
						

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Canceling a Job From the Desktop
1Minimize all programs to reveal the desktop.
Click 
StartPrinters and Faxes (for Windows XP and 2003).
Click 
Start Devices and Printers (f or  Wind ow s 7 an d Win dows  Server® 
2008 R2).
Click 
Start Control Panel Hardware and Sound Printers (for 
Wind ows Vis ta®).
Click 
Start Control Panel Printers (for Windows Server 2008).
A list of available printers appears. 
2Double-click the printer you selected when you sent the job.
A list of print jobs appears in the printer window.
3Select the job you want to cancel.
4Press Delete on the keyboard.
Direct Print Using the USB Storage Device
The Print From USB Memory feature allows you to print files stored in a USB 
storage device by operating from the operator panel.
Supported File Formats
Files in the following file formats can be printed directly from a USB storage 
device.
•PDF
•TIFF
•JPEG
To print a file in a USB storage device:
1
Insert a USB storage device to the USB port of the printer.
USB Memory appears.
2Ensure that Print From is highlighted, and then press the   button.
Select Document appears.
 
						

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3Press the   button until the desired file is highlighted, and then press the 
 button.
4Select printing options as required.
 NOTE: You can print files scanned and stored using the Scan to USB Memory 
feature. Files saved without using the feature such as files created by user 
may not be printed properly.
Printing a Report Page
By using the Report/List menu, you can print a various of settings for 
your printer including printer settings, panel settings, job history, error 
history, color test page, protocol monitor, address book, and fax activity. This 
section describes two examples of printing from the Report/List menu. 
Printing a System Settings Page
To verify detailed printer settings, print a printer settings page.
See Understanding the Printer Menus on page 359 or Understanding the 
Tool Box Menus on page 323 to identify the display and operator panel 
buttons if you need help.
The Operator Panel
1Press the (Menu) button.
2Press the   button until System is highlighted, and then press the   
button.
3Press the   button until Report/List is highlighted, and then press 
the  button.
4Ensure that System Settings is highlighted, and then press the   
button.
The system settings page is printed.
5Confirm the IP address next to IP Address under Wired Network on the 
system settings page.
If the IP address is 
0.0.0.0, wait for a few minutes to resolve the IP 
address automatically, and then print the system settings page again.
If the IP address is not resolved automatically, see Assigning an IP Address 
(for IPv4 Mode) on page 53.
 
						

							Printing233
Printer Settings
Using the Tool Box to Change the Printer Settings
You can select menu items and corresponding values from the Tool Box.
 NOTE: 
 NOTE: Factory defaults may vary for different countries.
These settings are active until new ones are selected or the factory defaults are 
restored.
To select a new value as a setting:
1
Click Start  All Programs  Dell Printers  Dell 1355 Multifunction 
Color Printer
  Tool Box.
 NOTE: The Select Printer dialog box opens in this step, when multiple printer 
drivers are installed on your computer. In this case, click the name of Dell 1355 
Multifunction Color Printer listed in Printer Name, and then click OK.
The Tool Box opens.
2Click the Printer Maintenance tab.
3Select the desired menu item.
Each menu item has a list of values for the menu item. A value can be:
• A phrase or word to describe a setting
• A numerical value that can be changed
• An On or Off setting
4Select the desired value, and then click the associated button with each 
menu item.
Driver settings may have precedence over changes previously made and 
may require you to change the Tool Box defaults.
Adjusting the Language
To display a different language on the operator panel:
From the Printer Operator Panel
1Press the   (Menu) button.
 
						

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2Press the   button until System is highlighted, and then press the   
button.
3Press the   button until Panel Language is highlighted, and then 
press the   button.
4Press the   button until the desired language is highlighted, and then 
press the   button.
From Your Computer
 NOTE: 
1
Click Start  All Programs  Dell Printers Dell 1355 Multifunction 
Color Printer
  Tool Box.
 NOTE: The Select Printer dialog box opens in this step, when multiple printer 
drivers are installed on your computer. In this case, click the name of Dell 1355 
Multifunction Color Printer listed in Printer Name, and then click OK.
The Tool Box opens.
2Click the Printer Maintenance tab.
3Select System Settings from the list at the left side of the page.
The 
System Settings page is displayed.
4Select the desired language from Panel Language, and then press the 
Apply New Settings button.
 
						

							Copying235
16
Copying
Loading Paper for Copying
The instructions for loading print documents are the same whether you are 
printing, faxing, or copying. For more details, see Loading Print Media on 
page 201.
Preparing a Document
You can use the document glass or the Automatic Document Feeder (ADF) 
to load an original document for copying, scanning and sending a fax. You can 
load up to 35 sheets of 75 g/m
2 (20 lb) documents for one job using the ADF 
or one sheet at a time using the document glass.
 CAUTION: Avoid loading documents that are smaller than 5.5 in. by 5.5 in. (139.7 
mm by 139.7 mm) or larger than 8.5 in. by 14 in. (215.9 mm by 355.6 mm), different 
sizes or weights together, or booklets, pamphlets, transparencies, or documents 
having other unusual characteristics in ADF.
 
CAUTION: Carbon-paper or carbon-backed paper, coated paper, onion skin or 
thin paper, wrinkled or creased paper, curled or rolled paper or torn paper cannot 
be used in ADF.
 
CAUTION: Do not use the documents with staples, paper clips or exposed to 
adhesives or solvent based materials such as glue, ink and correcting fluid in ADF.
 
NOTE: To get the best scan quality, especially for color or gray scale images, use 
the document glass instead of the ADF.
Making Copies From the Document Glass
 NOTE: A computer connection is not required for copying. 
 
NOTE: Ensure that no document is in the ADF. If any document is detected in the 
ADF, it takes priority over the document on the document glass.
 
NOTE: Contaminants on the document glass may cause black spots on the copy 
printout. For best results, clean the document glass before use. For more 
information, see Cleaning the Scanner on page 454.
 
						

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To make a copy from the document glass:
1
Open the document cover.
2Place the document face down on the document glass and align it with the 
registration guide on the top left corner of the glass.
3Close the document cover.
 NOTE: Leaving the document cover open while copying may affect the copy 
quality and increase the toner consumption.
 
NOTE: If you are copying a page from a book or magazine, lift the document 
cover until its hinges are caught by the stopper and then close the cover. If the 
book or magazine is thicker than 30 mm, start copying with the cover open. 
 
						

							Copying237
4Customize the copy settings including the number of copies, copy size, the 
contrast, and the image quality. For more information, see Setting Copy 
Options on page 238.
To clear the settings, use the 
AC (All Clear) button.
5Press the   (Start) button to begin copying.
 NOTE: Press the   (Cancel) button to cancel a copy job at any time while 
scanning a document.
Making Copies From the ADF
 NOTICE: Do not load more than 35 sheets into the ADF or allow more than 35 
sheets to be fed to the ADF output tray. The ADF output tray should be emptied 
before it exceeds 35 sheets or your original documents may be damaged. 
 
NOTE: To get the best scan quality, especially for gray scale images, use the 
document glass instead of the ADF.
 
NOTE: A computer connection is not required for copying. 
1Load up to 35 sheets of 75 g/m2 (20 lb) documents face up on the ADF 
with top edge of the documents in first. Then adjust the document guides 
to the correct document size.
 NOTE: Ensure that you use the document guides before copying a legal-size 
document.
2Customize the copy settings including the number of copies, copy size, 
contrast, and image quality. For more information, see Setting Copy 
Options on page 238.
 
						

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To clear the settings, use the AC (All Clear) button.
3Press the   (Start) button to begin copying.
 NOTE: Press the   (Cancel) button to cancel a copy job at any time while 
scanning a document.
Setting Copy Options
Set the following options for the current copy job before pressing the  
(Start) button to make copies.
 NOTE: The copy options automatically return to their default status after copying. 
Number of Copies
To specify the number of copies from 1 to 99.
1
Load the document(s) face up with top edge in first into the ADF.
OR
Place a single document face down on the document glass, and close the 
document cover.
For details about loading a document, see Loading an Original Document 
on the ADF on page 296.
2Press the   (Copy) button.
3Enter the number of copies using the numeric keypad to select the desired 
value.
4Press the   (Start) button to begin copying.
Color
To select mode for color or black and white copying.
1
Load the document(s) face up with top edge in first into the ADF.
OR
Place a single document face down on the document glass, and close the 
document cover.
For details about loading a document, see Loading an Original Document 
on the ADF on page 296.