OKI MC561dn User Manual

							61 – Faxing: Faxing from a Computer
MC361/MC561/CX2731 MFP Advanced User’s Guide
a) Click New (FAX number).
b) In the New (FAX number) dialog box, enter a destination 
name under Name.
c) Enter a destination fax number under FAX number.
d) Enter any comments you wish under Comment.
e) Click OK.
9Click [OK] to save.
On the left column of the Phone book] dialog box, a new group 
is added. When you select a group, the fax numbers registered in 
the group are shown on the right column of the dialog box.
10Click OK in the Confirmation window.
11Select Exit from the Fax Number menu.
Sending a Fax to a Group
By using a group, you can specify multiple destinations in one 
operation.
1Open the file you want to fax.
2From the File menu, select Print.
3From Select Printer, select OKI MC561 (FAX), then click Print.
4On the Selecting Recipients dialog box, select the Phone book 
tab.
5Select a group from the right column, then click Add
						

							62 – Faxing: Faxing from a Computer
MC361/MC561/CX2731 MFP Advanced User’s Guide
Note
Once the data is stored in the MFP, you cannot cancel the job 
from your computer. For details on how to cancel a fax job stored 
in the MFP memory, see the Basic User’s Guide on the DVD 
supplied with your MFP.
Copying Phone Book Data from one 
Computer to Another
The following procedure explains how to export the phone book data 
from your computer and to import it to another computer.
Important!
• You cannot export groups. However, each entry in a group 
is exported.
• Entries that are already registered are not imported.
First, export the data from your computer
1Click Start > Devices and Printers.
2Right-click the OKI MC561 icon and select Printing preferences > 
OKI MC561 (FAX).
3On the Setup tab, click Phone book.
4From the Tools menu, select Export.
5In the Export to file dialog box, specify where to save the file.
6Enter a name for the file under File name, then click Save.
The data of the phone book is exported as a CSV file in which 
entries are put in display order, being separated with a comma. 
The name comes first, followed by the number and comment. 
7Close the phone book.
8Copy the created file to the other computer.
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							63 – Faxing: Faxing from a Computer
MC361/MC561/CX2731 MFP Advanced User’s Guide
Next, import the data onto the other computer
1Click Start > Devices and Printers.
2Right-click the OKI MC561 icon and select Printing preferences > 
OKI MC561 (FAX).
3On the Setup tab, click Phone book.
4From the Tools menu, select Import.
5On the Import Phone Book dialog box, specify the file you have 
copied.
6Click Next.
7From the FAX Number menu, select Save.
8Click OK on the confirmation window.
9From the FAX Number menu, click Exit.
Associating New Definition With Phone Book 
Format
If you want to import a CSV file with a format different from that of 
the phone book, select a CSV definition file and associate the 
definition with that of the phone book.
1Click Start > Devices and Printers.
2Right-click the OKI MC561 icon and select Printing preferences > 
OKI MC561 (FAX).
3On the Setup tab, click Phone book.
4From the Tools menu, select Import.
5In the Import Phone Book dialog box, specify the CSV file to 
import under Choose a CSV File.
6Select the “Setup relationship between the fields imported and 
phone book.” check box and specify a CSV definition file.
7Select Comma (,) under Field separation characters.
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							64 – Faxing: Faxing from a Computer
MC361/MC561/CX2731 MFP Advanced User’s Guide
Note
The operation can be continued if a definition file is not specified. 
I f  t h e  d e f i n i t i o n  f i l e  i s  n o t  s p e c i f i e d ,  s e l e c t  w h e t h e r  t o  s a v e  a  n e w  
definition file in the dialog box displayed in step 9.
8Click [Next].
9Associate the definition you are importing with that of the phone 
book, then click OK.
10From the FAX Number menu, click Save.
11Click OK on the confirmation menu.
12From the FAX Number menu, click Exit.
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							65 – Scanning: Scan to E-mail
MC361/MC561/CX2731 MFP Advanced User’s Guide
Scanning
Using the Control Panel Arrow Keys
When using the arrow keys, press the key 
repetitively to go to the selection.
Scan to E-mail _______________
Note
The following procedures assume that [Continuous Scan] is 
disabled. 
For the basic procedures when [Continuous Scan] is enabled, 
refer to the Basic User’s Guide on the DVD supplied with your 
MFP.
Setting Sender and Reply To Addresses
To set the e-mail address from which e-mails are sent and the 
address to which responses are sent.
1Press the  key.
2Use the down arrow key to select [Admin Setup], then press 
.
3Enter the administrator password.
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							66 – Scanning: Scan to E-mail
MC361/MC561/CX2731 MFP Advanced User’s Guide
Note
The default password is “aaaaaa”.
4Use the arrow keys to select [Enter], then press .
5Use the down arrow key to select [Scanner Setup], then press 
.
6Use the down arrow key to select [E-mail Setup], then press 
.
7Use the down arrow key to select [From/Reply to], then press 
.
8Use the down arrow key to select [From] or [Reply to], then 
press .
a) If you select [From]:
-Enter e-mail addresses.
- Use the arrow keys to select [Enter], then press .
b) If you select [Reply to]:
-Select a method to enter a destination.
-Specify a destination.
9Use the left arrow key to go back to the main screen.
Creating Templates
You can record up to five templates with various subject lines and 
body text.
Registering a Subject
1Press the  key.
2Press the down arrow key to select [Admin Setup], then press 
.
3Enter the administrator password (the default password is 
“aaaaaa”).
4Use the arrow keys to select [Enter], then press .
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							67 – Scanning: Scan to E-mail
MC361/MC561/CX2731 MFP Advanced User’s Guide
5Use the down arrow key to select [Scanner Setup], then press 
.
6Use the down arrow key to select [E-mail Setup], then press 
.
7Use the down arrow key to select [Template], then press .
8Make sure that [Edit Subject] is selected, then press .
9Use the down arrow key to select a number, then press .
10Enter the subject (up to 80 characters).
11Use the arrow keys to select [Enter], then press .
12Use the left arrow key to go back to the main screen.
Registering Body Text
1Perform steps 1 to 7 in “Registering a Subject” above.
2Press the down arrow key to select [Edit Body], then press 
.
3Enter the body text (up to 256 characters).
4Use the arrow keys to select [Enter], then press .
5Use the left arrow key to go back to the main screen.
Using a Template
To use a templates for standardized e-mails.
1Place your document with text face up in the ADF or face down 
on the document glass.
2Press the  key.
3Make sure that [E-mail] is selected, then press .
4Press the down arrow key to select [Scan setting], then press 
.
5Press the down arrow key to select [Edit email setting], then 
press .
6Press the down arrow key to select [Subject] or [Email body], 
then press .
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							68 – Scanning: Scanning and Internet Faxing
MC361/MC561/CX2731 MFP Advanced User’s Guide
7Press the down arrow key to select [Select Subject] or [Select 
Text], then press .
8Press the down arrow key to select a subject or text, then press 
.
9Press up arrow key to select [Add destination], then press .
10Press the down arrow key to select an entry method, then press 
.
11Specify a destination, then press .
12Press the  or  key.
Scanning and Internet Faxing ___
This section explains operations for scanning and internet faxing. The 
scan to local PC and the scan to remote PC cannot be used for the 
functions below.
In this section, the procedures are explained from the scan menu as 
an example. If you use the internet fax function, each setting can be 
configured from the [Scan Setting] menu on the [Internet FAX 
Standby] screen.
Note
For details on how to start a scan job, refer to the Basic Users 
Guide on the DVD supplied with your MFP.
Specifying the File Name
You can specify or edit the file name of scanned documents.
1On the [Scan Menu] screen (press the  key), select the 
scan mode you want, then press . If you select USB 
memory, skip step 2.
2Press the down arrow key to select [Scan setting], then press 
.
3Press the down arrow key to select [File Name], then press 
.
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							69 – Scanning: Scanning and Internet Faxing
MC361/MC561/CX2731 MFP Advanced User’s Guide
4Enter a file name containing up to 64 characters.
5Use the arrow keys to select [Enter], then press .
Note
If you do not specify the file name, the name specified by the 
factory default settings is used.
Changing the Scan Size
To specify the appropriate scan size for your document:
1On the [Scan Menu] screen (press the  key), select the 
scan mode you want, then press . If you select 
[USBmemory], skip step 2.
2Make sure that [Scan setting] is selected, then press .
3Make sure that [Scan Size] is selected, then press .
4Press the down arrow key to select a value, then press .
Changing the Resolution
To select the appropriate resolution to scan your document to get 
optimum image quality.
1On the [Scan Menu] screen, select the scan mode you want, then 
press . If you select [USBmemory], skip step 2.
2Press the down arrow key to select [Scan setting], then press 
.
3Press the down arrow key to select [Quality], then press . 
For internet faxing, select [Resolution], then press  and 
skip top step 5.
4Press the down arrow key to select [Document Type], then press 
.
5Press the down arrow key to select a value, then press .
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							70 – Scanning: Scanning and Internet Faxing
MC361/MC561/CX2731 MFP Advanced User’s Guide
Note
Scanning takes longer in [Photo] mode.
Adjusting the Density
1On the [Scan Menu] screen (press the  key), select the 
scan mode you want, then press . If you select 
[USBmemory], skip step 2.
2Press the down arrow key to select [Scan setting], then press 
.
3Press the down arrow key to select [Image Quality], then press 
. For internet faxing, select [Density], then press  
and skip to step 5.
4Make sure that [Density] is selected, then press .
5Use the up and down arrow keys to select a density value, then 
press .
Note
[0] is the standard value. To darken the document image, select 
[+1], [+2] or [+3] (most dense). To lighten the document 
image, select [-1], [-2] or [-3] (least dense).
Specifying the File Format
You can specify the file format of scanned documents as PDF, TIFF, 
JPEG or XPS.
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