OKI MC561dn User Manual
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Advanced User Guide 59101501 my.okidata.com MC361/MC561/CX2731 MFP Downloaded From ManualsPrinter.com Manuals
2 – Copyright Information MC361/MC561/CX2731 MFP Advanced User’s Guide Copyright Information Copyright © 2010 by Oki Data. All Rights Reserved MC361/MC561/CX2731 MFP Advanced User’s Guide P/N 59101501, Revision 1.0 December, 2010 Disclaimer Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer. While all reasonable efforts have been made to make this document as accurate and helpful as possible, w e m a k e n o w a r r a n t y o f a n y k i n d , expressed or implied, as to the accuracy or completeness of the information contained herein. The most up-to-date drivers and manuals are available from the web site: http://www.okiprintingsolutions.com Trademark Information Oki and Oki Data are registered trademarks of Oki Electric Industry Company Ltd. Apple, Macintosh and Mac OS are registered trademarks of Apple Computers Inc. Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-Packard Company. Microsoft, MS-DOS and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Other product names and brand names are registered trademarks or trademarks of their proprietors. Downloaded From ManualsPrinter.com Manuals
3 – Copyright Information MC361/MC561/CX2731 MFP Advanced User’s Guide Emergency First Aid _____________ Take care with toner powder: If swallowed, give small amounts of cold water and seek medical attention. DO NOT attempt to induce vomiting. If inhaled, move the person to an open area for fresh air. Seek medical attention. If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention. Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing. Note Images used in this manual may include optional features that your product does not have installed. Downloaded From ManualsPrinter.com Manuals
4 – Contents MC361/MC561/CX2731 MFP Advanced User’s Guide Contents About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Note, Important, Caution, Warning . . . . . . . . . . . . . . . . . . . . 10 Conventions Used . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 The Term MFP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Loading Documents for Copying . . . . . . . . . . . . . . . . . . . . . . 13 Auto Document Feed (ADF) . . . . . . . . . . . . . . . . . . . . . . . 13 Manual Feed: Document Glass . . . . . . . . . . . . . . . . . . . . . 13 Collating Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Multiple Pages on One Sheet . . . . . . . . . . . . . . . . . . . . . . . . 15 Two Pages to One Sheet . . . . . . . . . . . . . . . . . . . . . . . . . 15 Four Pages to One Sheet, Vertical Setting . . . . . . . . . . . . . 15 Four Pages to One Sheet, Horizontal Setting . . . . . . . . . . . 15 Multiple Copies on One Sheet . . . . . . . . . . . . . . . . . . . . . . . . 17 Repeat Two . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Repeat Four . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Copying Identification Cards . . . . . . . . . . . . . . . . . . . . . . . . . 19 Erasing Edge Shadows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Setting Margins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ‘21 Margins: Simplex (One-Sided) Copies . . . . . . . . . . . . . . . . 21 Margins: Duplex Copies . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Copy Different Length Documents . . . . . . . . . . . . . . . . . . . . . 24 Incompatible Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Disabling an Incompatible Function . . . . . . . . . . . . . . . . . . 26 Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Loading Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Auto Document Feed (ADF) . . . . . . . . . . . . . . . . . . . . . . . 28 Manual Feed: Document Glass . . . . . . . . . . . . . . . . . . . . . 28 Duplex Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 ADF and Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Sender Name (TTI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Registering a Sender Name. . . . . . . . . . . . . . . . . . . . . . . . 31 Changing the Sender Name (TTI) Printed on a Fax . . . . . . . 31 Changing the Standard Sender Name (TTI) . . . . . . . . . . . . 32 Setting a Prefix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Registering a Prefix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Using a Prefix When Transmitting Faxes . . . . . . . . . . . . . . . 33 Using a Prefix When Registering a Number to Speed Dial . . . 34 Downloaded From ManualsPrinter.com Manuals
5 – Contents MC361/MC561/CX2731 MFP Advanced User’s Guide Transmission Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Transmission in Real Time . . . . . . . . . . . . . . . . . . . . . . . . 36 Manual Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Transmit to Multiple Destinations. . . . . . . . . . . . . . . . . . . . 38 Transmit at a Specified Time . . . . . . . . . . . . . . . . . . . . . . . 39 Fcode Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Fcode Confidential Communication . . . . . . . . . . . . . . . . . . 40 Fcode Bulletin Board Communication . . . . . . . . . . . . . . . . . 40 Registering Fcode Boxes . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Fcode Transmission Using a Sub Address . . . . . . . . . . . . . . 44 Security Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 ID Check Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Check Broadcast Destination . . . . . . . . . . . . . . . . . . . . . . . 50 Press Dial Twice (Confirm Dial) . . . . . . . . . . . . . . . . . . . . . 51 Fax Reception Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Reducing Received Images Larger than the Paper Size . . . . . 53 Specifying a Reduction Margin. . . . . . . . . . . . . . . . . . . . . . 54 Changing the Buzzer Volume . . . . . . . . . . . . . . . . . . . . . . 55 Automatically Forwarding Faxes . . . . . . . . . . . . . . . . . . . . 56 Setting Up Fax Forward . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Setting the Wait Time for a Response . . . . . . . . . . . . . . . . 57 Faxing from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 Sending a Fax from a Computer . . . . . . . . . . . . . . . . . . . . 58 Adding a Fax Number to the Phone Book . . . . . . . . . . . . . . 59 Grouping Entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Sending a Fax to a Group . . . . . . . . . . . . . . . . . . . . . . . . . 61 Canceling a Fax Job from a Computer . . . . . . . . . . . . . . . . 61 Copying Phone Book Data from one Computer to Another . . 62 Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Scan to E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Setting Sender and Reply To Addresses . . . . . . . . . . . . . . . 65 Creating Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Using a Template. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 Scanning and Internet Faxing . . . . . . . . . . . . . . . . . . . . . . . . 68 Specifying the File Name . . . . . . . . . . . . . . . . . . . . . . . . . 68 Changing the Scan Size . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Changing the Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Adjusting the Density . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Specifying the File Format . . . . . . . . . . . . . . . . . . . . . . . . 70 Encrypting PDFs: for Scanning Only . . . . . . . . . . . . . . . . . . 71 Setting the Compression Level . . . . . . . . . . . . . . . . . . . . . 75 Setting Grayscale . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Drivers and Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Downloaded From ManualsPrinter.com Manuals
6 – Contents MC361/MC561/CX2731 MFP Advanced User’s Guide Using the TWAIN Driver: Windows . . . . . . . . . . . . . . . . . . . 77 Changing Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 Using the TWAIN Driver: Macintosh OS X . . . . . . . . . . . . . . 80 Using WIA Driver: Windows Only . . . . . . . . . . . . . . . . . . . . 82 ActKey Software: Windows Only . . . . . . . . . . . . . . . . . . . . 84 Using Network Configuration . . . . . . . . . . . . . . . . . . . . . . . 86 Internet FAX & Scan To E-mail . . . . . . . . . . . . . . . . . . . . . . . 90 Enabling MDN and DSN Requests . . . . . . . . . . . . . . . . . . . 90 Enabling MDN Response . . . . . . . . . . . . . . . . . . . . . . . . . . 90 Scan to Local & Remote PCs . . . . . . . . . . . . . . . . . . . . . . . . . 91 Setting the PC Scan Mode . . . . . . . . . . . . . . . . . . . . . . . . . 91 Enable the Network TWAIN Settings . . . . . . . . . . . . . . . . . 92 Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Manual Printing‘ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Custom Size Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Settable Custom Size Range . . . . . . . . . . . . . . . . . . . . . . 100 Windows PCL Printer Driver . . . . . . . . . . . . . . . . . . . . . . 101 Multiple Pages on One Sheet . . . . . . . . . . . . . . . . . . . . . . . 103 Duplex Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 Reducing/Enlarging Pages . . . . . . . . . . . . . . . . . . . . . . . . . 107 Collating Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 Setting the Page Order . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 Booklet Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 Cover Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 Poster Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114 Changing Print Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116 Enhancing Photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 Emphasizing Fine Lines . . . . . . . . . . . . . . . . . . . . . . . . . . . 118 Auto Tray Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119 Auto Tray Switching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Saving Toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123 Secure Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 Encrypted Secure Print . . . . . . . . . . . . . . . . . . . . . . . . . . . 128 Watermark Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130 Overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 Store Print Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134 Change Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 135 Using Printer Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136 Using Computer Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 Using a Print Buffer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139 Change Mono Print Speed . . . . . . . . . . . . . . . . . . . . . . . . . 140 Printing to File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141 Downloaded From ManualsPrinter.com Manuals
7 – Contents MC361/MC561/CX2731 MFP Advanced User’s Guide Downloading PS Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142 OKI LPR Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142 Printing Out PS Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142 Changing Emulation Mode . . . . . . . . . . . . . . . . . . . . . . . . . 143 Job Macros (MC561 and CX2731 MFP Only) . . . . . . . 145 The Key . . . . . . . . . . . . . . . . . . . . . . . . . . . 146 Creating a Macro. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146 Using Macros . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146 Editing a Macro Title . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147 Deleting a Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148 MFP Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149 Change Menu Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150 Admin Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150 Easy Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150 Print Current Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151 Basic Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152 Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153 Paper Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155 Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157 Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158 Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159 Network Scan Destination . . . . . . . . . . . . . . . . . . . . . . . . . 163 Store Document Settings . . . . . . . . . . . . . . . . . . . . . . . . . 164 View Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165 Shutdown . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167 Easy Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168 Admin Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171 Software Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . 205 Summary of Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205 Windows Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207 Macintosh OS X Utilities . . . . . . . . . . . . . . . . . . . . . . . . . 212 Installing Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212 For Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212 For Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213 Adjusting Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215 Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215 Using the Control Panel Arrow Keys . . . . . . . . . . . . . . . . . 215 Adjusting Color Registration . . . . . . . . . . . . . . . . . . . . . . 215 Adjusting Density . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216 Fine Adjustment of Color Registration . . . . . . . . . . . . . . . 217 Downloaded From ManualsPrinter.com Manuals
8 – Contents MC361/MC561/CX2731 MFP Advanced User’s Guide Adjusting the Color Balance (Density) . . . . . . . . . . . . . . . 217 For Copying/Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . 219 Using the Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . 220 About Color Matching . . . . . . . . . . . . . . . . . . . . . . . . . . . 220 Color Matching (Office Color) . . . . . . . . . . . . . . . . . . . . . 220 Black Finish: Using Office Color or Graphics Pro. . . . . . . . . 222 Printing in Grayscale . . . . . . . . . . . . . . . . . . . . . . . . . . . 223 Overprinting Black . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224 Simulating Print Results in Ink . . . . . . . . . . . . . . . . . . . . 225 Color Separation Printing . . . . . . . . . . . . . . . . . . . . . . . . 226 ColorSync for Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . 227 Color Correct Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228 Changing Palette Color . . . . . . . . . . . . . . . . . . . . . . . . . . 229 Changing Gamma Value or Hue . . . . . . . . . . . . . . . . . . . . 233 Printing Using Adjusted Color Settings . . . . . . . . . . . . . . . 235 Saving Color Correction Settings . . . . . . . . . . . . . . . . . . . 236 Importing Color Correction Settings . . . . . . . . . . . . . . . . . 237 Deleting Color Correction Settings . . . . . . . . . . . . . . . . . . 238 Color Swatch Utility: Windows only . . . . . . . . . . . . . . . . . . . 239 Printing a Color Swatch . . . . . . . . . . . . . . . . . . . . . . . . . 240 Printing a File with the Color You Want . . . . . . . . . . . . . . . 240 Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241 Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241 General Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . 241 Error Messages: Copying . . . . . . . . . . . . . . . . . . . . . . . . 255 Error Messages: Faxing . . . . . . . . . . . . . . . . . . . . . . . . . 256 Error Messages: Scanning . . . . . . . . . . . . . . . . . . . . . . . 257 Error Messages: Printing. . . . . . . . . . . . . . . . . . . . . . . . . 263 The Status Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 267 Checking the MFP’s Status From the Key . . . . . 267 Unable to Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 268 General Causes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 268 Network Connection Problems . . . . . . . . . . . . . . . . . . . . . 269 USB Connection Problems . . . . . . . . . . . . . . . . . . . . . . . . 270 Unable to Install Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . 271 USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 271 OS Restrictions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 273 Restrictions: Windows 7 and Windows Server 2008 R2. . . . 273 Copying Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279 Unable To Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279 The Copied Output Is Different from the Original Document 281 Trouble after Starting to Copy . . . . . . . . . . . . . . . . . . . . . 283 Fax Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 283 Unable to Send a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . 284 Downloaded From ManualsPrinter.com Manuals
9 – Contents MC361/MC561/CX2731 MFP Advanced User’s Guide Unable to Receive a Fax . . . . . . . . . . . . . . . . . . . . . . . . . 285 Unable to Send or Receive a Fax . . . . . . . . . . . . . . . . . . . 285 Wrong Paper Used for Received Faxes . . . . . . . . . . . . . . . 286 Scan Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 286 Print Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 288 Paper Feed Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 296 MFP Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 299 Power Outages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 303 Stored Fax Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 303 MFP Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 305 SD Memory Card. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 305 Initializing the SD Card (MC561 and CX2731 MFP only) . . . 305 Flash Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 309 Initializing the Flash Memory. . . . . . . . . . . . . . . . . . . . . . 309 Resetting to Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 311 Downloaded From ManualsPrinter.com Manuals
10 – About This Guide: Note, Important, Caution, Warning MC361/MC561/CX2731 MFP Advanced User’s Guide About This Guide Note, Important, Caution, Warning ___________________ Note Provides additional information to supplement the main text to help you use and understand the product. Important! Indicates important information which you should read. CAUTION! Provides information which, if ignored, may result in equipment malfunction or damage. WARNING! Provides information which, if ignored, may result in a risk of personal injury. Downloaded From ManualsPrinter.com Manuals