OKI MC561dn User Manual

							51 – Faxing: Security Functions
MC361/MC561/CX2731 MFP Advanced User’s Guide
9Use the left arrow key to go back to the main screen.
Using Broadcast Destination
1Place your document with text face up in the ADF or face down 
on the document glass.
2Press the  key.
3M a ke  s u r e  t h a t  [Fax] is selected and press  to open the fax 
standby screen.
4Specify all the destinations.
5Press the  key.
A fax number confirmation screen appears. If you need to 
remove any of the numbers, press  to select the one you 
wish to delete, then press the right arrow key. Select [Delete 
from Destination], then press .
6Press the  key to start transmission.
Note
• If the destination number entered with the ten-key pad is 
wrong, delete it and re-specify the correct one.
• When many destinations are specified, you may not be able to 
check all of them at one time. Press the down arrow key to scroll 
down to check all the destinations. 
Press Dial Twice (Confirm Dial)
This function requires you to verify any number entered using the 
numeric keypad by re-entering it. The fax is sent only if the two 
numbers match.
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							52 – Faxing: Security Functions
MC361/MC561/CX2731 MFP Advanced User’s Guide
Note
• This function is unavailable when you specify the destination 
using speed dial.
• If you use symbols in the destination number, you must re-enter 
the symbols as well.
• This function is performed first when [Check broadcast dest.] is 
also enabled.
• This function is unavailable when you transmit faxes manually.
Configuring Confirm Dial
1Press the  key.
2Press the down arrow key to select [Admin Setup], then press 
.
3Enter the administrator password.
4Use the arrow keys to select [Enter], then press .
5Press the down arrow key to select [Fax Setup], then press 
.
6Press the down arrow key to select [Security Function], then 
press .
7Press the down arrow key to select [Confirm Dial], then press 
.
8Press the down arrow key to select [ON], then press .
9Use the left arrow key to go back to the main screen.
Using Confirm Dial
1Place your document with text face up in the ADF or face down 
on the document glass.
2Press the  key.
3Enter a destination number using the numeric keypad.
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							53 – Faxing: Fax Reception Settings
MC361/MC561/CX2731 MFP Advanced User’s Guide
4Use the arrow keys to select [Enter], then press .
A screen that requires you to re-enter the destination number 
appears.
5Enter the destination number again using the numeric keypad.
6Use the arrow keys to select [Enter], then press .
The fax standby screen appears.
7Press the  key to start transmission.
Fax Reception Settings ________
Reducing Received Images Larger than 
the Paper Size
Note
To enter the [Admin Setup] menu, the administrator password 
is necessary. The default password is “aaaaaa”.
Parts of images that do not fit in the printable area of the specified 
paper size may be reduced, discarded, or printed on the next sheet 
of paper. For example, if an A4 size image is received and the 
specified paper size is letter, the bottom of the image is printed on 
the next sheet of paper. 
You can avoid this situation by specifying a reduction rate and 
margin.
Specifying a Reduction Rate
Your MFP is set by default to automatically reduce received images to 
fit on the selected paper size: [Rx Reduc. Rate] is set to [Auto]. To 
change this setting to eliminate auto reduction:
1Press the  key.
2Press the down arrow key to select [Admin Setup], then press 
.
3Enter the administrator password.
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							54 – Faxing: Fax Reception Settings
MC361/MC561/CX2731 MFP Advanced User’s Guide
4Use the arrow keys to select [Enter], then press .
5Press the down arrow key to select [Fax Functions], then press 
.
6Press the down arrow key to select [Other Settings], then press 
.
7Press the down arrow key to select [Rx Reduc. Rate], then press 
.
8Press the down arrow key to select [100%], then press .
9Use the left arrow key to go back to the main screen.
Specifying a Reduction Margin
The reduction margin is the threshold level which determines when 
to print part of the received image on the next page. 
1Press the  key.
2Press the down arrow key to select [Admin Setup], then press 
.
3Enter the administrator password.
4Use the arrow keys to select [Enter], then press .
5Press the down arrow key to select [Fax Setup], then press 
.
6Press the down arrow key to select [Other Settings], then press 
.
7Press the down arrow key to select [Reduc. Margin], then press 
.
8Enter a value between 0 and 3.9-inch (0 and 99 mm), then press 
.
9Use the left arrow key to go back to the main screen.
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							55 – Faxing: Fax Reception Settings
MC361/MC561/CX2731 MFP Advanced User’s Guide
Note
• When the excess part is larger than the specified reduction 
margin, the excess part is printed on the next page.
• When the excess part is smaller than the specified reduction 
margin, the received image is reduced onto a single page.
• When you set [Rx Reduc. Rate] to [100%] and the excess part is 
smaller than the specified reduction margin, the excess part is 
discarded.
Changing the Buzzer Volume
To change the volume of the buzzer which sounds when there is an 
incoming fax or call:
1Press the  key.
2Press the down arrow key to select [Admin Setup], then press 
.
3Enter the administrator password.
4Use the arrow keys to select [Enter], then press .
5Press the down arrow key to select [Management], then press 
.
6Press the down arrow key to select [Sound Control], then press 
.
7Press the down arrow key to select [Buzzer Volume], then press 
.
8Press the down arrow key to select a volume, then press .
9Use the left arrow key to go back to the main screen.
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							56 – Faxing: Fax Reception Settings
MC361/MC561/CX2731 MFP Advanced User’s Guide
Note
The buzzer volume can only be set when [Fax Reception Mode] 
is set to [Phone / Fax Standby].
Automatically Forwarding Faxes
You can set the MFP to automatically forward received faxes to a 
specified destination. To do this, set the fax [Forwarding Setting] to 
[ON.
Notes
When fax forward is enabled, received faxes are not printed by 
the MFP.
Setting Up Fax Forward
1Press the  key.
2Press the down arrow key to select [Admin Setup], then press 
.
3Enter the administrator password.
4Use the arrow keys to select [Enter], then press .
5Press the down arrow key to select [Fax Setup], then press 
.
6Press the down arrow key to select [Fax Basic Settings], then 
press .
7Press the down arrow key to select [Forwarding Setting], then 
press .
8Press the down arrow key to select [ON], then press .
9Press the left arrow key to go up a level.
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							57 – Faxing: Fax Reception Settings
MC361/MC561/CX2731 MFP Advanced User’s Guide
10Press the down arrow key to select [Forwarding Number], then 
press .
11Enter a forwarding number.
12Use the arrow keys to select [Enter], then press .
13Use the left arrow key to go back to the main screen.
Setting the Wait Time for a Response
Use this to set how long the MFP waits to respond to an incoming call 
and start receiving the fax.
1Press the  key.
2Press the down arrow key to select [Admin Setup], then press 
.
3Enter the administrator password.
4Use the arrow keys to select [Enter], then press [OK].
5Press the down arrow key to select [Fax Setup], then press 
.
6Press the down arrow key to select [Other Settings], then press 
.
7Press the down arrow key to select [Ring Response], then press 
.
8Press the down arrow key to select a time, then press .
9Use the left arrow key to go back to the main screen,
Note
When the MFP is connected to a line supporting the number    
display function and a phone supporting the number display 
function is connected to the MFP, set [Waiting time for a 
response] to [5 sec.], [10 sec.], [15 sec.], or [20 sec.].
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							58 – Faxing: Faxing from a Computer
MC361/MC561/CX2731 MFP Advanced User’s Guide
Faxing from a Computer________
The fax driver allows you to send faxes directly from your computer 
to a destination via the MFP without printing the document. 
This function is available only on the following Windows operating 
systems:
• Windows 7
• Windows Vista
• Windows Server 2008 R2
• Windows Server 2008
• Windows XP
• Windows Server 2003
• W i n d o w s  2 0 0 0                                                                                                                                                                                                                    
Important!
Be sure the MFP fax driver is installed before performing the 
following procedure. 
Sending a Fax from a Computer
Note
The following procedure uses the MC561 and Notepad as an 
example. The procedure may differ somewhat depending on the 
operating system and application you use.
1Open the file you want to fax.
2From the File drop-down menu, select Print.
3Under Select Printer, select OKI MC561 (FAX).
4To attach a cover sheet:
a) Click Preferences and select the Cover Sheet tab.
b) Select the “Add the same sheet to all addresses” or “Add a 
different sheet to each address” check box.
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							59 – Faxing: Faxing from a Computer
MC361/MC561/CX2731 MFP Advanced User’s Guide
c) From the format list, select the desired format.
-You can view an enlarged image of each format by clicking 
Zoom.
-Selecting the “Print the recipient’s FAX number” check box 
prints the recipient fax number on the cover sheet.
-Selecting the “Print the recipient comment” check box 
prints comments registered in the phone book on the cover 
sheet.
-To add a custom cover sheet, click Custom cover sheet.
d) If necessary, enter the sender name, fax number, and 
comment on the Sender tab to be printed on the cover sheet.
e) Click OK.
5Click Print.
6On the Specifying numbers tab of the Settings dialog box, enter 
the destination name under Name.
7Enter the destination fax number under FAX number.
8Click Add
						

							60 – Faxing: Faxing from a Computer
MC361/MC561/CX2731 MFP Advanced User’s Guide
2Right-click the OKI MC561 icon and select “Printing preferences” 
> “OKI MC561 (FAX)”.
3On the “Setup” tab, click “Phone book”.
4From the “FAX number” menu, select “New (FAX number)”.
5In the “New (FAX number)” dialog box, enter a destination name 
under “Name”.
6Enter a destination fax number under “FAX number”.
7Enter any comments you wish under Comment.
8Click OK.
9From the FAX number menu, select Save.
10Click OK on the confirmation window.
11From the FAX number menu, select Exit.
Note
The name and fax number entered in this procedure are printed 
on the cover sheet.
Grouping Entries
By grouping the registered destinations, you can send faxes to 
multiple destinations at the same time.
1Click Start and select Devices and Printers.
2Right-click the OKI MC561 icon and select Printing preferences > 
OKI MC561 (FAX).
3On the Setup tab, click Phone book.
4From the FAX number menu, select New (Group).
5In the New (Group) dialog box, enter a Group name.
6Enter any comments you want under Comment.
7Select an entry, then click Add->.
8If necessary, register a fax number directly.
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