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Canon Imageclass Mf7470 User Guide

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    Sending Documents
    4‑66
    
    [FTP]: Select this protocol if you are sending 
    documents to a computer running Sun 
    Solaris 2.6 or later, Mac OS X, Internet 
    Information Services 5.0 under Windows 
    2000 Server, Internet Information Services 
    5.1 under Windows XP Professional, Internet 
    Information Services 6.0 under Windows 
    2003 Server, Internet Information Services 7.0 
    under Windows Vista, or Red Hat Linux 7.2.
    [Windows (SMB)]: Select this protocol if 
    you are sending documents to a computer 
    running UNIX/Linux (Samba 2.2.8a or later), or 
    Windows 98/Me/2000/XP/Server 2003/Vista.
    7 
    ① Set [Host Name], [File Path], [User], and 
    [Password].
    ②  Press [Next].
    For instructions on specifying each of the 
    settings for FTP and Windows (SMB), see 
    “Specifying a File Server (imageCLASS 
    MF7480 Only) ,” on p. 4‑37.
    8 
    ①  Enter a name for file server address (up to 
    16 characters).
    ②  Press [OK].
    The first character that you enter for the 
    name is used for sorting the address list when 
    you press keys, such as [ABC] and [DEF], on 
    the Address Book screen.
    9  Press [Done] repeatedly until 
    the Send Basic Features screen 
    appears.
     
    						
    							
    4‑67
    Sending Documents
    
    Registering Group Addresses
    The Group Address feature enables you to create a group of up to 499 stored destinations 
    as a single destination.
    If you want to store a group address, the destinations must be stored beforehand, such as fax numbers, e‑mail 
    addresses, and file server addresses.
    Ô
    1 Press  (Additional Functions).
    2 
    If a password has been set for the 
    Address Book, enter the password using 
    – (numeric keys), then press [OK] to 
    enter the Address Book Settings menu. (See 
    Chapter 8, “System Settings,” in the Reference 
    Guide.)
    3 
    4 
    5 
    6 
     
    						
    							
    Sending Documents
    4‑68
    
    7 
    ① Select the destinations to store in the 
    group address.
    ②  Press [OK].
    To cancel a selected destination, select the 
    destination again to clear the check mark.
    Press the alphanumeric keys (e.g., [ABC]) to 
    display the individual keys for each letter or 
    number. You can select a letter or number 
    to restrict the displayed range of entries. 
    Press [All] to return to the full address list.
    If the desired destination is not displayed, 
    press [▼] or [▲] to scroll to the desired 
    destination.
    You can restrict the type of destinations 
    displayed in the results list by pressing the 
    Type drop‑down list.
    You can select a destination and 
    press [Details] to confirm the detailed 
    information related to the selected 
    destination. Press [Done] to return to the 
    previous screen.
    8  Repeat steps 5 to 7 to add other 
    destinations.
    To erase a destination, select a destination 
    from the group address list, then press 
    [Erase].
    –
    –
    –
    –
    –
    ƒ
    „
    ƒ
    „
    9 
    10 
    ① Enter a name for the group address (up to 
    16 characters).
    ②  Press [OK].
    The first character that you enter for the 
    name is used for sorting the address list when 
    you press keys, such as [ABC] and [DEF], on 
    the Address Book screen.
    11  Press [Done] repeatedly until 
    the Send Basic Features screen 
    appears.
    ƒ
    „
    ƒ
    „
     
    						
    							
    4‑69
    Sending Documents
    
    Editing Address Details
    You can change destination details as necessary.
    Ô
    1 Press  (Additional Functions).
    2 
    If a password has been set for the 
    Address Book, enter the password using 
    – (numeric keys), then press [OK] to 
    enter the Address Book Settings menu. (See 
    Chapter 8, “System Settings,” in the Reference 
    Guide.)
    3 
    4 
    ① Select the destination to be changed.
    ƒ
    „
    ƒ
    „
    ②  Press [Edit].
    The current settings for the selected 
    destination appear.
    You cannot edit multiple destinations at 
    the same time.
    Press the alphanumeric keys (e.g., [ABC]) to 
    display the individual keys for each letter or 
    number. You can select a letter or number 
    to restrict the displayed range of entries. 
    Press [All] to return to the full address list.
    If the desired destination is not displayed, 
    press [▼] or [▲] to scroll to the desired 
    destination.
    You can restrict the type of destinations 
    displayed in the results list by pressing the 
    Type drop‑down list.
    You can select a destination and 
    press [Details] to confirm the detailed 
    information related to the selected 
    destination. Press [Done] to return to the 
    previous screen.
    If you select [All] in the Address Book drop‑
    down list, the destinations stored in the 
    one‑touch buttons are displayed. However, 
    you cannot edit these destinations. For 
    instructions on editing one‑touch buttons, 
    see “ Storing/Editing One‑Touch Buttons,” 
    on p. 
    4‑71.
    5 
    ①  Edit the address details.
    You can only change the name of a 
    destination registered as a group address.
    ②  Press [Next].
    –
    –
    –
    –
    –
    –
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    ƒ
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    Sending Documents
    4‑70
    
    6 
    ① If necessary, edit the address name.
    ②  Press [OK].
    For instructions on setting fax numbers, 
    see “Registering Fax Numbers ,” on p. 4‑58.
    For instructions on setting 
    e‑mail addresses, see “ Registering E‑Mail 
    Addresses,” on p. 4‑61.
    For instructions on setting I‑fax addresses, 
    see “ Registering I‑Fax Addresses,” on 
    p. 
    4‑63.
    For instructions on setting file server 
    addresses, see “Registering File Server 
    Addresses ,” on p. 4‑65.
    For instructions on setting group 
    addresses, see “Registering Group 
    Addresses,” on p. 4‑67.
    7  Press [Done] repeatedly until 
    the Send Basic Features screen 
    appears.
    –
    –
    –
    –
    –
    ƒ
    „
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    4‑71
    Sending Documents
    
    Storing/Editing One-Touch Buttons
    You can store up to 200 destinations in the one‑touch buttons. This section describes how 
    to store/edit the destinations with the one ‑touch button feature.
    If Language Switch in Common Settings is set to [On], the Host Name and File Path of the file server 
    destination may not be displayed correctly, so you may not be able to refer to them.
    Destinations stored in one‑touch buttons are also displayed in the Address Book.
    Registering/Editing Fax Numbers
    –
    –
    Ô
    1 Press  (Additional Functions).
    2 
    If a password has been set for the 
    Address Book, enter the password using 
    – (numeric keys), then press [OK] to 
    enter the Address Book Settings menu. (See 
    Chapter 8, “System Settings,” in the Reference 
    Guide.)
    3 
    4 
    ① Select a one‑touch button to store or 
    change.
    ②  Press [Register/Edit].
    If the desired one‑touch button is not 
    displayed, press [▼] or [▲] to scroll to the 
    desired one‑touch button.
    You can also specify the one‑touch 
    button’s number by entering the three 
    digit number of the desired one‑touch 
    button using – (numeric keys).
    One‑touch buttons that already have 
    destinations stored in them are displayed 
    with a black square (■) in the lower right 
    corner of the key.
    If you select a one‑touch button that 
    already has destinations stored in it, the 
    destinations are displayed.
    If you register multiple destinations as a 
    group address in a one‑touch button, the 
    number of destinations registered in the 
    group address is displayed.
    –
    –
    –
    –
    –
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    ƒ
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    Sending Documents
    4‑72
    
    5 
    If you select a one‑touch button already 
    storing a destination, skip this step.
    6 
    ① Enter the recipient’s fax number (up to 120 
    characters) using – (numeric keys), , 
    and .
    [Pause]: Press to insert a pause of several 
    seconds in the fax number you are 
    dialing. If you insert a pause within the 
    fax number, the letter  is displayed 
    between the numbers. If you insert a 
    pause at the end of the fax number, the 
    letter  appears. When dialing an 
    overseas number, insert a pause after the 
    country code, and at the end of the fax 
    number. (See “Pause Time ,” on p. 12‑15.)
    [Tone]: Press when you want to directly 
    call an extension line that is connected to 
    a PBX (Private Branch Exchange), which 
    accepts only tone signals. If you press 
    [Tone], the letter  appears.
    [◀] [▶]: Press to move the position of the 
    cursor.
    [Backspace]: Press to delete the number 
    or character immediately to the left of the 
    cursor.
    [Space]: Press to insert a space between 
    numbers.
    ƒ
    „
    ƒ
    „
    You cannot insert a pause or a space at the 
    beginning of a number.
    If you enter a pause at the end of the 
    number, the pause is always 10 seconds 
    long.
    You can press  (Clear) to clear your entry.
    ②  Press [Option] or [Next].
    If you want to specify the sending speed, 
    type of call, and ECM TX settings, press 
    [Option] and proceed to step 7.
    Otherwise, press [Next] and skip to 
    step 15.
    7 
    8 
    ①  Select the desired sending speed.
    ②  Press [OK].
    If your document transmissions are slow in 
    starting, this may mean that the telephone 
    lines in your area are in poor condition. Select 
    a slower speed. You can select [33600 bps], 
    [14400 bps], [9600 bps], or [4800 bps].
    –
    –
    –
    ƒ
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    4‑73
    Sending Documents
    
    9 
    10 
    ① Select the type of call.
    Select [Domestic] for dialing domestic 
    (local) telephone numbers. Select [Long 
    Distance (1)] if communication errors 
    frequently occur when you make overseas 
    calls (when the overseas telephone 
    number is registered in the Address 
    Book). If errors persist, try selecting [Long 
    Distance (2)] or [Long Distance (3)].
    ②  Press [OK].
    11 
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    „
    12 
    ①  Select [On] or [Off].
    ②  Press [OK].
    13 
    14 
    15 
    ①  Enter a name for the recipient of the fax 
    (up to 16 characters).
    ②  Press [OK].
    ƒ
    „
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    „
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    Sending Documents
    4‑74
    
    The first character you enter for the name is 
    used for sorting the destination list when you 
    press keys, such as [ABC] and [DEF], on the 
    Address Book screen.
    16 
    ① Enter a name for the one‑touch button (up 
    to 12 characters).
    ②  Press [OK].
    17  Press [Done] repeatedly until 
    the Send Basic Features screen 
    appears.
    ƒ
    „
     
    						
    							
    4‑75
    Sending Documents
    
    Registering/Editing E-Mail AddressesÔ
    1 Press  (Additional Functions).
    2 
    If a password has been set for the 
    Address Book, enter the password using 
    – (numeric keys), then press [OK] to 
    enter the Address Book Settings menu. (See 
    Chapter 8, “System Settings,” in the Reference 
    Guide.)
    3 
    4 
    ① Select a one‑touch button to store or 
    change.
    ②  Press [Register/Edit].
    ƒ
    „
    If the desired one‑touch button is not 
    displayed, press [▼] or [▲] to scroll to the 
    desired one‑touch button.
    You can also specify the one‑touch 
    button’s number by entering the three 
    digit number of the desired one‑touch 
    button using – (numeric keys).
    One‑touch buttons that already have 
    destinations stored in them are displayed 
    with a black square (■) in the lower right 
    corner of the key.
    If you select a one‑touch button that 
    already has destinations stored in it, the 
    destinations are displayed.
    If you register multiple destinations as a 
    group address in a one‑touch button, the 
    number of destinations registered in the 
    group address is displayed.
    5 
    If you select a one ‑touch button already 
    storing a destination, skip this step.
    –
    –
    –
    –
    –
     
    						
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