Canon Imageclass Mf7470 User Guide
Have a look at the manual Canon Imageclass Mf7470 User Guide online for free. It’s possible to download the document as PDF or print. UserManuals.tech offer 1335 Canon manuals and user’s guides for free. Share the user manual or guide on Facebook, Twitter or Google+.
Sending Documents 4‑46 Using Group Addresses Group Dialing enables you to specify a group of registered destinations in the Address Book or one‑touch buttons. This is useful if you want to send the same document to several destinations. You can register up to 499 destinations in one group. To use this feature, group addresses must be stored in one‑touch buttons or Address Book beforehand. (See “Registering Group Addresses,” on p. 4‑67, or “Registering/Editing Group Addresses,” on p. 4‑81.) To view the detailed information of a selected destination, select the d\ estination, then press [Details]. You can erase destinations on the Send Basic Features screen before scanning. (See “Erasing a Destination,” on p. 4‑51.) – – – 1 Press (SEND). 2 Place your originals. 3 Specify a group address. To specify a group from the Address Book: 1 Ô 2 ① Select the destinations for the group address. ② Press [OK]. You can specify multiple groups at the same time. To restrict the type of destinations displayed in the result list, press the Type drop‑down list, then press [Group]. To cancel a selected group, select the group again to clear the check mark. To view the detailed information of a selected group, select the destination, then press [Details]. – – – – ƒ „ ƒ „
4‑47 Sending Documents To specify a group from the one- touch buttons: 1 2 ① Press the one‑touch button containing the group address. ② Press [Done]. To specify two or more groups, select all of the desired one‑touch buttons containing the group address, then press [Done]. To cancel a selected group destination, press the one‑touch button again. Ô „ ƒ „ ƒ
Sending Documents 4‑48 Using the Favorites Buttons If you frequently send documents with the same document settings to the same destination, store these settings in a favorites button. Then, when you need to specify the destination, all you have to do is select the favorites button containing your stored document settings and the desired destination, and send your document. To use this feature, you must first register the desired document settin\ gs and destinations in favorites buttons. (See “Storing/Editing Favorites Buttons,” on p. 4‑86.) To view the detailed information of a selected destination, select the d\ estination, then press [Details]. You can erase destinations on the Send Basic Features screen before scanning. (See “Erasing a Destination,” on p. 4‑51.) – – – 1 Press (SEND). 2 Place your originals. 3 4 ① Select the desired Favorites Button. ② Press [Done]. ƒ„ƒ„ If the desired favorites button is not displayed, press [▼] or [▲] to scroll to the desired favorites button. You can manually change the recalled settings from the selected favorites button before you send your documents. If you press another favorites button, the settings stored in that button are recalled. To cancel all settings and return the machine to the Standard mode, press (Reset). If multiple destinations are stored under the selected favorites button, the destinations may not be listed in the order in which they were set. – – – – –
4‑49 Sending Documents Checking/Changing a Destination You can check and change a specified destination before you scan your documents. Only the destination specified using the New Address tab can be changed. 1 ① Select the destination. ② Press [Details]. If only one destination is specified, just press [Details]. If the destination that you want to check or change is not displayed, press [▼] or [▲] to scroll to the desired destination. 2 Check or change the destination’s information. If the destination has been specified using any method other than New Address tab: 1 ① Check the destination’s information. ② Press [Done]. – – Ô ƒ „ ƒ „ ƒ„ƒ„ If the destination has been specified using one of the sending methods in the New Address tab: 1 ① Check or change the destination’s information. Change the destination’s information in the same way that you specified it. (See “Using the New Address Tab,” on p. 4‑32.) ② Press [OK]. If the destination is a group address: 1 ① Select one destination at a time. ② Press [Details]. Ô Ô ƒ „ ƒ „ ƒ „ ƒ „
Sending Documents 4‑50 2 ① Check the destination’s information. ② Press [Done] 3 ƒ„ƒ„
4‑51 Sending Documents Erasing a Destination You can erase a specified destination from the destination list before you scan your documents. 1 ① Select the destination to be erased. ② Press [Erase]. If only one destination is specified, just press [Erase]. If the destination that you want to check or change is not displayed, press [▲] or [▼] to scroll to the desired destination. – –
Sending Documents 4‑52 Manual Sending Use manual sending when you want to talk to the recipient before sending a fax document, or if the recipient does not have a fax machine that can receive automatically. Manual Sending enables you to send a document consisting of two or more pages only if you use the feeder to send it. You can only send one page at a time when you place your originals on the platen glass. If you cancel Manual Sending during transmission, the pages that have already been scanned are sent. You can check how many pages have been sent to the destination by printing an Activity Report. (See “Printing the Fax Job Log (Activity Report),” on p. 4‑96.) You cannot use group dialing for manual sending. – – – 1 Press (SEND). 2 Place your originals. 3 ① Press [New Address]. ② Press [Fax]. 4 You should hear the dial tone. 5 For instructions on specifying the scan settings, see “Scan Settings ,” on p. 4‑16. For instructions on setting the Stamp mode, see Chapter 4, “Sending and Receiving,” in the Reference Guide. – –
4‑53 Sending Documents 6 ① Specify the scan settings. ② Press [OK]. 7 ① Enter the recipient’s fax number (up to 120 characters) using – (numeric keys). ② You can also specify the destination by pressing [One‑touch Buttons]. You can enter an extension number after dialing the fax number. [Tone]: Press when you want to directly call an extension line that is connected to a PBX (Private Branch Exchange), which accepts only tone signals. If you press [Tone], the letter appears. [One‑touch Buttons]: Press to specify destinations using the one‑touch buttons. (See “ Using the One‑Touch Buttons,” on p. 4‑45.) [Scan Settings]: Press to set the Scan mode. (See “Scan Settings ,” on p. 4‑16.) You cannot use group dialing for manual sending. To cancel manual sending, press [End]. – – 8 When you hear a high-pitched tone, press (Start). Scanning starts and the document is sent. During the transmission, the transaction number and page number are displayed in the Job Monitor area. To cancel manual sending, press [Cancel].
Sending Documents 4‑54 Direct Sending This section describes the procedure for sending a fax with the Direct Sending mode. Memory Sending All of the originals to be sent are first scanned and read into memory, then sent. This means that you do not need to stay near the machine once the originals have been scanned. Direct Sending The machine sends each page of the document to the destination as it is scanned. Although Direct Sending is slower than Memory Sending, you can use Direct Sending when you need to send an urgent document ahead of other documents stored in memory. The memory can hold a total of approximately 1,000 pages for sent and received documents. If the memory becomes full, delete unwanted received documents using the\ System Monitor screen. (See Chapter 4, “Sending and Receiving,” in the Reference Guide.) With Direct Sending, you can send a document of two or more pages only when using the feeder. You can only send one page at a time when you place your original on the platen glass. You can specify only one destination at a time for Direct Sending. Memory Sending is automatically set when using Delayed Send or when mult\ iple destinations are specified. If an error occurs or you cancel transmission in the Direct Sending mode\ , you can check how many pages have been sent to the destination by printing the Activity Report, or on\ the Log screen for Fax on the System Monitor screen. Ô Ô – – – – – –
4‑55 Sending Documents 1 Press (SEND). 2 Place your originals. 3 Specify the destination. For more information on specifying the destination, see “Specifying Destinations,” on p. 4‑32. 4 Specify the desired send options. For instructions on specifying the scan settings, see “Scan Settings,” on p. 4‑16. 5 6 ① Press [Direct]. ② Press [Done]. If you specify the destination using – (numeric keys) or New Address tab, press [Direct] on the same screen. ƒ „ ƒ „ To cancel Direct sending mode, press [Direct] again. For instructions on setting the Delayed Send or Stamp mode, see Chapter 4, “Sending and Receiving,” in the Reference Guide. 7 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display, then press (Start) once for each original. When scanning is complete, press [Done]. As soon as transmission is possible, the original is scanned and sent while scanning is taking place. During transmission, the transaction number and page number currently being sent are displayed in the Job Monitor area. If the transmission completes successfully, the message appears in the message area for approximately two seconds. After the original has been sent, Direct Sending is canceled automatically. To cancel transmission, press [Cancel] (Stop). Scanning and transmission of documents are canceled from the time you cancel the transmission. – –