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Canon Imageclass Mf7470 User Guide

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    Sending Documents
    4‑46
    
    Using Group Addresses
    Group Dialing enables you to specify a group of registered destinations in the Address 
    Book or one‑touch buttons. This is useful if you want to send the same document to several 
    destinations. You can register up to 499 destinations in one group.
    To use this feature, group addresses must be stored in one‑touch buttons or Address Book beforehand. (See 
    “Registering Group Addresses,” on p. 4‑67, or “Registering/Editing Group Addresses,” on p. 4‑81.)
    To view the detailed information of a selected destination, select the d\
    estination, then press [Details].
    You can erase destinations on the Send Basic Features screen before scanning. (See “Erasing a Destination,” 
    on p. 
    4‑51.)
    –
    –
    –
    1  Press  (SEND).
    2 Place your originals.
    3 Specify a group address.
    To specify a group from the 
    Address Book:
    1
    Ô
    2
    ① Select the destinations for the group 
    address.
    ②  Press [OK].
    You can specify multiple groups at the 
    same time.
    To restrict the type of destinations 
    displayed in the result list, press the 
    Type drop‑down list, then press [Group].
    To cancel a selected group, select the 
    group again to clear the check mark.
    To view the detailed information of a 
    selected group, select the destination, 
    then press [Details].
    –
    –
    –
    –
    ƒ
    „
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    „
     
    						
    							
    4‑47
    Sending Documents
    
    To specify a group from the one-
    touch buttons:
    1
    2
    ① Press the one‑touch button containing 
    the group address.
    ②  Press [Done].
    To specify two or more groups, select 
    all of the desired one‑touch buttons 
    containing the group address, then 
    press [Done].
    To cancel a selected group destination, 
    press the one‑touch button again.
    Ô
    „
    ƒ
    „
    ƒ
     
    						
    							
    Sending Documents
    4‑48
    
    Using the Favorites Buttons
    If you frequently send documents with the same document settings to the same 
    destination, store these settings in a favorites button. Then, when you need to specify 
    the destination, all you have to do is select the favorites button containing your stored 
    document settings and the desired destination, and send your document.
    To use this feature, you must first register the desired document settin\
    gs and destinations in favorites 
    buttons. (See “Storing/Editing Favorites Buttons,” on p. 4‑86.)
    To view the detailed information of a selected destination, select the d\
    estination, then press [Details].
    You can erase destinations on the Send Basic Features screen before scanning. (See “Erasing a Destination,” 
    on p. 
    4‑51.)
    –
    –
    –
    1  Press  (SEND).
    2 Place your originals.
    3 
    4 
    ① Select the desired Favorites Button.
    ②  Press [Done].
    ƒ„ƒ„
    If the desired favorites button is not 
    displayed, press [▼] or [▲] to scroll to the 
    desired favorites button.
    You can manually change the recalled 
    settings from the selected favorites button 
    before you send your documents.
    If you press another favorites button, the 
    settings stored in that button are recalled.
    To cancel all settings and return the 
    machine to the Standard mode, press 
     (Reset).
    If multiple destinations are stored 
    under the selected favorites button, the 
    destinations may not be listed in the order 
    in which they were set.
    –
    –
    –
    –
    –
     
    						
    							
    4‑49
    Sending Documents
    
    Checking/Changing a Destination
    You can check and change a specified destination before you scan your documents.
    Only the destination specified using the New Address tab can be changed.
    1 
    ① Select the destination.
    ②  Press [Details].
    If only one destination is specified, just 
    press [Details].
    If the destination that you want to check or 
    change is not displayed, press [▼] or [▲] 
    to scroll to the desired destination.
    2  Check or change the destination’s 
    information.
    If the destination has been 
    specified using any method 
    other than New Address tab:
    1
    ① Check the destination’s information.
    ②  Press [Done].
    –
    –
    Ô
    ƒ
    „
    ƒ
    „
    ƒ„ƒ„
    If the destination has been 
    specified using one of the 
    sending methods in the New 
    Address tab:
    1
    ①  Check or change the destination’s 
    information.
    Change the destination’s information 
    in the same way that you specified it. 
    (See “Using the New Address Tab,” on 
    p. 
    4‑32.)
    ②  Press [OK].
    If the destination is a group 
    address:
    1
    ①  Select one destination at a time.
    ②  Press [Details].
    Ô
    Ô
    ƒ
    „
    ƒ
    „
    ƒ
    „
    ƒ
    „
     
    						
    							
    Sending Documents
    4‑50
    
    2
    ① Check the destination’s information.
    ②  Press [Done] 
    3
    ƒ„ƒ„
     
    						
    							
    4‑51
    Sending Documents
    
    Erasing a Destination
    You can erase a specified destination from the destination list before you scan your 
    documents.
    1 
    ① Select the destination to be erased.
    ②  Press [Erase].
    If only one destination is specified, just 
    press [Erase].
    If the destination that you want to check or 
    change is not displayed, press [▲] or [▼] 
    to scroll to the desired destination.
    –
    –
     
    						
    							
    Sending Documents
    4‑52
    
    Manual Sending
    Use manual sending when you want to talk to the recipient before sending a 
    fax document, or if the recipient does not have a fax machine that can receive 
    automatically.
    Manual Sending enables you to send a document consisting of two or more pages only if you use the feeder 
    to send it. You can only send one page at a time when you place your originals on the platen glass.
    If you cancel Manual Sending during transmission, the pages that have already been scanned are sent. You 
    can check how many pages have been sent to the destination by printing an Activity Report. (See “Printing 
    the Fax Job Log (Activity Report),” on p. 4‑96.)
    You cannot use group dialing for manual sending.
    –
    –
    –
    1  Press  (SEND).
    2 Place your originals.
    3 
    ① Press [New Address].
    ②  Press [Fax].
    4 
    You should hear the dial tone.
    5 
    For instructions on specifying the scan 
    settings, see “Scan Settings ,” on p. 4‑16. 
    For instructions on setting the Stamp 
    mode, see Chapter 4, “Sending and 
    Receiving,” in the Reference Guide.
    –
    –
     
    						
    							
    4‑53
    Sending Documents
    
    6 
    ① Specify the scan settings.
    ②  Press [OK].
    7  
    ① Enter the recipient’s fax number (up to 120 
    characters) using – (numeric keys).
    ②  You can also specify the destination by 
    pressing [One‑touch Buttons].
    You can enter an extension number after 
    dialing the fax number.
    [Tone]: Press when you want to directly 
    call an extension line that is connected to 
    a PBX (Private Branch Exchange), which 
    accepts only tone signals. If you press 
    [Tone], the letter  appears.
    [One‑touch Buttons]: Press to specify 
    destinations using the one‑touch buttons. 
    (See “ Using the One‑Touch Buttons,” on 
    p. 
    4‑45.)
    [Scan Settings]: Press to set the Scan 
    mode. (See “Scan Settings ,” on p. 4‑16.)
    You cannot use group dialing for manual 
    sending.
    To cancel manual sending, press [End].
    –
    –
    8  When you hear a high-pitched 
    tone, press  (Start).
    Scanning starts and the document is sent.
    During the transmission, the transaction 
    number and page number are displayed in 
    the Job Monitor area.
    To cancel manual sending, press [Cancel].
     
    						
    							
    Sending Documents
    4‑54
    
    Direct Sending
    This section describes the procedure for sending a fax with the Direct Sending mode.
    Memory Sending
    All of the originals to be sent are first scanned and read into memory, then sent. This 
    means that you do not need to stay near the machine once the originals have been 
    scanned.
    Direct Sending
    The machine sends each page of the document to the destination as it is scanned.
    Although Direct Sending is slower than Memory Sending, you can use Direct Sending 
    when you need to send an urgent document ahead of other documents stored in 
    memory.
    The memory can hold a total of approximately 1,000 pages for sent and received documents.
    If the memory becomes full, delete unwanted received documents using the\
     System Monitor screen. (See 
    Chapter 4, “Sending and Receiving,” in the Reference Guide.)
    With Direct Sending, you can send a document of two or more pages only when using the feeder. You can 
    only send one page at a time when you place your original on the platen glass.
    You can specify only one destination at a time for Direct Sending.
    Memory Sending is automatically set when using Delayed Send or when mult\
    iple destinations are specified.
    If an error occurs or you cancel transmission in the Direct Sending mode\
    , you can check how many pages 
    have been sent to the destination by printing the Activity Report, or on\
     the Log screen for Fax on the System 
    Monitor screen.
    Ô
    Ô
    –
    –
    –
    –
    –
    –
     
    						
    							
    4‑55
    Sending Documents
    
    1 Press  (SEND).
    2 Place your originals.
    3 Specify the destination.
    For more information on specifying the 
    destination, see “Specifying Destinations,” on 
    p. 
    4‑32.
    4  Specify the desired send options.
    For instructions on specifying the scan 
    settings, see “Scan Settings,” on p. 4‑16.
    5 
    6 
    ①  Press [Direct].
    ②  Press [Done].
    If you specify the destination using 
    – (numeric keys) or New Address tab, 
    press [Direct] on the same screen.
    ƒ
    „
    ƒ
    „
    To cancel Direct sending mode, press 
    [Direct] again.
    For instructions on setting the Delayed 
    Send or Stamp mode, see Chapter 4, 
    “Sending and Receiving,” in the Reference 
    Guide.
    7  Press  (Start).
    If the original is placed on the platen glass, 
    follow the instructions that appear on the 
    touch panel display, then press  (Start) once 
    for each original. When scanning is complete, 
    press [Done].
    As soon as transmission is possible, the 
    original is scanned and sent while scanning is 
    taking place.
    During transmission, the transaction number 
    and page number currently being sent are 
    displayed in the Job Monitor area.
    If the transmission completes successfully, 
    the message  appears in the 
    message area for approximately two seconds.
    After the original has been sent, Direct 
    Sending is canceled automatically.
    To cancel transmission, press [Cancel] 
     (Stop). Scanning and transmission of 
    documents are canceled from the time you 
    cancel the transmission.
    –
    –
     
    						
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