Brother MFC 8420 User Manual

							4 - 8   GETTING STARTED
Setting the Ring Volume
You can adjust the ring volume when your MFC is idle (not being 
used). You can turn the ring Off or you can select the ring volume 
level.
1Press Menu, 1, 4, 1.
2Press   or   to select 
(Low, Med, High or Off). 
Press 
Set.
3Press Stop/Exit.
—OR—
 
In Fax mode, press   or    to adjust the volume level. Every time 
you press these keys, the MFC will ring so you can hear the active 
setting as the LCD shows it. The volume changes with each key 
press. The new setting will stay until you change it again.
Settin g the Beep er Vo lume
You can change the beeper volume. The default (factory) setting is 
Med. When t he beeper is on, the MFC beeps every time you press a 
key or make a mistake and after a fax is sent or received.
1Press Menu, 1, 4, 2.
2Press   or   to select your 
option.
(Low, Med, High or Off)
Press 
Set.
3Press Stop/Exit.
14.Volume
1.Ring
▲Med▼High
Select ▲▼ & Set
14.Volume
2.Beeper
▲Med▼High
Select ▲▼ & Set
 
						

							GETTING STARTED   4 - 9
Setting the Speaker Volume
You can adjust the MFC’s one-way speaker volume.
1Press Menu, 1, 4, 3.
2Press   or   to select 
(Low, Med, High or Off).
Press 
Set.
3Press Stop/Exit. 
—OR—
In Fax mode, you can adjust the speaker volume by pressing 
Hook, 
and then selecting a speaker volume level.
Press    or   t o adjust the volume level.  The LCD shows the setting 
you are choosing.  Each key press changes the volume to the next 
setting. The new setting will remain until you change it again.
Turning on Automatic Daylight Savings Time
You can set the MFC to change automatically for Daylight Savings 
Time. It will reset itself forward one hour in t he Spring and backward 
one hour in t he Fall. Make sure you have set the correct day and time 
in the Date/Time setting.
1Press Menu, 1, 5.
2Press  or  to select On (or 
Off). 
Press 
Set.
3Press Stop/Exit.
Toner Save
You can conserve toner using this feature. When you set Toner Save 
to On, print appears somewhat lighter. The default setting is Off.
1Press Menu, 1, 6, 1.
2Press   or   to select On (or 
Off).
3Press Set.
4Press Stop/Exit.
14.Volume
3.Speaker
▲Med▼High
Select ▲▼ & Set
15.Auto Daylight
▲On▼Off
Select ▲▼ & Set
16.Ecology
1.Toner Save
▲On▼Off
Select ▲▼ & Set
 
						

							4 - 10   GETTING STARTED
Sleep Time
Setting the Sleep Time reduces power consumption by turning off 
the f user inside the MFC, while it is idle. You can choose how long 
the MFC is idle (from 00 to 99 minutes) before it goes into sleep 
mode. The timer is automatically reset when t he MFC receives a Fax 
or PC data, or makes a copy. The factory setting is 05 minutes. While 
the MFC is in sleep mode, you will see Sleep on the LCD. If you try 
to print or copy in sleep mode, there will be a short delay while the 
fuser warms up to working temperature.
1Press Menu, 1, 6, 2.
2Use the dial pad to enter the length of  time the MFC is idle 
before it  goes int o sleep mode (00 t o 99).
3Press Set.
4Press Stop/Exit.
Turning off the Scanner Lamp
The scanner lamp stays on for 16 hours bef ore automatically 
switching of f to preserve the life of the lamp. You can turn of f the 
scanner lamp manually if you wish by pressing the   and   keys 
simultaneously. The scanner lamp will remain turned off until the next 
time you use t he scanning feature.
Turning off the scanner lamp will also reduce the power 
consumption.
■If you want to turn sleep mode off, press Secure and Job 
Cancel
 simultaneously in Step 2.
■If t he MFC is in Sleep Mode when you change the Sleep 
Time, the new setting will take effect the next time the MFC 
copies, print s or is restart ed.
Please note that turning the lamp off regularly will reduce t he 
lamp’s life. Some people prefer to turn the lamp off as t hey leave 
the office, or late at night at home. This is not necessary for 
normal day to day use.
 
						

							GETTING STARTED   4 - 11
Setting the Tray Use for Copy mode
MFC-8420
The default  set ting of Auto allows
*1 your MFC to choose the optional 
Tray #2 when paper is out in Tray #1 or*2 when the size of the original 
will fit best on the paper in Tray #2.
1Press Menu, 1, 7.
2Press  or  to sel ect Tray#1 
Only
, Tray#2 Only, or Auto.
3Press Set.
4Press Stop/Exit.
MFC-8820D and MFC-8820DN
The default  set ting of Auto allows
*1 your MFC to choose the optional 
Tray #2 or the MP tray when paper is out in Tray #1 or*2 when the 
size of the original will fit best on the paper in Tray #2.
1Press Menu, 1, 7.
2Press   or   to select 
Tray#1 Only, MP Only, or 
Auto.
—OR—
I f you have the optional paper tray, 
press  or  to select 
Tray#1 Only, Tray#2 Only, MP 
Only or Auto.
3Press Set.
4Press Stop/Exit.
I f your MFC is a MFC-8420 without the optional t ray #2, you can 
skip this setting.
*1 Copies will automatically be print ed from Tray #2 only if the 
Paper Size sett ing for Tray #2 is the same as Tray #1.
*2 When using the ADF, copies will automatically be printed 
from Tray #2 if the Paper Size setting for Tray #2 is different 
than Tray #1 and this paper size is more suitable f or the 
scanned original.
17.Tray Use: Copy▲Tray#1 Only
Tray#2 Only
▼Auto
Select ▲▼ & Set
17.Tray Use: Copy▲Tray#1 Only
MP Only
▼Auto
Select ▲▼ & Set
17.Tray Use: Copy▲Tray#1 Only
Tray#2 Only
▼MP Only
Select ▲▼ & Set
 
						

							4 - 12   GETTING STARTED
Setting the Tray Use for Fax mode
If your MFC doesn’t have the optional tray #2, you can skip this setting.
The default set ting of Auto allows your MFC t o choose the optional 
Tray #2 if Tray #1 is out  of paper or if incoming faxes will f it best on 
the paper in Tray #2.
1Press Menu, 1, 8.
2Pres s  or  to s el ect  Tray#1 
Only
, Tray#2 Only, or Auto.
3Press Set.
4Press Stop/Exit.
Setting the LCD Contrast
You can change the contrast to help the LCD look lighter or darker.
1(MFC-8420)
Press 
Menu, 1, 7.
(MFC-8820D/8820DN)
Press 
Menu, 1, 8.
—OR—
If you have the optional t ray #2, press 
Menu, 1, 9.
2Press  to increase the contrast.
—OR—
Press
  t o decrease the cont rast.
Press 
Set.
3Press Stop/Exit.
If Auto Reduction is turned on,  incoming faxes will be printed 
from the tray that is set for Auto Reduction. (See Printing a 
reduced incoming fax (Auto Reduction) on page 5-5.)
18.Tray Use: Fax▲Tray#1 Only
Tray#2 Only
▼Auto
Select ▲▼ & Set
19.LCD Contrast
-+
Select   & Set
 
						

							SETUP RECEIVE   5 - 1
5
Basic receiving operations
Choosing the Receive Mode
There are f our different Receive Modes f or your MFC. You can 
choose the mode that best suits your needs.
* In Fax/Tel mode you must set the Ring Delay and F/T Ring Time. 
If you have ext ension phones on the line, keep the Ring Delay set to 
four rings.
Setup Receive
LCDHow it worksWhen to use it
F ax Onl y
( a ut o m at ic  r e c ei v e)The MFC automatically 
answers every call as a 
fax.For dedicated fax lines.
F ax/ Tel*
(fax and telephone)
(with an external or 
extension telephone)The MFC controls the 
line and automatically 
answers every call. If the 
call i s a fax  it wi ll recei ve 
the fax. If the call is not a 
fax i t wil l ring 
(pseudo/double ring) for 
you to pick up the call.Use this mode if you expect to receive lots of fax 
messages and few telephone calls. You cannot 
have an answering machine on the same line, even 
if it is on a separate wall jack/phone socket on the 
same line. You cannot use the telephone 
company’s Voice Mail in this mode.
E xte rna l TAD
(with an external 
answering machine)The external answering 
machine (TAD) 
automatically answers 
every call. 
Voice messages are 
stored on the external 
TAD. Fax messages are 
printed.Use this mode if you have an external answering 
machine on your phone line.
The TAD setting works only with an external 
answering machine. Ring Delay and F/T Ring Time 
do not work in this setting.
M anu al
(manual receive)
(with an external or 
extension telephone or 
with Distinctive R ing)You control the phone 
line and must answer 
every call yourself.Use this mode when you are using a computer 
modem on the same line or if you don’t receive 
many fax messages or w ith Distinctive Ring.
If you hear fax tones,  wait until the  MFC takes over 
the call, then hang up. (See Easy Receive on page 
5-4.)
The MP tray is not available wit h Fax Receive.
 
						

							5 - 2   SETUP RECEIVE
To select or change your Receive Mode
1Press Menu, 0, 1.
2Press   or   to select Fax 
Only, Fax/Tel, External TAD 
or Manual.
Press 
Set.
3Press Stop/Exit.
Setting the Ring Delay 
The Ring Delay sets the number of times the MFC rings bef ore it 
answers in Fax Only or Fax/Tel mode.  If you have ext ension 
phones on the same line as the MFC or subscribe to the telephone 
company’s Distinctive Ring service, keep t he Ring Delay set ting of 4. 
(See Easy Receive on page 5-4 and Operation f rom extension 
telephones on page 5-7.)
1If it is not illuminated in green, press   (Fax).
2Press Menu, 2, 1, 1.
3Press   or   to select how 
many times the line rings before 
the MFC answers (00-04).
Press 
Set.
(I f you select 00, t he line won’t ring at all.)
4Press Stop/Exit.
If you are changing the Receive Mode while in another 
operation, the LCD will return to that operation.
01.Receive Mode▲Fax Only
Fax/Tel
▼External TAD
Select ▲▼ & Set
Duplex Receive
External TAD
Dial & Start
Fax Only
Fax/Tel
External TAD
Manual
03/01/2003 18:15
21.Setup Receive
1.Ring Delay
▲03▼04
Select ▲▼ & Set
 
						

							SETUP RECEIVE   5 - 3
Setting the F/T Ring Time (Fax/Tel mode only)
If you set the Receive Mode to Fax/Tel, you’ll need to decide how long 
the MFC will signal you with its special pseudo/double-ring when you 
have a voi ce call. (If it’s a fax call, the MFC prints the fax.)
This pseudo/double-ring happens after the initial ringing from the 
phone company. Only the MFC rings (for 20, 30, 40 or 70 seconds) 
and no other phones on the same line will ring with the special 
pseudo/double-ring. However, you can still answer the call on any 
extension phone (in a separate wall jack/phone socket) on the same 
line as the MFC. (See Operation from extension telephones on page 
5-7.)
1I f it is not illuminated in green, press   (Fa x).
2Press Menu, 2, 1, 2.
3Press   or   to select how 
long the MFC will ring to alert you 
t hat you have a voice call.
Press 
Set. 
4Press Stop/Exit.
Even if the caller hangs up during the pseudo/ double-ringing, 
t he MFC will continue to ring for the set time.
21.Setup Receive
2.F/T Ring Time
▲20▼30
Select ▲▼ & Set
 
						

							5 - 4   SETUP RECEIVE
Easy Receive 
When you use t his feature,  you don’t  have to press Start or the Fax 
Receive Code 
51 when you answer a fax call. Select ing On allows 
the MFC to receive fax calls automatically, even if you lift the handset 
of an extension or external phone. When you see Receiving on the 
LCD or when you hear ‘chirps’ through the handset of an extension 
phone connected to another wall jack/phone socket, just replace the 
handset and your MFC will do the rest. Selecting Off means you’ll 
have to activate the MFC yourself by lifting the handset of an external 
or extension phone, and then press 
Start on the MFC
—OR—by pressing 
51 if you are not at your MFC. (See Operation 
from extension telephones on page 5-7.)
1If it is not illuminated in green, press   (Fax).
2Press Menu, 2, 1, 3.
3Use   or   to select On (or 
Off).
Press 
Set.
4Press Stop/Exit.
If this feature is set to On,  but your MFC doesn’t connect a fax 
call when you lift a extension or external phone handset , press 
the Fax Receive Code 
51.
If you send faxes from a computer on the same phone line and 
the MFC intercepts them, set Easy Receive to Off.
21.Setup Receive
3.Easy Receive
▲On▼Off
Select ▲▼ & Set
 
						

							SETUP RECEIVE   5 - 5
Printing a reduced incoming fax 
(Auto Reduction)
If you choose On, the MFC automatically reduces an incoming fax to 
fit on one page of letter, legal or A4 size paper, regardless of the 
paper size of the original. The MFC calculates the reduction ratio by 
using the page size of the original and your Paper Size setting 
(
Menu, 1, 3).
1I f it is not illuminated in green, press   (Fa x).
2Press Menu, 2, 1, 5. 
3I f you have the optional paper tray 
#2, press   or   to select 
Tray #1 or Tray #2. 
Press 
Set.
4Use   or   to select On (or Off). 
Press 
Set.
5Press Stop/Exit.
Printing a fax from the memory
If you set Fax Storage to ON for Remote Retrieval, you can still print 
a fax from the memory when you are at your MFC.  (See Setting Fax 
Storage on page 8-3. )
1Press Menu, 2, 5, 4.
2Press Start.
3After printing has finished,
press 
Stop/Exit.
I f you receive faxes that  are split  onto two pages, turn on t his 
setting.
21.Setup Receive
5.Auto Reduction
▲On▼Off
Select ▲▼ & Set
25.Remote Fax Opt
4.Print Fax 
Press Start