Brother MFC 8420 User Manual

							7 - 8   AUTO DIAL NUMBERS AND DIALING OPTIONS
Pause
Press Redial/Pause t o insert a 3.5-second pause between 
numbers. If you are dialing overseas,  you can press 
Redial/Pause 
as many times as needed to increase the length of the pause.
Tone or Pulse (Canada only)
If you have a Pulse dialing service, but need to send Tone signals 
(for example, for telephone banking), follow the instruct ions below. If 
you have Touch Tone service, you will not need this feature to send 
tone signals.
1Lift the handset of an external phone.
2Press # on the control panel of your MFC. Any digits dialed after 
this will send tone signals.
3When you hang up, the MFC will return to the Pulse dialing 
service.
 
						

							REMOTE FAX OPTIONS   8 - 1
8
Fax Forwarding/Paging
Programming a Fax Forwarding number
When Fax Forwarding is set to On, your MFC stores the received f ax 
in the memory. Then it dials the fax number you’ve programmed and 
forwards t he fax message.
1Press Menu, 2, 5, 1.
2Press  or  to select Fax 
Forward.
Press 
Set. 
The LCD will ask you to enter the fax number to which faxes will 
be forwarded.
3Enter the forwarding number (up to 20 digits).
Press 
Set. 
4Press Stop/Exit.
Remote Fax Options
You cannot use Paging and Fax Forwarding at the same time. 
After you have selected the Paging or Fax Forwarding feature, 
Fax Storage is set  to On automatically.
25.Remote Fax Opt
1.Fax Fwd/Paging
▲Off▼Fax Forward
Select ▲▼ & Set
 
						

							8 - 2   REMOTE FAX OPTIONS
Programming your pager number
When Paging is selected, your MFC dials the pager number you’ve 
programmed, and then dials your Personal Identification Number 
(PIN). This activates your pager so you will know that you have a fax 
message in the memory.
1Press Menu, 2, 5, 1.
2Press   or   to select 
Paging.
Press 
Set. 
3Enter your pager phone number followed by # # (up to 20 digits).
Press 
Set. 
Do not include the area code if it is the same as that of your MFC. 
For example, press 
1 8 0 0 5 5 5 1 2 1 2 # #. 
4If your pager needs a PIN, enter the PIN, press #, press 
Redial/Pause,
enter your fax number followed by 
##.
Press 
Set.
(For example, press 
1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5 5 
1 2 1 2 # #
)
—OR—
If you do not need a PIN, press Redial/Pause,  enter your fax 
number followed by 
##.
Press 
Set. 
(For example, press 
Redial/Pause 1 8 0 0 5 5 5 1 2 1 2 # #)
5Press Stop/Exit.
You cannot change a Paging number or PIN remot ely.
25.Remote Fax Opt
1.Fax Fwd/Paging
▲Off▼Fax Forward
Select ▲▼ & Set
 
						

							REMOTE FAX OPTIONS   8 - 3
Setting Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax 
messages from another location using Fax Forwarding, Paging, or 
Remote Retrieval operations. The LCD will show when you have a 
fax stored in memory. 
1Press Menu, 2, 5, 2. 
The LCD will ask you to choose a 
fax setting.
2Press   or   to select On (or 
Off).
Press 
Set.
3Press Stop/Exit.
If you press 
1, all f ax data is erased and Fax Storage is turned off.
If you press 
2, faxes are not erased and Fax Storage stays on.
(See Printing a fax from the memory on page 5-5. )
I f there are faxes in the memory when you turn Fax Storage 
OFF, the LCD will ask if you want to erase the faxes in the 
memory.
■After you have selected Paging or Fax Forwarding feature, 
Fax St orage is set to On aut omatically. If you bring Paging or 
Fax Forwarding feature back to Off, Fax Storage stays on.
■If there is a power failure, the data in the memory will remain 
for up to 4 days.
25.Remote Fax Opt
2.Fax Storage
▲On▼Off
Select ▲▼ & Set
 
						

							8 - 4   REMOTE FAX OPTIONS
Setting your Remote Access Code
The remote access code lets you access the Remote Retrieval 
features when you are away from your MFC. Before you use the 
remote access and retrieval features, you have to set up your own 
code.  The default  code is inactive code (--- ).
1Press Menu, 2, 5, 3.
2Enter a three-digit code using 
numbers 
0-9,  or #.
Press 
Set. (The preset ‘ ’ cannot 
be changed.)
3Press Stop/Exit.
Do not use the same digits that appear in your Fax Receive 
Code (
51) or Telephone Answer Code (# 51).(See Operation 
from ext ension telephones on page 5-7.)
■You can change your code at any time by entering a new 
one. If you want to make your code inactive, press 
Clear/Back in Step 2 to restore the inactive set ting (--- ).
25.Remote Fax Opt
3.Remote Access
Access Code:---*
Enter & Set key
 
						

							REMOTE FAX OPTIONS   8 - 5
Remote Retrieval
You can call your MFC f rom any telephone or fax machine using 
touch tone, then use the Remote Access Code and remot e 
commands to retrieve fax messages. Be sure to cut out the Remote 
Retrieval Access Card on the last page and keep it  with you at all 
times.
Using your Remote Access Code
1Dial your fax number from a telephone or another fax machine 
using touch tone.
2When your MFC answers, immediately enter your Remot e 
Access Code (3 digits followed by  ).
3The MFC signals if it has received fax messages:
1 long beep 
— Fax messages
No beeps 
— No fax messages
4The MFC gives two short beeps, which tells you to enter a 
command. The MFC will hang up if you wait longer than 30 
seconds to enter a command. The MFC will beep t hree times, if  
you ent er an invalid command.
5Press 90 to reset the MFC when you’ve finished.
6Hang up.
If your MFC is set to Manual mode and you want to use the 
remote retrieval features, you can access your MFC by waiting 
about 2 minutes after it starts ringing, and then entering the 
Remote Access Code within 30 seconds.
 
						

							8 - 6   REMOTE FAX OPTIONS
Remote commands
Follow the commands below to access features when you are away 
from the MFC. When you call t he MFC and enter your Remote 
Access Code (3 digits followed by  ), the system will give two short 
beeps and you must enter a remote command.
Remote commands Operation details
95
Change  the Fax Forwarding 
or Paging settings
1 OFF If you hear one long beep, the change has 
been accepted. If you hear three short beeps, 
you cannot change it because the conditions 
have not been met (for example, registering a 
fax forwarding or paging number). You can 
register your Fax Forwarding number by 
entering 4. (See Changing your Fax 
Forwarding number on page 8-7). Once you 
have registered the number, Fax Forwarding 
will be set to On. 2 Fax Forwarding
3 Paging
4 Fax Forwarding number
6 Fax Storage ON You can turn Fax Storage to On (or Off 
after you have retrieved or erased all your 
messages).
7 Fax Storage OFF
96 Retrieve a fax
2 Retrieve all faxes Enter the number of a remote fax machine to 
receive  stored fax messages.  (See Retrieving 
fax messages on page 8-7.)
3 Erase faxes from the 
memoryIf you hear one long beep, you can erase fax 
messages from the memory.
97
Check the receiving status
1 Fax You can check whether your MFC has 
received any faxes. If it has, you will hear one 
long beep. If it hasn’t, you will hear three short 
beeps.
98 Change the Receive Mode
1 External TAD If you hear one long beep, you can change 
the Receive Mode.
2 Fax/Tel
3 Fax Only
90 ExitAfter a long beep, you can exit Remote 
Retrieval.
 
						

							REMOTE FAX OPTIONS   8 - 7
Retrieving fax messages
1Dial your fax number.
2When your MFC answers, immediately enter your Remot e 
Access Code (3 digits followed by  ). If you hear one long 
beep, you have messages.
3As soon as you hear t wo short beeps, use the dial pad t o press 
962.
4Wait for the long beep,  and t hen use the dial pad to ent er the 
number of the remote fax machine where you want your fax 
messages sent to followed by 
## (up t o 20 digits).
5Hang up after you hear your MFC beep. Your MFC will call the 
other machine, which will then print your fax messages.
Changing your Fax Forwarding number
You can change the default setting of your fax forwarding number 
from another telephone or fax machine using Touch Tone.
1Dial your fax number.
2When your MFC answers, immediately enter your Remot e 
Access Code (3 digits followed by  ). If you hear one long 
beep, you have messages.
3When you hear two short beeps, use t he dial pad to press 954.
4Wait for the long beep,  and t hen use the dial pad to ent er the 
new number of the remote fax machine where you want your fax 
messages forwarded followed by 
## (up to 20 digits).
5Hang up after you hear your MFC beep.
You cannot use   and # as dial numbers. However, press # if 
you want to store a pause.
You cannot use   and # as dial numbers. However, press # if 
you want to store a pause.
 
						

							PRINTING REPORTS   9 - 1
9
MFC settings and activity
You need to set up t he Transmission Verification Report and Activity 
Report Interval in the menu table.
Press 
Menu, 2, 4, 1.
—OR—
Press 
Menu, 2, 4, 2.
Customizing the 
Transmission Verification Report
You can use the Transmission Report as proof that you sent a fax. 
This report lists the time and date of transmission and whether the 
transmission was successful (OK). If you select On or On+Image, the 
report  will print for every fax you send.
If you send a lot of faxes to the same place,  you may need more than 
the job numbers to know which faxes you must send again.  Selecting 
On+Image or Off+Image will print a section of the fax’s first page 
on the report to help you remember.
1Press Menu, 2, 4, 1.
2Press   or   to select Off, 
Off+Image, ON or On+Image.
Press 
Set.
3Press Stop/Exit.
Printing reports
When the feature is Off, the Report will only print it there is a 
t ransmission error. (NG).
24.Setup Reports
1.Transmission
2.Act.Interval
Select 
▲▼ & Set
24.Setup Reports
1.Transmission
▲Off▼Off+Image
Select ▲▼ & Set
 
						

							9 - 2   PRINTING REPORTS
Setting the Fax Activity Report Interval
You can set the MFC to print activity reports at specific intervals (every 
50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, 
you can print the report by following the Steps on the next page.
The default setting is Every 50 Faxes.
1Press Menu, 2, 4, 2.
2Press   or   to choose an 
interval. Press 
Set.
(I f you choose 7 days, the LCD will 
ask you t o choose a day on which 
to begin t he 7-day countdown. )
3Enter the t ime to begin printing in 24-hour f ormat.
Press 
Set.
(For example: enter 19:45 for 7:45 PM.)
4Press Stop/Exit.
If you select 6, 12, 24 hours, 2 or 7 days, the MFC will print the 
report  at the selected time and then erase all jobs f rom its 
memory.  If the MFC’s memory becomes full with 200 jobs 
before the time you selected has passed, the MFC will print the 
Activity Report early and t hen erase all jobs from memory. If you 
want  an ext ra report  before it is due to print, you can print it 
without erasing the jobs from memory.
If you select Every 50 Faxes, the MFC will print the Activity 
Report when the MFC has stored 50 jobs.
24.Setup Reports
2.Act.Interval
▲Every 50 Faxes▼Every 6 hours
Select ▲▼ & Set