Brother MFC 8420 User Manual

							SETUP SEND   6 - 21
Setting up Polled Transmission
Polled Transmission is when you set up your MFC to wait with a 
paper original so another fax machine can call and retrieve it .
1I f it is not illuminated in green, press   (Fa x). Place t he 
original that is going to be retrieved face up in the ADF, or face 
down on the scanner glass.
2Press Menu, 2, 2, 6.
3Press   or   to choose On 
(or Off).
Press 
Set.
4Press 1 if you want to choose more 
settings and the LCD will return to the Setup Send menu.
—OR—
Press 
2 if you have finished choosing settings, and go to step 5.
5Press Start.  The MFC starts scanning the document.
6I f you place the original in the ADF, wait for the fax to be polled.
—OR—
I f you are using the scanner glass, go to Step 7.
7To send a single page, press 2 (or press Start again), wait for 
t he fax to be polled.
—OR—
To send more than one page, press 
1 and go t o Step 8.
8Place the next page on the scanner glass.
Press 
Set.
The MFC starts scanning and returns to Step 7. (Repeat Step 7 
and 8 for each additional page).
The document will be stored and can be retrieved from any other 
f ax machine unt il you delete the fax in memory by using the 
Cancelling a Job function. (See Canceling a scheduled job on 
page 6-11. )
22.Setup Send
6.Polled TX
▲On▼Off
Select ▲▼ & Set
 
						

							6 - 22   SETUP SEND
Memory Security
Memory Security lets you prevent  unauthorized access t o the MFC. 
You will not be able to continue to schedule Delayed Faxes or Polling 
jobs. However, any pre-scheduled Delayed Faxes will be sent when 
you turn Memory Security On, so they wont be lost.
If Fax St orage is On before you turn Memory Security On, then Fax 
Forwarding and Remote Retrieval will continue to work.
While Memory Security is On the following operations are available:
■Receiving faxes into memory (limited by memory capacity)
■Fax Forwarding (If Fax Storage was already On)
■Remote Retrieval
While Memory Security is On the following operations are NOT 
available:
■Sending faxes
■Printing received faxes
■Copy
■PC printing
■PC scanning
Setting up the password
1Press Menu, 2, 0, 1.
2Enter a 4-digit number for the 
password.
Press 
Set.
If you are entering the password for the first time, the LCD 
shows Verify.
3Re-enter the password.
Press 
Set.
To print the faxes in memory, turn Memory Security Off.
If you forget the Memory Security password, please call Brother 
Customer Service. (See For Customer Service on page i.)
20.Miscellaneous
1.Mem Security
New Passwd=xxxx
Enter & Set Key
 
						

							SETUP SEND   6 - 23
Turning Memory Security on
1Press Menu, 2, 0, 1.
2Press   or   to select Set 
Security.
Press 
Set.
3Enter the registered 4-digit password.
Press 
Set.
The MFC goes offline and t he LCD shows Secure Mode.
Turning Memory Security off
1Press Menu.
Enter the registered 4-digit password and press 
Set.
2Memory Security is automatically turned of f and the LCD shows 
t he Date and Time.
If there is a power failure, the data in the memory will remain for 
up to 4 days.
I f you enter the wrong Password, the LCD shows Wrong 
Password and stays of fline. The MFC will stay in Secure Mode 
until the registered password is entered.
20.Miscellaneous
1.Mem Security
▲Set Security▼Set Password
Select ▲▼ & Set
 
						

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 1
7
Storing numbers for easy dialing
You can set up your MFC to do three types of easy dialing: 
One-Touch, Speed-Dial and Groups for Broadcasting faxes.
Storing One-Touch Dial numbers 
Your MFC has 20 O ne-Touch keys where you 
can store 40 fax or phone numbers for 
automat ic dialing. To access numbers 21 to 40, 
hold down 
Shift as you press t he One-Touch 
key. When you press a One-Touch key the LCD 
shows the name, if you stored it, or the number. (See One-Touch 
Dialing on page 7-5.)
One-Touch keys are the 20 keys (numbers 01–40) located on the left 
side of the control panel.  
1Press Menu, 2, 3, 1.
2Press the O ne-Touch key where 
you want to store a number. 
I f you have not installed the optional 
LAN board (NC-9100h), go to Step 4.
—OR—
If you are using the MFC-8820DN or have installed the optional 
LAN board (NC-9100h), the MFC will ask you if the One-Touch key 
is for a fax/telephone number or an e-mail address. Go to Step 3.
3Press   or   to select 
Fax/Tel. 
Press 
Set.
Auto Dial numbers and 
dialing options
I f you lose electrical power, the auto dial numbers t hat are in t he 
memory will not be lost.
(For USA only) The Brother fax back system number has been 
preprogrammed on O ne-Touch key 
1.
23.Set Auto Dial 
1.One-Touch Dial
One-Touch:
Select One-Touch
23.Set Auto Dial
*007
▲Fax/Tel▼E-Address
Select ▲▼ & Set
 
						

							7 - 2   AUTO DIAL NUMBERS AND DIALING OPTIONS
4Enter a number (up to 20 digits).
Press 
Set.
■If you want to enter a pause in the dialing sequence (for example, to access 
an outside line), press 
Redial/Pause as you are entering the digits. 
Each key press of 
Redial/Pause enters a 3.5 second pause when the 
number is dialed, and a dash appears on the screen.
5Use the dial pad to enter the name (up to 15 characters).
Press 
Set.
(You can use the chart on page 4-3 to help you enter letters.)
—OR—
Press 
Set to store the number without a name.
6Go to Step 2 to store another One-Touch number
—OR—
Press 
Stop/Exit.
When you dial an aut o dial number, the LCD shows the name 
and number you’ve stored, or, if you haven’t stored a name, only 
the number you’ve stored.
Storing Speed-Dial numbers
You can store Speed-Dial numbers, so that when you dial you will only 
have to press a few keys (
Search/Speed Dial, #, the three-digit 
number, and 
Start). The MFC can store 300 Speed-Dial numbers.
1Press Menu, 2, 3, 2.
2Use the dial pad to enter a 
three-digit Speed-Dial number 
(001-300).
(For example, press 
005.)
Press 
Set. 
If you have not installed the optional LAN board (NC-9100h), go 
to Step 4.
—OR—
If you are using the MFC-8820DN or have installed the optional 
LAN board (NC-9100h), the MFC will ask you if the Speed-Dial is 
for a fax/telephone number or an e-mail address. Go to Step 3.
3Press   or   to select 
Fax/Tel. 
Press 
Set.
23.Set Auto Dial  
2.Speed-Dial
Speed-Dial? #
Enter & Set Key
23.Set Auto Dial
#100
▲Fax/Tel▼E-Address
Select ▲▼ & Set
 
						

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 3
4Enter the phone or fax number (up t o 20 digits).
Press 
Set.
5Use the dial pad to enter the name (up to 15 charact ers).
Press 
Set. 
(You can use the chart  on page 4-3 to help you enter letters.)
—OR—
Press 
Set t o store the number without a name.
6G o to Step 2 to st ore another Speed-Dial number.
—OR—
Press 
Stop/Exit.
Changing One-Touch and Speed-Dial numbers
If you try to store a One-Touch or Speed-Dial number where a 
number has already been stored,  the LCD will show the name that 
has been stored there (or number) and will ask you to do one of the 
following: 
1Press 1 to change the st ored 
number.
—OR—
Press 
2 to exit without  making a 
change.
2Enter a new number.
Press 
Set.
■To erase the whole number or whole name, press 
Clear/Black repeatedly until all digits or letters are delet ed. 
To erase one digit or letter, use   or   to position the 
cursor under it, and then press 
Clear/Black.
■If you want to insert characters, use   or   to position the 
cursor where you want  to insert them, and then type.
3Follow the direct ions beginning at Step 4 in Storing One-Touch 
Dial numbers and St oring Speed-Dial numbers.(See Storing 
O ne-Touch Dial numbers on page 7-1 and Storing Speed-Dial 
numbers on page 7-2.)
23.Set Auto Dial
*005:MIKE
▲1.Change▼2.Exit
Select ▲▼ & Set
 
						

							7 - 4   AUTO DIAL NUMBERS AND DIALING OPTIONS
Setting up Groups for Broadcasting
Groups, which can be stored on a O ne-Touch key or a Speed-Dial 
location,  allow you t o send the same fax message to many fax 
numbers by pressing only a One-Touch key and 
Start or 
Search/Speed Dial, #, the three-digit location and Start.
First,  youll need to store each fax number as a One-Touch or 
Speed-Dial number. Then, you can combine them into a Group, 
Each Group uses up a One-Touch key or a Speed-Dial location. 
Finally, you can have up to six small Groups, or you can assign up to 
339 numbers to one large Group.
(See Storing Speed-Dial numbers on page 7-2 and Changing 
One-Touch and Speed-Dial numbers on page 7-3.)
1Press Menu, 2, 3, 3.
2Decide where you wish to st ore the 
Group
—AND—
Press a One-Touch key
—OR—
Press 
Search/Speed Dial and enter the t hree-digit location, 
and then press 
Set.
(For example, press One-Touch key 2 for Group 1.)
3Use the dial pad to enter the Group 
number.
Press 
Set. 
(For example, press 
1 for Group 1.)
4To include One-Touch or Speed-Dial numbers in the G roup, 
enter them as if  you were dialing.
For example, for One-Touch key 
05, press O ne-Touch key 05. 
For Speed-Dial location 009, press 
Search/Speed Dial, then 
press 
009 on the dial pad. The LCD shows 005, #009.
5Press Set to accept the numbers for this Group.
6Use the dial pad and the chart on page 4-3 to enter a name for 
the Group.
Press 
Set.
(For example, NEW CLIENTS)
23.Set Auto Dial
3.Setup Groups
Group Dial:
Press Speed-Dial...
23.Set Auto Dial
*002
Group#:0
Enter No. & Set
 
						

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 5
7Press Stop/Exit.
Dialing options
Search
You can search for names you have stored in the One-Touch and 
Speed-Dial memory. 
(See Storing One-Touch Dial numbers on page 7-1 and see Storing 
Speed-Dial numbers on page 7-2.)
1I f it is not illuminated in green, press   (Fa x). Place t he 
original f ace up in the ADF,  or face down on the scanner glass.
2Press Search/Speed Dial.
3Press  or .
To search alphabetically through the names that are stored, enter 
the first letter of the name you’re looking for and press   or  .
—OR—
Press  or .
To search for numbers numerically, press   or  . 
4When the LCD shows the name you want to call,
Press 
Start.
One-Touch Dialing
1I f it is not illuminated in green, press   (Fa x). Place t he 
original f ace up in the ADF,  or face down on the scanner glass.
2Press the O ne-Touch key of the location you want  to call.
3Press Start.
You can print a list of all One-Touch and Speed-Dial numbers. 
(See Printing reports on page 9-3.) Group numbers will be 
marked in the column of Group.
When you dial using an aut o dial number, the LCD shows the 
name you’ve stored, or if you haven’t  stored a name, the fax 
number you’ve stored.
 
						

							7 - 6   AUTO DIAL NUMBERS AND DIALING OPTIONS
Sp eed-Dialing
1If it is not illuminated in green, press   (Fax). Place the 
original face up in t he ADF, or face down on the scanner glass.
2Press Search/Speed Dial, #, and then the three-digit 
Speed-Dial number. (See Storing Speed-Dial numbers on page 
7-2.)
3Press Start.
Manual dialing
Manual dialing means pressing all of the digits of the phone number.
Using an external telephone
The easiest way to use your external telephone is to pick up t he 
handset and dial the number on the external telephone as you 
normally would.
1Pick up the handset of  the external telephone.
2Dial the number on the external telephone.
3To hang up, replace the handset.
If you try to use a One-Touch or Speed-Dial location with no 
number stored in it, you hear a warning sound, and LCD shows 
Not Registered. The LCD returns to normal after 2 seconds.
 
						

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 7
Access codes and credit card numbers
Sometimes you may want to choose from several long distance 
carriers when you make a call. Rates may vary depending on the time 
and destination. To take advantage of low rates, you can store the 
access codes or long-distance carriers and credit card numbers as 
One-Touch and Speed-Dial numbers. You can store these long 
dialing sequences by dividing them and setting them up on separate 
keys in any combination. You can even include manual dialing using 
the dial pad.
The combined number will be dialed in the order that you entered it 
as soon as you press 
Start.
(See Storing One-Touch Dial numbers on page 7-1.)
For example, you can st ore ‘555’ on One-Touch key 03 and ‘7000’ 
on One-Touch key 02.  If you press One-Touch key
 03, One-Touch 
key
 02, and Start, you will dial ‘555-7000’. 
To temporarily change a number, you can substitute part of t he 
number wit h manual dialing using the dial pad.
For example, t o change the number to 555-7001 you could press 
One-Touch key
 03 and then press 7001 using the dialing pad.
I f you must wait for another dial tone or signal at any point in the 
dialing sequence, store a pause there in the number by pressing 
Redial/Pause. Each key press adds a 3.5-second delay.