Brother MFC 8420 User Manual

							US I NG  THE  B ROTHE R CONTROL  CE NTE R FOR  WI NDOWS® 9 5/ 9 8/ 98 SE / ME/ 2 00 0  PR OFE SS I ONA L  A ND  WI NDOWS  NT® WS  4. 0   14 - 11
E-mail ap plicatio n
E-mail Application—From the pull-down list, select your E-mail 
application.
E-mail Settings—Click the E-Mail Settings button to set up links.
The Send To Opt ions window will appear:
Send to Options
Convert attachments to specifi ed file type—Converts items to the 
type in the File Type box.  Clear this check box to keep files in their 
source format; for example, to keep Word documents in the .doc 
format and JPEG images in the .jpg format.
All documents and image items—Converts all items regardless of  
the program in which the item was created; f or example, convert s all 
Word (doc) files and JPEG (.jpg) files to the file type.
PaperPort image items (max) only—Converts only PaperPort  
image items (.max) files. PaperPort does not convert other file t ypes, 
such as JPEG images and Word documents.
File type—Identifies the format in which to convert items; for 
example, JPEG or TIFF. 
Combine items into single file, if possible—Combines all selected 
items into a single file that cont ains multiple pages. This option is 
available only when the file type supports multiple pages,  such as 
multi-page TIFF.
 
						

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Scan to OCR (Word Processor)
To access Scan to OCR Configurations screen
1Place the original face up in the ADF. The Brother Control 
Center screen will pop up.
2Right-click the word processor application button and click on 
Conf iguration. Click the Modify Settings button to view the 
configuration screen of the Control Center.
To save your settings, click OK
—OR—
To go back to the factory default settings, click the Restore Defaults 
button.
Scanner settings
From the pull-down list, select the scanning mode that  is appropriate 
for the type of file: Faxi ng, Filing and Copying; Text for OCR; 
Phot os; Photos (High Quality); Photos (Quick Scan); Custom; 
Draft Copy or Fine Copy.
To change any of  the settings for this mode, click Modify Settings.
 
						

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Word Processor
Word Processor—From the pull-down list, select the word processor 
you want to use.
Click the Link Settings button to display the screen to set up the 
document format you want to use and ident ify the OCR program:
File Type—From the pull-down list, select the file type you want to 
use for your word processor or text documents.
OCR—Identify the OCR program to use to convert scanned 
document images to edit able documents. This option is available 
only when you have an OCR program other than the one provided 
with PaperPort. (PaperPort 8.0 uses the same OCR engine that is in 
ScanSofts TextBridge Pro Millennium product.)
Click the Settings button to choose how the OCR application will 
read the pages that you scan into your word processor application.
The OCR Settings window will appear:
Select your setting and click OK.
■Auto orient page—Click this checkbox to automatically rotate 
pages so t hat the text is upright .
■Single column output—Click this checkbox if you want to 
remove columns from multi-column documents so that converted 
text  appears in a one-column format.
 
						

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Scan to Image
To access Scan to Image Configurations screen
1Place the original face up in the ADF. The Brother Control 
Center screen will pop up.
2Right-click the graphic application button and click on 
Conf iguration. Click the Modify Settings button to view the 
configuration screen of the Control Center.
To save your settings, click OK
—OR—
To go back to the factory default settings, click the Restore Defaults 
button.
Scanner Settings
From the pull-down list, select the scanning mode that  is appropriate 
for the type of file: Faxi ng, Filing and Copying; Text for OCR; 
Phot os; Photos (High Quality); Photos (Quick Scan); Custom; 
Draft Copy or Fine Copy.
To change any of  the settings for this mode, click Modify Settings.
Target Application
Application—From t he pull-down list, select the application you want 
to add to t his Pop-Up screen.
Click the Cus tom Li nk Sett ings button to set up links for your 
user-defined application.
 
						

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Copy
To access the Copy Configurations screen
1Place the original face up in the ADF. The Brot her Control 
Center screen will pop up.
2Right-click the Copy and click on Configuration. Click the 
Modify Settings but ton to view t he conf igurat ion screen of the 
Control Center.
To save your settings, click OK
—OR—
To go back to the fact ory default settings, click the Restore Defaul ts 
button.
Scanner settings
From t he pull -down l ist , sel ect  the s canning mode that is  appropri at e for 
t he t ype of  fi le:  
Dr a ft  Co p y or Fine Copy.
To change any of the settings for this mode, click Modify Settings.
Number of copies
Copies—Enter the number of copies you want t o print.
To change the copy options, click the Copy  Opt ions butt on.
Click OK to save your Copy settings.
 
						

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Send a fax
To access the Send a fax Configurations screen
1Place the original face up in the ADF. The Brother Control 
Center screen will pop up.
2Right-click the Send a fax and click on Configuration. Click the 
Modify Setti ngs button to view the configuration screen of the 
Control Center.
To save your settings, click OK
—OR—
To go back to the factory default settings, click the Restore Defaults 
button.
Scanner settings
From the pull-down list, select the scanning mode that  is appropriate 
for the type of file: Faxi ng, Filing and Copying; Text for OCR; 
Phot os; Photos (High Quality); Photos (Quick Scan); Custom; 
Draft Copy or Fine Copy.
To change any of  the settings for this mode, click Modify Settings.
 
						

							US I NG  THE  B ROTHE R CONTROL  CE NTE R FOR  WI NDOWS® 9 5/ 9 8/ 98 SE / ME/ 2 00 0  PR OFE SS I ONA L  A ND  WI NDOWS  NT® WS  4. 0   14 - 17
PC-FAX Settings
Brother PC-Fax
FAX Resolution—Fine (200 × 200)
1To change t he fax options, click the FAX Options button.
The Brother PC-FAX Properties screen appears:
For Windows
® 95/98/98SE/Me and Windows NT® WS 4.0
For Windows
® 2000 Professional
2Select  the Paper Size and Orientation (Portrait or Landscape) 
and click OK.
To go back to the factory default settings, click the Restore 
Defaults or Default button.
 
						

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15
Brother SmartUI Control Center
The Brother Control Center is a software utility that allows you to 
quit e easily, wit h very few mouse clicks,  access the most f requently 
used scanning applications. Using the Control Center eliminat es the 
need to manually launch the specific applications and allows you t o 
scan a document directly to a folder on your computer. The Brother 
Cont rol Center provides four cat egories of operations:
1Scan directly to a file, E-mail, word processor or graphics 
application of your choice.
2Enhanced copy functions, such as Four/Two or One-on-One 
Copying.
3PC Faxing using the Brother PC-Fax soft ware.
4Custom buttons allow you to configure a button to meet your 
own application requirements. 
In the Task Tray right-click on the Control Center   icon and select 
Show t o have access to the Brother Smart UI  Control Center window.
Using the Windows®-Based 
Brother SmartUI Control Center
(For Windows® XP)
 
						

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AutoLoad the Brother Control Center
The Control Center is initially configured t o automatically load each 
time Windows® is started. When the Control Center is loaded t he 
Control Center   icon will appear in the task bar. If you don’t want 
the Control Center t o load automatically, you can turn AutoLoad off .
How to turn off Auto Load 
1Right-click the Control Cent er   icon in the Task Tray and 
select Sh ow.
2The main SmartUI Control Center window appears.  Please look 
at t he bott om of the window for a check box labeled “AutoLoad 
Pop-up”.
3Uncheck the AutoLoad Pop-Up option to prevent the SmartUI 
from automat ically loading every time Windows is started.
 
						

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Brother Control Center features
The SmartUI control center gives you the ability to configure the 
hardware 
Scan key on your MFC such as “Scan to File”. The “Scan 
to File” f eature allows you to scan a document directly to your hard 
disk and choose the file format and destination folder without having 
to run any other applications. Select which section you want by 
clicking on the appropriate tab.