Brother MFC 8420 User Manual

							ON-SCREEN PROGRAMMING   3 - 13
Main MenuSub men uMenu 
SelectionsOptionsDescriptionsPag e
6.LAN
(option)
(Continued)3.Se tup  Mai l 
RX1.A uto  
Po lli ngOn
OffAutomatically checks 
the POP3 server for 
new messages.
See Net wor k 
User ’s  
Gui de 
on the 
CD-ROM.
2.P oll  
Fr equ en cy1 0Mi n Sets the interval for 
checking for new 
messages on the 
POP3 server.
3.H ead erAll
Subject+From
+To
N oneSelects the  contents 
of the mail header to 
be printed.
4.D el Err or  
Ma ilOn
OffDeletes error mails 
automatically.
5.NotificationOn
MDN
OffSends notification 
messages.
4.Se tup  Mai l 
TX1.S end er 
Su bje ct—Displays the subject 
that is attached to the 
Internet Fax data.
2.S ize  Li mi tOn
OffLi mits the size of 
E-mail documents.
3.
NotificationOn
OffSends notification 
messages.
5.Setup Relay1.R ly 
Br oad ca stOn
OffRelays a document 
to another fax 
ma ch in e.
2.R ela y 
Do mai nR ela yX X:Registers the 
Domain name.
3.R ela y 
Re por tOn
OffPrints the Rel ay 
Broadcast Report.
The default settings are shown in Bold 
with .
to accept
to exi t
 
						

							3 - 14   ON-SCREEN PROGRAMMING
Ma i n  Me nuSubmenuMe n u 
SelectionsOptionsDescriptionsPage
6.LA N
(option)
(Continued)
6.Setup Misc.1.Ne twa re On
Of fSel ect On to use the 
MFC on a Netware 
network.
See Net wor k 
User ’ s 
Gui de 
on t he 
CD - R OM .
2.Net Frame Auto
80 23
EN ET
80 22
SN APLets you specify the 
frame type.
3.Ap ple Ta lk On
Of fSel ect On to use the 
MFC on a  Macintosh 
network.
4.DL C/L LC On
Of fSel ect On to use the 
MFC on a DLC/LLC 
network.
5.Ne t B IO S
/IPOn
Of fSel ect On to use the 
MFC on a Net 
BIOS/IP network.
6.Et her ne t Au to
10 0B- FD
10 0B- HD
10 B-F D
10 B-H DSelects Ethernet link 
mode.
7.Ti me Zo neGM T-X X: XXSets the time zone 
for your country.
7.Scan to 
Email—PD F
JP EGSel ects the file type.
The default settings are shown in Bold 
with .
to accept
to exit
 
						

							ON-SCREEN PROGRAMMING   3 - 15
(For MFC-8420 with the optional paper tray #2)
(For MFC-8820D and MFC-8820DN with the optional paper tray #2)
I f you have the optional paper tray, the LCD displays these 
options. (
Menu, 1, 7/Menu, 1, 8)
Main MenuSub men uMenu 
SelectionsOptionsDescriptionsPag e
1.G en era l 
S etu p7.Tr ay 
Use :Co py—T ray #1  On ly
T ray #2  On ly
A utoSelect the tray that 
will be used for 
copying.4-11
8.Tr ay 
Use :Fa x—T ray #1  On ly
T ray #2  On ly
A utoSelect the tray that 
will be used for 
faxing.4-12
Main MenuSub men uMenu 
SelectionsOptionsDescriptionsPag e
1.G en era l 
S etu p7.Tr ay 
Use :Co py—T ray #1  On ly
T ray #2  On ly
MP Only
A utoSelect the tray that 
will be used for 
copying.4-11
8.Tr ay 
Use :Fa x—T ray #1  On ly
T ray #2  On ly
A utoSelect the tray that 
will be used for 
faxing.4-12
The default settings are shown in Bold 
with .
 
						

							GETTING STARTED   4 - 1
4
Initial Setup
Setting the Date and Time
Your MFC di spl ays t he date and ti me and if  you set  up the St at ion ID i t 
pri nt s on every f ax  you send.  
I f t here is a power failure, you may have 
to reset the date and time. All other settings will not be affected.
1Press Menu, 0, 2.
2Enter the last two digits of the year. 
Press 
Set.
3Enter two digits for the month. 
Press 
Set. 
(For example, enter 09 for September, or 10 f or October.)
4Enter two digits for the day. 
Press 
Set. 
(For example, enter 06 for 6th.)
5Enter the time in 24-Hour format. 
Press 
Set.
(For example, enter 15:25 for 3:25 P.M.)
6Press Stop/Exit. The LCD now shows the date and time 
whenever the MFC is in Standby mode.
Getting started
02.Date/Time
Year:20XXEnter & Set Key
 
						

							4 - 2   GETTING STARTED
Setting the Station ID
You should store your name or company name and fax number and 
telephone number to be printed on all fax pages that you send.
1Press Menu, 0, 3.
2Enter your fax number (up t o 20 
digits). 
Press 
Set. 
3Enter your telephone number (up 
to 20 digits).
Press 
Set. 
(I f your t elephone number and fax number are the same, enter 
the same number again).
4Use the dial pad to enter your name 
(up to 20 characters). 
Press 
Set. 
(See Entering text on page 4-3.)
5Press Stop/Exit. 
The LCD will show the date and t ime.
The telephone number you enter is only used for Cover Page 
features.(See Composing the electronic Cover Page on page 
6-12)
You can not enter a hyphen.
If the Station ID has already been programmed, the LCD will ask 
you to press 
1 to make a change or 2 to exit without  changing.
03.Station ID
Fax:
Enter & Set Key
 
						

							GETTING STARTED   4 - 3
Entering text
When you are setting certain funct ions, such as the Station ID, you 
may need to type text into the MFC. Most number keys have t hree or 
four letters printed above them. The keys for 
0, # and   do not  have 
printed letters because they are used for special characters.
By pressing the appropriate number key repeatedly, you can access 
the character you want.
Inserting spaces
To enter a space, press   once between numbers and t wice 
between characters.
Making corrections
If you ent ered a letter incorrectly and want to change it, press   to 
move the cursor under the incorrect character. Then press 
Clear/Back.  The letter above the cursor will be deleted. Re-enter 
the correct character. 
Repeating letters
If you need to enter a character that is on the same key as the 
previous character, press   to move the cursor to the right bef ore 
you press t he key again.
Press Keyone timetw o  t i m e sthree timesfour times
2ABC 2
3DE F 3
4GH I 4
5JKL5
6MNO 6
7PQR S
8TUV8
9WXYZ
 
						

							4 - 4   GETTING STARTED
Special characters and symbols 
Press , # or 0, and then press   or   to move t he cursor under 
the special character or symbol you want. Then press 
Set to select it.
Setting Tone and Pulse dialing mode 
(For Canada only)
1Press Menu, 0, 4.
2Press  or   to select 
Pulse (or Tone). 
Press 
Set.
3Press Stop/Exit. Press  for (space) !  # $ % & ’ ( )   + , - . /
Press 
#for : ; < = > ? @ [ ] ^ _
Press 
0for É À È Ê Î Ç Ë Ö 0
NOTICE (For USA)
The Telephone Consumer Protection Act of 1991 makes it unlawful 
for any person to use a computer or electronic device to send any 
message via a telephone fax machine unless such messages 
clearly contain, in a margin at  the top or bott om of each transmitted 
page, or on the first page of  the transmission, the date and time it 
is sent and an ident if ication of the business or other entity or other 
individual sending the message and the telephone number of t he 
sending machines or such business, other entity or individual. 
In order to program this information into your MFC, complete the 
steps described on page 4-2.
04.Tone/Pulse
▲Tone▼Pulse
Select ▲▼ & Set
 
						

							GETTING STARTED   4 - 5
General Setup
Setting the Mode Timer
The MFC has three t emporary mode keys on the control panel: Fax, 
Copy and Scan. You can change t he number of seconds or minutes 
the MFC takes after t he last Copy or Scan operation before it  returns 
to Fax mode. If you select Off, the MFC stays in the mode you used 
last.
1Press Menu, 1, 1.
2Press   or   to select 
0 Sec, 30 Secs, 1 Min, 
2 Mins, 5 Mins or Off.
3Press Set.
Setting the Paper Type 
To get the best print  quality, set the MFC for the type of  paper you 
are using.
For MFC-8420
1Press Menu, 1, 2.
—OR—
I f you have the optional paper tray, 
press 
Menu, 1, 2, 1 to set the 
paper type for Tray #1 or 
Menu, 
1, 2, 2
 to set the paper type for 
Tray #2.
2Press   or   to select Thin, Plain, Thick, Thicker or 
Transparency.
3Press Set.
4Press Stop/Exit.
11.Mode Timer▲0 Sec
30 Secs
▼1 Min
Select ▲▼ & Set
12.Paper Type▲Plain
Thick
▼Thicker
Select ▲▼ & Set
12.Paper Type
1.Tray #1
2.Tray #2
Select 
▲▼ & Set
 
						

							4 - 6   GETTING STARTED
For MFC-8820D and MFC-8820DN
1Press Menu, 1, 2, 1 to set the 
paper t ype for MP Tray.
—OR—
Press 
Menu, 1, 2, 2 to set the 
paper t ype for Tray #1.
—OR—
If you have the optional paper tray, press 
Menu, 1, 2, 3 to set 
the paper type for Tray #2.
2Press   or   to select Thin, 
Plain, Thick, Thicker or 
Transparency.
3Press Set.
4Press Stop/Exit.
Setting the Paper Size
You can use eight sizes of paper f or printing copies: A4, letter, legal, 
execut ive, A5, A6, B5 and B6 and t hree sizes of paper for printing 
faxes: A4, letter and legal. When you change the size of paper in the 
MFC, you will need to change the setting for Paper Size at the same 
time so your MFC can fit an incoming fax or reduced copy on the 
page. 
1Press Menu, 1, 3. 
2Press  or  to sel ect A4, 
Letter, Legal, Executive, A5, 
A6, B5 or B6. 
Press Set.
3Press Stop/Exit.
Wit h optional paper tray (LT-5000)
1Press Menu, 1, 3, 1 to set the 
paper size for Tray #1.
—OR—
Press 
Menu, 1, 3, 2 to set the 
paper size for Tray #2
You can select Transparency for Tray #1 and Tray #2 
only when A4, Letter or Legal is selected in 
Menu, 1, 3.
12.Paper Type
1.MP Tray
2.Tray #1
3.Tray #2
Select 
▲▼ & Set
12.Paper Type
1.MP Tray
▲Plain▼Thick
Select ▲▼ & Set
13.Paper Size▲A4
Letter
▼Legal
Select ▲▼ & Set
13.Paper Size
1.Tray #1
2.Tray #2
Select 
▲▼ & Set
 
						

							GETTING STARTED   4 - 7
2Press   or   to select A4, Letter, Legal, Executive, 
A5, 
A6, B5 and B6.
Press 
Set.
3Press Stop/Exit.
■If you are using the optional paper tray, paper size A6 is not 
available.
■If you select Transparency in 
Menu, 1, 2, you can only 
select A4, Letter or Legal.