Brother MFC 8420 User Manual

							SPECIFICATIONS   S - 7
Consumable items
Toner Cartridge Life 
ExpectancyTN-530: Standard Toner Cartridge - Up to 3,300*
pages
TN-560: High Yield Toner Cartridge - Up to 6,500* 
pages
*(when printing letter size or A4 paper at 5% print 
coverage)
Toner  life expectancy will vary  depending upon the 
type of average print job.
Drum Unit Life 
ExpectancyUp to 20,000 pages/drum unit (DR-500)
There are many factors that determine the actual 
drum life, such as temperature, humidity, type of 
paper, toner you use and number of pages per print 
job.
 
						

							S - 8   SPECIFICATIONS
Network (LAN) board (NC-9100h)
MFC-8420 (Option)
MFC-8820D (Option)
MFC-8820DN (Standard) When you add the optional Network (LAN) Board 
(NC-9100h), you can connect your MFC into the 
network to use the Internet FAX, Network Scanner, 
Network Printer and Network Management 
software operations for small workgroups.
SMTP/POP3 E-mail Services are required for 
Internet Fax.
Support for:
Windows
® 95/98/Me/NT® 4.0/2000/XP
Novell NetWare 3.X, 4.X, 5.X
Mac OS 8.6 - 9.2, X 10.0-10.2.1 or Greater
Ethernet 10/100 BASE-TX  Auto Negotiation
TCP/IP, IPX/SPX, A ppleTalk, DLC/LLC
RARP, BOOTP, DHCP, APIPA, NetBIOS, WINS
LPR/LPD, Port9100, SMTP/POP3
SMB(NetBIOS/ IP), IPP, SSDP, mDNS, FTP
MIBII as well as Brother private MIB
TELNET, SNMP, HTTP, TFTP
Included Utilities: BRAdmin Professional and Web Based 
Management
■ Scanning directly to a networked PC is not 
supported in Windows® 95, NT® and Mac OS.
■ BRAdmin Professional is not supported in Mac 
OS.
 
						

							INDEX I - 1
Index
The items in the upper case represent LCD messages.
A
access codes, st oring and 
dialing ................................ 7-7
accessories and supplies ........ii
ADF (Automatic Document 
Feeder) ............................. 6-1
ADF cover  ......................... 22-4
automat ic
fax receive ........................ 5-1
fax redial ........................... 6-8
transmission .....................6-5
B
Broadcasting ..................... 6-16
setting up Groups for ........ 7-4
Brother
accessories and supplies  .....ii
Brother numbers  .................. i
Customer Service ................. i
fax back system  ...................ii
Frequently Asked Questions 
(FAQs) ................................ i
product support  .................... i
test sheet, sending  ...........1-2
Warranties ..................iii, iv, vi
Brother Control Center
using and configuring  ..... 14-1
C
Caller ID  ...................5-14, 5-15
canceling
fax forwarding ................... 8-6
fax jobs in memory  ......... 6-11
jobs awaiting redial ......... 6-11
paging ..............................8-6cleaning (routine maintenance)
drum unit .......................22-27
printer ...........................22-26
scanner .........................22-25
CNG tones .........................1-14
Combine items into a single file 
attachment .....................14-11
connecting
external TAD ...................1-16
external telephone ..........1-15
control panel, overview ........1-7
copy
contrast .........................10-16
def ault settings, changing 
.....................................10-16
Duplex/N in 1  ................10-11
Enlarge/Reduce ..............10-7
ent er Copy mode ............10-1
keys ................................10-6
multiple ...........................10-4
paper ................................2-1
Quality (type of original) . .10-8
scanner glass  .................10-4
single .................... 10-3, 10-4
sort (ADF only)  ...............10-9
temporary settings  10-2, 10-6
Tray Select  ...................10-10
tray use  ...........................4-11
using ADF .......................10-3
Cover page
composing ......................6-12
cover page
custom comments  ..........6-13
for all faxes  .....................6-15
for next fax only  ..............6-14
printed form  ....................6-15
Credit Card Numbers  ..........7-7
 
						

							I - 2  INDEX
custom telephone features  1-22
D
Date and Time  .................... 4-1
Delayed Batch Transmission 
......................................... 6-20
Delayed Fax  ..................... 6-19
dialing
a pause  ............................ 7-8
access codes and credit card 
numbers ......................... 7-7
automatic fax redial  ......... 6-8
from an external phone .. .. 7-6
Groups ........................... 6-16
Search ............................. 7-5
Speed Dial numbers  ........ 7-6
Distinctive Ring ................. 5-11
drivers
printer ............................ 12-1
TWAIN Compliant  .......... 13-1
Windows
®
printer .......................... 11-1
drum unit
checking remaining life  22-37
replacing ...................... 22-34
Dual Access  ....................... 6-9
Duplex/N in 1 key  ........... 10-11
Duplex/1 in 1 ................ 10-13
Duplex/2 in 1 ................ 10-15
Duplex/4 in 1 ................ 10-15
E
Easy Receive  ..................... 5-4
ECM (Error Correction Mode) 
......................................... 1-15
ecology
Scanner Lamp ............... 4-10
Sleep Time  .................... 4-10
Toner Save  ...................... 4-9
enter copy mode ............... 10-1entering text  ........................ 4-3
envelopes ........................... 2-3
error messages on LCD
Check Paper  .................. 22-1
Comm. Error  .................. 22-2
Not Registered  ............... 22-3
Out of Memory  ............... 22-3
while scanning a document 
...................................... 10-5
extension telephone, using  . 5-7
external telephone ............ 1-15
F
fax codes
Fax Receive Code  ........... 5-7
Remote Access Code  ...... 8-4
Telephone Answer Code  . 5-7
Fax Forwarding  ................... 8-1
changing remotely ..... 8-6, 8-7
programming a number .... 8-1
Fax Storage  ........................ 8-3
printing from  ..................... 5-5
turning on  ......................... 8-3
fax, stand-alone
receiving ........................... 5-1
difficulty ..................... 22-13
duplex printing  ............. 5-10
forwarding .............. 8-1, 8-6
polling ................... 1-21, 5-9
reducing to f it  on paper  . 5-5
retrieving from a remote site 
..................................... 8-7
ring delay, setting  .......... 5-2
sending
at end of conversat ion  ... 6-5
automatic transmission  . 6-5
canceling from memory 
................................... 6-11
contrast ......................... 6-6
delayed ........................ 6-19
 
						

							INDEX I - 3
from ADF  ....................... 6-1
from memory (dual access) 
...................................... 6-8
from scanner glass  ........ 6-3
legal size from scanner glass 
...................................... 6-4
manual transmission  ..... 6-4
overseas ...................... 6-18
Real Time Transmission 
.................................... 6-10
resolution ....................... 6-7
Fax/Tel mode  ......................5-1
answering at extension 
phones ........................... 5-7
double-ringing (voice calls) 
........................................5-3
Easy Receive  ................... 5-4
FAX Receive Code ...........5-8
receiving faxes  ................. 5-7
Setting F/T Ring Time  ...... 5-3
Setting Ring Delay  ...........5-2
Telephone Answer Code . . 5-7
FCC notices  ...................... 21-1
G
gray scale .................... S-3, S-4
Groups for Broadcasting  ..... 7-4
H
HELP ................................... 3-1
Help List  ..............................9-3
J
jacks
convert to RJ11 jack ....... 1-19
EXT. jack
external telephone ....... 1-15
TAD (answering machine) 
.................................... 1-16
triplex adapter  ................ 1-19jams
original ............................22-4
paper ..............................22-4
L
LAN Configuration  ... 3-11, 3-15
LCD (Liquid Crystal Display) 
................................... 1-7, 3-1
LCD Contrast  ..................4-12
M
maintenance, routine  .......22-25
manual
receive ..............................5-1
transmission .....................6-4
manual feed tray ...... 11-5, 11-7
Memory Security  ..... 6-22, 6-23
Memory Storage  ..................3-1
Menu table ...........................3-1
multi-line connections (PBX) 
.........................................1-22
multi-purpose tray (MP tray)  2-1
O
OCR, changing setting  ....15-11
One Touch numbers
storing ...............................7-1
OUT OF AREA  ..................5-14
P
Page Counter  ..................22-37
Paging ......................... 8-1, 8-2
programming your pager 
number ...........................8-1
Paper ........................... 2-1, S-2
capacity ............................2-3
jam ..................................22-4
Size ...................................4-6
size of original ...................6-1
 
						

							I - 4  INDEX
PaperPort®
accessing ....................... 13-2
exporting ...................... 13-23
importing ...................... 13-22
PC FAX (For Windows
®) .. 17-1
receiving ...................... 17-18
sending
address book .............. 17-7
cover page  ................ 17-13
facsimile style  ........... 17-15
group ........................... 17-9
setting up  .................. 17-13
simple style  ............... 17-16
phone line
connections ................... 1-18
difficulties ..................... 22-13
multi-line (PBX) .............. 1-22
roll-over lines  ................. 1-19
two-line phone system ... 1-19
Polling
receiving .......................... 5-9
sequential receiving ....... 5-10
power
failure ............................... 3-1
print
area ............................... 10-1
difficulty ........................ 22-13
driver .............................. 12-1
emulation
Windows
® 
............. 11-1, 11-17, 12-17
Emulation Selection ..... 11-17
envelopes .................... 11-11
fax from memory .............. 5-5
improving the print  quality 
.................................... 22-18
jams .................... 22-6, 22-11
manual feed tray  ............ 11-5
multi-purpose tray  .......... 11-6
on thick paper  ................ 11-7reports and lists ............ 11-18
resolution .........................S-5
Secure key  ................... 11-16
specifications ...................S-5
two-sided (duplex printing) 
...................................... 11-3
print media  .......................... 2-1
printer driver .................... 12-17
PS printer driver  .............. 12-17
Q
Quality key (copying)  ........ 10-6
R
Receive mode
External TAD .................... 5-1
Fax Only ........................... 5-1
Fax/Tel ............................. 5-1
Manual ............................. 5-1
Redial/Pause ...................... 6-8
reducing
copies ............................. 10-7
long faxes ......................... 5-5
Remote Retrieval  ................ 8-5
access code  .............. 8-4, 8-5
changing settings  ............. 8-4
commands ....................... 8-6
getting your faxes ............. 8-7
Reports ............................... 9-1
Transmission Verification  . 9-1
resolut ion
fax (standard, Fine, superFine, 
Photo) .............................S-3
print ..................................S-5
Scan ........................13-6, S-4
setting for next fax ............ 6-7
Ring Delay, setting .............. 5-2
 
						

							INDEX I - 5
S
Safety Instructions  .......vii, 21-6
Scanner Lamp ................... 4-10
Scanner Lock  .................. 22-22
Scanning into PC  .............. 13-3
ScanSoft
® PaperPort® .. 13-19
Scansof t® TextBridge® OCR 
.................................... 13-22
Search, for stored numbers  7-5
Setup
Date and Time .................. 4-1
Station ID (fax header)  ..... 4-2
shipping the machine  ...... 22-22
software
Brother Control Center  ... 14-1
ScanSoft
® Paper Port® 
.................................... 13-19
Speed Dial  .......................... 1-7
dialing ...............................7-6
storing ..............................7-1
T
TAD (Telephone Answering 
Device), external 
.........................1-16, 1-21, 5-1
connecting ...................... 1-15
Receive Mode  .................. 5-1
Temporary Copy Settings  . 10-6
text, entering  ....................... 4-3
Special Characters  ...........4-4
To change the default setting of 
the scan, click on the Scan 
Settings tab  ..................... 15-9
Tone signals on Pulse line  . . 7-8
toner cartridge
replacing ............ 22-28, 22-29
tray use, setting
copy ................................ 4-11
fax .................................. 4-12
troubleshooting ................. 22-1error messages on LCD  .22-1
if you are having diff iculty
incoming calls  ............22-14
paper handling  ...........22-16
phone line difficulties  .22-13
printer difficulties  ........22-15
printing or receiving faxes 
..................................22-13
two-line phone system .......1-19
V
Volume, setting ....................4-8
beeper ..............................4-8
ring ....................................4-8
speaker .............................4-9
W
Warranties ............................. iii
Canada ............................... vi
Notice-Disclaimer ............... iii
USA .................................... iv
World Wide Web  ..................... i
 
						

							REMOTE RETRIEVAL ACCESS CARD   R - 1
Remote Retrieval Access card
If you plan to receive fax messages while away from your MFC, 
carrying the Remote Retrieval Access Card printed below will serve 
as a convenient reminder of the retrieval procedures. Simply cut out 
the card and fold it  to fit your wallet or organizer. Keeping it handy will 
help you derive the full benefit of your MFC’s Forwarding, Paging and 
Remote Retrieval features.
Using Remote Access Code1Dial your fax number from a telephone or fax machine using 
touch tone.
When your MFC answers, immediately enter your 
Remote Access Code (3 digits followed by    ).
Your MFC signals the kinds of messages it received:
     1 long beep — Fax messages
     No beeps — No messages.
After 2 short beeps, enter a command.
Press 
9 0 to reset your MFC when you finish.
Hang up.
23
456
1
4
Press 
9 7 11 long beep — Fax messages
3 short beeps — No messages
CHANGE
 RECEIVE
 MODE
Press  
9 8
then for External TAD, press 
1.
Fax Only, press 
3. Fax/Tel, press 2.
EXIT REMOTE
 OPERATION
Press 
9 0. 
CHECK 
RECEIVING 
STATUS
REMOTE
RETRIEVAL
ACCESS
CARD
FoldFold
 
						

							R - 2   
Press
 Menu
, 2, 5, 3.
When you are at the machine:
fax number where you want your fax messages forwarded
followed by         . Program Fax Forwarding Number, press 
4. Enter the new
   
  Turn Fax Storage On
, press 
6.
Turn Fax Storage Off
, press 
7.
RETRIEVE A 
FAX
Press 
9 6
then to
Retrieve all faxes, press 
2,
then enter the number of remote fax machine followed by         . 
After the beep, hang up and wait.
Erase all fax messages, press 3.
Changing Remote Access Code1
2Enter a three-digit number from 000 to 999.
The      cannot be changed.3Press
 Set. 
4Press
 Stop 
.         
Remote Commands CHANGE 
PAGING
/FAX FORWARDING 
SETTING
Press 
9 5.  
then to Turn feature Off, press 
1.
Select Fax Forwarding, press 
2.
Select Paging, press 
3.
3
2
FoldFold
 
						

							EQUIPMENT ATTACHMENT LIMITATIONS
(Canada only)
NOTICE
This product meets the applicable Industry Canada technical 
specifications.
NOTICE 
The Ringer Equivalence Number is an indication of the maximum 
number of devices allowed to be connected to a telephone interface. 
The termination on an interface may consist of any combination of 
devices subject only to the requirement that the sum of the RENs of all 
the devices does not exceed five.