Brother MFC 8420 User Manual
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USING BROTHER PC-FAX SOFTWARE 17 - 7 The Address Book From the Start menu, select Programs, Brother, Brother MFL-Pro Suite, and t hen click PC-FAX Address Book. The Brother Address Book dialog box will appear:
17 - 8 USING BROTHER PC-FAX SOFTWARE Setting up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups. 1In the Address Book dialog box, click the icon to add a Member. The Brother Address Book Member Setup dialog box will appear: 2In the Member Setup dialog box, type the Member’s information. Name is a required field. Click OK to save the information.
USING BROTHER PC-FAX SOFTWARE 17 - 9 Setting up a Group for Broadcasting If you often send the same PC-FAX to several Members, you can combine them in a Group. 1I n the Brot her Addre ss Book dialog box, click the icon to create a Group. The G roup Setup dialog box appears: 2Type t he name of the new Group in the Group Name field. 3I n the Available Names box, select each Member to be included in the Group, and then click Add >>. Members you add t o the Group will be added to t he G roup Members box. 4After all the members you want have been added, click OK.
17 - 10 USING BROTHER PC-FAX SOFTWARE Ed it in g M ember inf ormation 1Select the Member or Group you want t o edit. 2Click the edit icon. 3Change the Member or Group inf ormation. 4Click OK to save your changes. Deleting a Member or Group 1Select the Member or Group you want t o delet e. 2Click the delete icon. 3When the Confirm Item Delete dialog box appears, click OK. Exporting the Address Book You can export the whole Address Book t o an ASCII text file (*. csv). Or if you wish, you can select and create a Vcard that will be attached to that Member’s outgoing E-mail. (A Vcard is an electronic business card that contains the sender’s contact information.) To export the whole current Address book: 1From the Address Book select File, point to Ex po rt, and then click Te xt. —OR— Click Vc ard and go to St ep 5. 2From the Avai lable Items column, select the data fields you wish to Export and then click Add >>. 3If you are export ing to an ASCII file, select t he Divi de Character - Tab or Comma. This selects between a Tab or Co mm a to separate the data fields. If you are creating a Vcard, you must first select the member. If you select Vcard in Step 1, Save as type: will be Vcard (*.vcf). Select the items in the order you want them listed.
USING BROTHER PC-FAX SOFTWARE 17 - 11 4Select OK to save the data. 5Type t he name of the file, and then select Sa ve.
17 - 12 USING BROTHER PC-FAX SOFTWARE Importing to the Address Book You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. To import an ASCII text file: 1From the Address Book select File, point to Import, and then click Te xt. —OR— Click Vc ard and go to St ep 5. 2From the Avai lable Items column select the data fields you want to Import, and click Add >>. 3Select t he Divide Character - Tab or Comma based on the file format you are importing. 4To import the data click OK. From the Available It ems list select t he fields in the same order they are listed in the Import text file.
USING BROTHER PC-FAX SOFTWARE 17 - 13 5Type t he name of the file, and then select Open. Setting up a Cover Page From the PC-FAX dialog box click to access the PC-Fax Cover page setup screen. (See Sending a file as a PC-FAX using the Facsimile style on page 17-15.) The Brother PC-FAX Cover Page Setup dialog box will appear: I f you selected a text file in Step 1, the Files of type: will be Text file (*. csv).
17 - 14 USING BROTHER PC-FAX SOFTWARE You can enter information in each field To From Comment Type the comment you want to add to the cover page. Select Cover Page Form Select the cover page f ormat you want to use. Import BMP file You can insert a bitmap file, such as your company logo, in the cover page. Use the browse button to select the BMP file, and then select t he alignment style. Count Cover Pa ge When the Count Cover Page box is checked, t he Cover Page will be included in the page numbering. When this box is not checked, the Cover Page will not be included. If you are sending a fax t o more than one recipient, the recipient information will not be printed on the Cover Page.
USING BROTHER PC-FAX SOFTWARE 17 - 15 Sending a file as a PC-FAX using the Facsimile style 1Create a f ile in Word, Excel, Paint, Draw or any other application on your PC. 2From the File menu, select Print. The Print dialog box will appear: 3Select Brot her PC-FAX as your printer, and t hen click OK. The Fax Sending dialog box will appear.
17 - 16 USING BROTHER PC-FAX SOFTWARE 4Enter the f ax number using any of the following methods: ■Using t he dial pad enter the number. ■Click any of the 10 Speed-Dial buttons. ■Click the Address Book button, and then select a Member or Group from the Address Book. 5To include a Cover Page, click Cover Page O n, and then click the Cover Page icon to ent er or edit the Cover Page informat ion. 6Click St ar t to send the fax. Redial If you want to redial a number, click Redial to scroll through the last five fax numbers, and then click St art. Sending a file as a PC-FAX using the Simple style 1Create a file in Word, Excel, Paint, Draw or any other application on your PC. 2From the File menu, select Pr in t. The Print dialog box will appear: If you make a mistake you can click Clear to delete all the entries. If you want to cancel the fax, click St op.