Brother MFC 8420 User Manual
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15 - 14 USI NG T HE WI NDO WS®- BAS ED BR OTH ER SMART UI C ONT ROL C ENT ER Fax Send a Fax (Brother PC-FAX)—enables you to scan a page or document and automat ically send the image as a f ax from the PC using t he Brother PC-FAX software. Custom Scan to File—These butt ons have been pre-programmed for the Scan to File feat ure. You can change t he conf igurat ion of each of these buttons to meet your specific requirements by right-clicking on a button and following the configuration menus.
US I NG THE WI N DOWS®- BA SE D B ROT HE R S MAR TUI CON TRO L CEN TE R 15 - 15 Scan to File The Scan to File button allows you to scan an image and save it in a specif ic file type to any directory on your hard disk. This allows you to easily archive your paper documents. To configure the f ile type and save t o direct ory right-click on the Scan t o File button and click Conf iguration. The Scan Action t ab is set to File and should not be changed.
15 - 16 USI NG T HE WI NDO WS®- BAS ED BR OTH ER SMART UI C ONT ROL C ENT ER To change the configuration click on the Configuration tab. Select the file type for the saved image by selecting from the Format pull down list. You can save the file to the default PaperPort folder so the f ile appears in PaperPort, or you can select another folder/direct ory by clicking the Browse button. You can change the default setting by selecting the Other Folder button and then clicking Browse and selecting the folder in which you wish to save your files.
US I NG THE WI N DOWS®- BA SE D B ROT HE R S MAR TUI CON TRO L CEN TE R 15 - 17 Scan to E-mail The Scan to E-mail is automatically configured to your default E-mail application. To change the def ault E-mail application or att achment file type, right-click on t he E-mail button and select “Configuration”. The Scan Action t ab is set to E-mail and should not be changed. To change the E-mail application click on the Configuration tab. From the Application pull down list, select your pref erred E-mail application.
15 - 18 USI NG T HE WI NDO WS®- BAS ED BR OTH ER SMART UI C ONT ROL C ENT ER To change the file t ype of the attachment click t he Link Preferences button to set up links. Check the Convert attachment to specified file type box and then select the appropriate f ile type from the pull down list.
US I NG THE WI N DOWS®- BA SE D B ROT HE R S MAR TUI CON TRO L CEN TE R 15 - 19 File attachments Items are mailed as file att achments using the file t ype you have selected. Convert att achments to specified file t ype—Click this check box if you want to change the f ile type of attachments. All documents and image it ems—Click this check box if you want to convert all scanned images t o the same file type. PaperPort image items (MAX) only—Click this check box if you want to convert only att achments that are PaperPort MAX files. Combine items into single file, if possible—Click this check box if you want to combine all the attachments into one file. With this box unchecked each scanned page will be saved in its own individual file. File Type—Select from the pull-down list the type of file you want the scanned images to be saved in. PaperPort Image Item (*.max) PaperPort Browser-Viewable (*.htm) PaperPort Self Viewing (*.exe) PaperPort 5.0 Image It em (*.max) PaperPort 4.0 Image It em (*.max) PaperPort 3.0 Image It em (*.max) Windows Bitmap (*.bmp) PC Paintbrush (*.pcx) PCX Multi-page (*.dcx) JPEG (*.jpg) TIFF-Uncompressed (*.tif) TIFF Group 4 (*.t if ) Multi-Page -Uncompressed (*.tif) Multi-Page - Group 4 (*.t if )
15 - 20 USI NG T HE WI NDO WS®- BAS ED BR OTH ER SMART UI C ONT ROL C ENT ER Scanner settings You have the abilit y to change the scanner sett ings used to create the f ile attachments. Click on the Scan Set tings tab and select the appropriate settings.
US I NG THE WI N DOWS®- BA SE D B ROT HE R S MAR TUI CON TRO L CEN TE R 15 - 21 Scan to OCR (Word Processing program) Scan to O CR converts the graphic page image data to text which can be edited by any word processor program. You can change the default word processor program (example: Word Pad instead of Word) and file type. You can also choose anot her O CR software package besides the Text Bridge OCR which is built into PaperPort. To configure Scan to OCR right-click on the WordPad button and select Configuration. The Scan Action tab is set to OCR and should not be changed. To change the word processing application click on the Configuration Tab. You can select the destinat ion word processing application from the Application pull down list.
15 - 22 USI NG T HE WI NDO WS®- BAS ED BR OTH ER SMART UI C ONT ROL C ENT ER To change the program link preferences click the Link Preferences button. File Type—From the pull-down list, select the file format you want to use for document s. OCR—Select the OCR application f rom the OCR pull down list.
US I NG THE WI N DOWS®- BA SE D B ROT HE R S MAR TUI CON TRO L CEN TE R 15 - 23 Scan to Graphics application (example: Microsoft Paint) The Scan to Graphics Application allows you to scan an image so you can edit the image. To change the def ault graphics application right-click on the button and select Configuration. The Scan Action tab is set to Applicat ion and should not be changed. To change the configuration of the destination application click on the Configuration Tab.