Brother MFC 8420 User Manual

							5 - 6   SETUP RECEIVE
Sett in g t he Prin t Den sity
You can adjust print density, making your printed pages darker or 
lighter.
1If it is not illuminated in green, press   (Fax).
2Press Menu, 2, 1, 6.
3Press   to make the print darker.
—OR—
Press   to make the print light er.
Press 
Set.
4Press Stop/Exit.
21.Setup Receive
6.Print Density
-+
Select   & Set
 
						

							SETUP RECEIVE   5 - 7
Advanced receiving operations
Operation from extension telephones
If you answer a fax call on an extension telephone,  or an external 
telephone in the EXT. jack, you can make your MFC take the call by 
using the Fax Receive Code. When you press the Fax Receive Code 
51, the MFC starts to receive a fax. 
(See Easy Receive on page 5-4.)
If t he MFC answers a voice call and pseudo/double-rings f or you to 
take over, use the Telephone Answer Code 
#51 to take the call at an 
extension phone. (See Setting the F/T Ring Time (Fax/ Tel mode 
only) on page 5-3.)
If you answer a call and no one is on t he line, you should assume that 
you’re receiving a manual fax.
■At an extension phone (on a separate telephone wall jack/phone 
socket), press 
51, wait for fax-receiving tones (chirps), and 
then hang up.
■At an external phone (connected to the MFC’s EXT jack), press 
51 and wait for t he phone to be disconnected before you hang 
up (the LCD shows Receiving).
Your caller will have to press 
Start to send the fax.
For FAX/TEL mode only
When the MFC is in FAX/TEL mode, it  will use the F/T Ring Time 
(pseudo/double-ringing) to alert you to pick up a voice call.
Lift the ext ernal t elephones handset,  and t hen press 
Hook to 
answer.
If you’re at an extension phone, you’ll need to lif t the handset  during 
the F/T Ring Time and then press 
#51 between the double rings. If  
no one is on the line, or if someone wants to send you a fax, send the 
call back to the MFC by pressing 
51.
 
						

							5 - 8   SETUP RECEIVE
Using  a cordless extern al handset
If your cordless telephone is connected t o t he EXT. jack of the MFC 
and you typically carry the cordless handset elsewhere, it is easier to 
answer calls during the Ring Delay. If you let t he MFC answer first, 
you will have to go to the MFC so you can press 
Hook to transfer the 
call to the cordless handset.
Changing the remote codes 
Remote Codes might not work with some t elephone systems. The 
preset Fax Receive Code is 
51. The preset Telephone Answer 
Code is 
# 51.
1If it is not illuminated in green, press   (Fax).
2Press Menu, 2, 1, 4.
3Press  or  to select On (or 
Off).
Press Set.
4If you want to, ent er a new Fax 
Receive Code.
Press 
Set.
5If you want to, ent er a new Telephone Answer Code.
Press 
Set.
6Press Stop/Exit.
If you are always disconnected when accessing your external 
TAD remotely,  try changing t he Fax Receive Code and 
Telephone Answer Code to another three-digit code (such as 
### and 999).
21.Setup Receive
4.Remote Code
▲On▼Off
Select ▲▼ & Set
 
						

							SETUP RECEIVE   5 - 9
Polling
Polling is the process of retrieving faxes from another fax machine.  
You can use your MFC to ‘poll’ other machines, or you can have 
someone poll your MFC.
Everyone who is involved in Polling needs to set up their fax 
machines for Polling. When someone polls your MFC to receive a 
fax,  they pay f or t he call. If you poll someone’s fax machine to receive 
a f ax, you pay for the call.
Setting up Polling Receive
Polling Receive is when you call another fax machine to receive a fax 
from it.
1I f it is not illuminated in green, press   (Fa x).
2Press Menu, 2, 1, 7.
3Press  or  to select On (or 
Off).
Press Set.
4Enter the fax number you are 
polling.
5Press Start. 
The LCD shows Dialing.
Some fax machines do not respond to the Polling feature.
21.Setup Receive
7.Polling RX
▲On▼Off
Select ▲▼ & Set
 
						

							5 - 10   SETUP RECEIVE
Setting up Sequential Polling Receive
Your MFC can ask for faxes from several fax units in a single 
operation (Sequential Polling Receive).  Aft erwards, a Sequential 
Polling Report will be printed.
1If it is not illuminated in green, press   (Fax).
2Press Menu, 2, 1, 7.
3Press  or  to select On (or 
Off).
Press Set.
4Enter the f ax machines you want 
to poll using O ne-Touch,  Speed-Dial, a Group or the dial pad. 
You must press 
Set between each fax number.
5Press Start. Your MFC will poll each number or Group number 
in turn to receive a fax.
Setting Duplex printing for Fax mode
(For MFC-8820D and MFC-8820DN)
If you set Duplex to On for fax receive, the MFC prints received faxes 
on both sides of the paper.
You can use three sizes of paper for this function - letter,  legal and 
A4 .
1If it is not illuminated in green, press   (Fax).
2Press Menu, 2, 1, 8.
3Press   or   to select On (or 
Off).
Press 
Set.
4Press Stop/Exit.
While the Duplex printing f or fax is working, auto reduction is 
also On temporarily.
21.Setup Receive
7.Polling RX
▲On▼Off
Select ▲▼ & Set
21.Setup Receive
8.Duplex
▲ On▼ Off
Select ▲▼ & Set
 
						

							SETUP RECEIVE   5 - 11
Telephone services
Your MFC supports the Distinctive Ring t elephone service that some 
telephone companies off er.
Distinctive Ring
Brother uses the t erm ‘Distinctive Ring’ but different telephone 
companies have ot her names f or this service such as SmartRing, 
RingMaster,  Teen-Ring, I ndent -a-Call or Indent-a-Ring.
What does your telephone company’s ‘Distinctive Ring’ do?
Your telephone company’s Distinctive Ring service allows you to 
have more than one number on the same phone line. If y ou need 
more than one phone number, i t is cheaper than paying for an 
extra line. Each phone number has its own distinctive ring pattern, 
so you will know which phone number is ringing. This is one way you 
can have a separate phone number for your MFC.
What does Brother’s ‘Distinctive Ring’ do?
The Brother MFC has a Distinctive Ring feature that allows you to 
use your MFC to take full advantage of  the telephone company’s 
Distinctive Ring service. The new phone number on your line can just 
receive faxes.
I f you have Voice Mail,  RingMaster, an answering service, an 
alarm system or other custom features on your telephone line, it 
may affect the way your MFC works. (See Custom features on 
page 1-13 and Custom features on a single line. on page 22-14.)
I f you have Voice Mail on your phone line, please read t he 
following carefully.
Please call your telephone company for availability and rates.
You must pay for your telephone company’s Distinctive Ring 
service before you program the MFC to work with it.
 
						

							5 - 12   SETUP RECEIVE
Do you have Voice Mail?
If you have Voice Mail on the phone line that you will install your new 
MFC on, there is a strong possibility that Voice Mail and the MFC will 
conflict with each other while receiving incoming calls. However, the 
Distinctive Ring feature allows you to use more than one 
number on your line, so both Voice Mail and the MFC can work 
together without any problems. If each one has a separat e phone 
number, neither will int erfere with the other’s operations.
If you decide t o get the Distinctive Ring service f rom t he telephone 
company, you will need to follow the directions below to ‘regist er’ the 
new Distinctive Ring pattern they give you. This is so your MFC can 
recognize its incoming calls.
Before you choose the ring pattern to register
You can only register one Distinctive Ring pattern with the MFC.  
Some ring patterns cannot be registered. The ring pat terns below are 
supported by your Brother MFC. Register the one your telephone 
company gives you.
You can change or cancel the Distinctive Ring pattern at any 
time. You can switch it off temporarily, and turn it back on later. 
When you get a new fax number,  make sure you reset this 
feature.
Ring 
Pattern
Rings
1 long-long
2 short-long-short
3 short-short-long
4 very long (normal pattern)
If the ring pattern you received is not on this chart, please cal l 
your tel ephone  compa ny a nd a sk f or one  that is  shown.
 
						

							SETUP RECEIVE   5 - 13
■The MFC will only answer calls to its registered number.
■The f irst two rings are silent  on the MFC. This is because the fax 
must «listen» to the ring pat tern (to compare it to the patt ern that 
was ‘registered’). (Other telephones on the same line will ring.)
■If you program the MFC properly, it will recognize the registered 
ring patt ern of the ‘fax number’ within 2 ring patterns and then 
answer with a fax tone. When t he ‘voice number’ is called, t he 
MFC will not answer.
Registering the Distinctive Ring pattern
Very important!
After you have set the Distinctive Ring f eature to O N,  the receive 
mode is set to Manual automatically. Unless you have a TAD or 
Voice Mail set up on the Dist inctive Ring number, Manual mode 
means you must answer all t he calls yourself. You can not  change 
the receive mode to the other mode while t he Distinctive Ring is set 
to on.
1Press Menu, 2, 0, 4.
2Press   or   to select Set. 
Press 
Set.
3Press   or   to select the 
st ored ring pattern you want to use.
Press 
Set.
(You will hear each pattern as you scroll through the f our 
patterns. Make sure you choose the patt ern t hat the telephone 
company gave you.)
4Press Stop/Exit.
Distinctive Ring is now set to on.
Turning off the Distinctive Ring
1Press Menu, 2, 0, 4.
2Press   or   to select Off. 
Press 
Set.
3Press Stop/Exit.
If you turn off Distinctive Ring, the MFC will stay in Manual 
receive mode. You will need to set the Receive Mode again. 
(See To select or change your Receive Mode on page 5-2.)
20.Miscellaneous
4.Distinctive
▲Off▼Set
Select ▲▼ & Set
20.Miscellaneous
4.Distinctive
▲On▼Off
Select ▲▼ & Set
 
						

							5 - 14   SETUP RECEIVE
Caller ID
Af ter a few rings, the LCD shows the telephone number of  your caller 
(or name, if available). Once you pick up the handset, the Caller ID 
information disappears from the LCD, but  the call inf ormation 
remains stored in t he Caller ID memory.
■You will see the first 16 characters of the number (or name).
■Out of Area display means call originated outside your Caller 
ID service area.
■Private Call display means the caller has intentionally 
blocked transmission of information.
If bot h the name and number are received, the LCD shows only the 
name. You can print a list of Caller ID information received by your 
MFC. (See Printing Caller ID List on page 5-15.)
Caller ID service varies with different carriers. Call your local 
telephone company to determine the kind of service available in your 
area.
The Caller ID feature lets you use the Caller ID subscriber 
service offered by many local telephone companies. This 
service provides you,  by means of t he LCD, the name or 
telephone number of your caller as the line rings.
 
						

							SETUP RECEIVE   5 - 15
Viewing Caller ID List
Caller ID memory stores information for up to thirty calls. When the 
thirty-first call comes in, information about the first call is erased. You 
can scroll through Caller ID information to review those calls made to 
your MFC.
1Press Menu, 2, 0, 5.
2Press   or   to select 
Display #.
Press 
Set.
If the name was not received, it will 
not be displayed.
3Press   or   to scroll through the Caller I D memory to 
select the Caller ID you want to view, and then press 
Set. The 
LCD shows the caller’s name and number and the date and time 
of the call.
4Press   or   to return to the Caller ID listing.
—OR—
Press 
Stop/Exit.
Clearing a Caller ID stored in the memory
For ef fective use of the memory, we recommend that you clear the 
Caller IDs stored in memory by pressing 
Clear/Back when the LCD 
shows each caller ID number or name.
Printing Caller ID List
1Press Menu, 2, 0, 5.
2Press   or   to select 
Print Report.
Press 
Set.
3Press Start.
4After printing has finished,  
press 
Stop/Exit.
20.Miscellaneous
4.Caller ID
▲Display#▼Print Report
Select ▲▼ & Set
20.Miscellaneous
5.Caller ID
▲Display#▼Print Report
Select ▲▼ & Set