Brother MFC 8420 User Manual

							NE TWOR K S CA NN ING ( WIN DOWS® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY)   19 - 1
19
To use t he MFC as a Net work Scanner, the NC-9100h Network 
board should be installed into t he MFC (MFC-8820DN standard) and 
configured with TCP/IP and mail server set tings if you use Scan to 
E-mail (E-mail server). You can set or change NC-9100h settings 
from the control panel or with the BRAdmin Professional utility or 
Web Management. (Please s ee the NC-9100h Users Guide on the 
CD-ROM.)
Registering your PC with the MFC
If you need to change the MFC t hat was registered to your PC during 
the installation of MFL-Pro (see Quick Setup Guide on page 38), 
follow t he steps below.
1For Windows® 98/Me/2000 
From the Sta rt menu, select Control panel, Scanners and 
Cameras, and then right-click Scanner Device icon and select 
Properties to view t he Network Scanner Propert ies dialog box.
For Windows
® XP
From the Sta rt menu, select Control panel, Printers and 
O the r Hardwa re, Sca nne r a nd Ca meras (or Control  panel, 
Sca nne rs and  Came ras). 
Network Scanning
(Windows® 98/98SE/Me/2000 
Professional and XP only)
 
						

							19 - 2   NETWORK SCANNING (WINDOWS® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY)
Right-click Scanner Device icon and select properties to view 
the Network Scanner Properties dialog box.
2Click the Network Setting tab in the dialog box and select a 
method to specify t he MFC as a Network scanner for your PC.

						

							NE TWOR K S CA NN ING ( WIN DOWS® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY)   19 - 3
Search from a list of available device
Click Browse and select t he appropriate device you want to use.
Click OK.
Click Apply and then OK.
3Click the Scan To Button tab in the dialog box and enter your 
PC Name in the Display Name field. The MFCs LCD displays 
t he Name you enter. Default setting is your PC Name. You can 
enter a name if you like.
4You can avoid receiving unwanted documents by sett ing a 
4-digit PIN Number. Enter your PIN Number in the PIN Number 
and Retype PIN Number field. To send data to a PC protected 
by a PIN Number, the LCD prompts t o enter the PIN Number 
before the document can be scanned and sent to the MFC.  (See 
Using the Scan key on page 19-4 t o 19-8.)
 
						

							19 - 4   NETWORK SCANNING (WINDOWS® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY)
Using the Scan key
Scan to E-mail (PC)
When you select Scan t o E-mail (PC) your original will be scanned 
and sent directly to the PC you designated on your network. The 
Brother SmartUI will activate the default E-mail application on the 
designated PC f or addressing to the recipient. You can scan a black 
and white or color original and it will be sent with the E-mail from the 
PC as an attachment. 
You can change the   (
Scan) configuration. For Windows® 
98/98SE/Me/2000: (See Scan to E-mail on page 14-10 to 14-11.) 
(For Windows
® XP: See Hardware Section: Changing t he Scan to 
button conf iguration on page 15-5 t o 15-9.)
1Place the original face up in the ADF, or face down on t he 
scanner glass.
2Press  (Scan).
3Press  or  to select Scan 
to E-mail.
Press 
Set.
4Press   or   to select PC.
Press 
Set.
—OR—
If t here isnt other selection, go to Step 5.
5Press   or   to select the destination PC you want to use 
for E-mailing your original.
Press 
Set.
If the LCD prompts you to enter a PIN Number, enter t he 4-digit 
PIN Number for the destination PC on the control panel.
Press 
Set.
The MFC will st art the scanning process.
For Network Scanning the Brot her Control Center (SmartUI) 
select ions are used only for configuring the 
Scan button.  You 
will not be able to initiate a Network scan from the Brother 
Cont rol Center (SmartUI).
▲Scan to E-mail
Scan to Image
Scan to OCR
▼Scan to File
Select ▲▼ & Set
 
						

							NE TWOR K S CA NN ING ( WIN DOWS® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY)   19 - 5
Scan to E-mail (E-mail server)
When you select Scan to E-mail (E-mail server) you can scan a black 
and white or color original and send it directly to an E-mail address 
from t he MFC. Your original is sent as an E-mail att achment in a TI FF 
format for Black and White or you can choose PDF or JPEG for color.
1Place the original face up in the ADF, or face down on the 
scanner glass.
2Press  (Scan).
3Press   or   to select Scan to E-mail.
Press 
Set.
4Press   or   to select 
E-mail Server.
Press 
Set.
—OR—
I f there isnt other selection, go to Step 5.
5Press   or   to select Change Quality.
Press 
Set.
6Press   or   to select Color 150 dpi, Color 300 
dpi, Color 600 dpi, B/W 200 dpi or B/W 200×100 dpi.
Press 
Set.
If you select B/W 200 dpi or B/W 200×100 dpi in Step 6, go 
t o Step 8.
—OR—
If you select Color 150 dpi, Color 300 dpi or Color 600 
dpi in Step 6, go to Step 7.
7Press   or   to select PDF or JPEG.
Press 
Set.
8The LCD prompts you to enter an address. Enter the destination E-mail 
address from the dial pad or use the One-Touch key or Speed-Dial key.
9Press Start.
The MFC will start the scanning process.
Scan to E-mail (E-mail Server) requires SMTP/POP3 mail 
server support. (See NC-9100h User’s Guide on the CD-ROM)
▲Scan to E-mail
Scan to Image
Scan to OCR
▼Scan to File
Select ▲▼ & Set
 
						

							19 - 6   NETWORK SCANNING (WINDOWS® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY)
Scan to Image
When you select Scan t o Image your original will be scanned and 
sent directly to the PC you designated on your network. The Brother 
SmartUI will activate the default graphics application on t he 
designated PC. You can change the Scan configuration. (For 
Windows
® 98/Me/ 2000: See Scan to Image on page 14-14.) (For 
Windows
® XP: See Hardware Sect ion: Changing the Scan to butt on 
configuration on page 15-5 to 15-10.)
1Place the original face up in the ADF, or face down on t he 
scanner glass.
2Press  (Scan).
3Press  or  to select Scan 
to Image.
Press 
Set.
4Press   or   to select a 
destination you want to send.
Press 
Set.
If the LCD prompts you to enter a PIN Number, enter t he 4-digit 
PIN Number for the destination PC on the control panel.
Press 
Set.
The MFC will st art the scanning process.
For Network Scanning the Brot her Control Center (SmartUI) 
select ions are used only for configuring the 
Scan button.  You 
will not be able to initiate a network scan from the Brother 
Cont rol Center (SmartUI).
▲Scan to E-mail
Scan to Image
Scan to OCR
▼Scan to File
Select ▲▼ & Set
 
						

							NE TWOR K S CA NN ING ( WIN DOWS® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY)   19 - 7
Scan to OCR
When you select Scan to OCR your original will be scanned and sent 
directly to the PC you designated on your network. The Brother SmartUI 
will activate ScanSoft
® TextBridge® and convert your original into text 
for viewing and editing from a word processing application on the 
designated PC.  You can change 
t he Scan configuration.
(For Windows® 98/Me/2000: See Scan to OCR (Word Processor) on 
page 14-12 t o 14-13.) (For Windows® XP: See Hardware Section: 
Changing the Scan to button configuration on page 15-5 to 15-11.)
1Place the original face up in the ADF, or face down on the 
scanner glass.
2Press  (Scan).
3Press  or  to select Scan 
to OCR.
Press 
Set.
4Press   or   to select a 
destination you want to send.
Press 
Set.
I f the LCD prompts you t o enter a PIN Number, enter the 4-digit 
PIN Number f or the destination PC on t he cont rol panel.
Press 
Set.
The MFC will start the scanning process.
For Network Scanning the Brother Control Center (SmartUI) 
selections are used only for conf iguring the 
Scan button. You 
will not be able to initiate a network scan from the Brother 
Control Center (SmartUI).
▲Scan to E-mail
Scan to Image
Scan to OCR
▼Scan to File
Select ▲▼ & Set
 
						

							19 - 8   NETWORK SCANNING (WINDOWS® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY)
Scan to File
When you select Scan to File you can scan a black and white or color 
original and send it directly to a PC you designate on your network. The 
file will be saved in the folder and file format that you have configured in 
the Brother SmartUI on the designated PC. You can change 
the Scan 
configuration.
(For Windows® 98/Me/2000: See Scan to File on page 14-8 to 14-9.) 
(For Windows® XP: See Hardware Section: Changing t he Scan to 
button conf iguration on page 15-5 t o 15-11.)
1Place the original face up in the ADF, or face down on t he 
scanner glass.
2Press  (Scan).
3Press  or  to select Scan 
to File.
Press 
Set.
4Press   or   to select a 
destination you want to send.
Press 
Set.
If the LCD prompts you to enter a PIN Number, enter t he 4-digit 
PIN Number for the destination PC on the control panel.
Press 
Set.
The MFC will st art the scanning process.
For Network Scanning the Brot her Control Center (SmartUI) 
select ions are used only for configuring the 
Scan button.  You 
will not be able to initiate a network scan from the Brother 
Cont rol Center (SmartUI).
Max. 25 clients can be connect ed t o one MFC on a Network.  For 
example, if 30 clients t ry to connect at a time, 5 client s will not 
be shown on the LCD.
▲Scan to E-mail
Scan to Image
Scan to OCR
▼Scan to File
Select ▲▼ & Set
 
						

							BROTHER NETWORK PC-FAX SOFTWARE   20 - 1
20
To use t he MFC as a Net work PC-FAX, the NC-9100h Network 
board should be installed into t he MFC (MFC-8820DN standard) and 
configured with TCP/IP and mail server set tings if you use Scan to 
E-mail (E-mail server). (See Using Brother PC-FAX software on 
page 17-1.)
Enab le Network PC-FAX
To use t he MFC for Network PC-FAX, see Using Brother PC-FAX 
software on page 17-1.
Brother Network PC-FAX can be configured through PC-FAX Setup, 
Sending tab.   
Sending setup
In order to use the full functionality of Network PC-FAX it is strongly 
recommended that you enable the Network PC-FAX Setup option on 
the Sending tab Brother PC-FAX Setup.
1Access t he Sending Tab from the PC-FAX dialog box by 
clicking . 
—OR—
From the Sta rt menu, select All programs, Brother,  Brot her 
MFL-Pro Suite,  and t hen select PC- FAX Se tup.
Brother Network PC-FAX 
software
The items described below are specific items relating to the 
Network version of PC-FAX sof tware that is installed from the 
Optional network applications on the CD-ROM supplied wit h 
your MFC.
 
						

							20 - 2   BROTHER NETWORK PC-FAX SOFTWARE
2Check En able box.
This software can be used in a network environment and with a 
locally connected machine. It is important that when used in a 
network environment the Network PC Fax is set to enable.