Brother MFC 8420 User Manual

							xx
You can Import items from other applications ........ 13-22
You can Export items in other formats.................... 13-23
Exporting an image file ....................................... 13-23
How to Uninstall PaperPort
® and ScanSoft® 
Te xtBridge®........................................................ 13-24
14Using the  Brothe r Control Center for Windows® 
9 5/98 /98SE/Me/2000 Professional and 
Windows NT
® WS 4.0  ......................................................... 14-1
Brother MFL-Pro Control Center............................... 14-1
AutoLoad the Brother Control Center ....................... 14-2
How to turn off AutoLoad .......................................... 14-2
Brother Control Center features...................................... 14-3
Auto Configuration ....................................................14-3
Scan key operations ................................................. 14-4
Copy operations........................................................ 14-4
PC-Fax operation...................................................... 14-4
Scanner settings for Scan, Copy and 
PC-Fax buttons..................................................... 14-5
Global settings .......................................................... 14-5
Setting up the scanner configurations ...................... 14-6
Perform an operation from the 
Control Center screen .......................................... 14-7
Scan to File ..................................................................... 14-8
To a ccess Sca n to File Configurations scree n ......... 1 4-8
Scanner settings ....................................................... 14-8
Destination folder...................................................... 14-9
Scan to E-mail .............................................................. 14-10
To a ccess Sca n to E-mail Configu ration s screen ... 14 -10
Scanner settings ..................................................... 14-10
E-mail application ................................................... 14-11
Send to Options ...................................................... 14-11
Scan to OCR (Word Processor) ................................... 14-12
To a ccess Sca n to OCR Configurations screen ..... 14 -12
Scanner settings ..................................................... 14-12
Word Processor ...................................................... 14-13
Scan to Image............................................................... 14-14
To a ccess Sca n to Image Configurations screen ... 14 -14
Scanner Settings .................................................... 14-14
Target Application ................................................... 14-14
Copy ............................................................................. 14-15
To a ccess the Copy Configu ration s screen ............ 14 -15
Scanner settings ..................................................... 14-15
Number of copies.................................................... 14-15
 
						

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Send a fax .................................................................... 14-16
To access the Send  a fax Co nfigurations screen ... 14-16
Scanner settings..................................................... 14-16
PC-FAX Settings .................................................... 14-17
15Using the Windows®-Based Brother SmartUI 
Control Center .................................................................... 15-1
Brother SmartUI Control Center ..................................... 15-1
AutoLoad the Brother Control Center ....................... 15-2
How to turn off Auto Load ......................................... 15-2
Brother Control Center features ..................................... 15-3
Auto Configuration .................................................... 15-4
Hardware Section: Changing the Scan to button 
configuration ................................................................ 15-5
Scan to E-mail .......................................................... 15-6
Scan to File............................................................... 15-7
Scan to Image .......................................................... 15-8
Scan to OCR .......................................................... 15-10
Software Section .......................................................... 15-12
Scan ....................................................................... 15-13
Copy ....................................................................... 15-13
Fax.......................................................................... 15-14
Custom ................................................................... 15-14
Scan to File ................................................................... 15-15
Scan to E-mail .............................................................. 15-17
File attachments ..................................................... 15-19
Scanner settings..................................................... 15-20
Scan to OCR (Word Processing program) ................... 15-21
Scan to Graphics application 
(example: Microsoft Paint) ......................................... 15-23
Copy ....................................................................... 15-25
Fax settin g (PC-Fa x using the Broth er Fax Driver) ...... 15-27
FAX settings ........................................................... 15-28
Custom: User-defined buttons ...................................... 15-30
Customizing a user-defined button ......................... 15-30
1. Select the Scan Action ................................... 15-30
2. Select Con figura tion for the Scan Type. ......... 15-31
3. Select Scan Settings. ..................................... 15-35
 
						

							xxii
16Using MFC Remote Setup  ................................................. 16-1
MFC Remote Setup ........................................................ 16-1
17Using Brother PC-FAX software  ....................................... 17-1
PC-FAX sending ............................................................. 17-1
Setting up user information ....................................... 17-2
Sending setup ........................................................... 17-3
Outside line access................................................... 17-4
Include header .......................................................... 17-4
Address Book file...................................................... 17-4
User interface ........................................................... 17-5
Simple style .......................................................... 17-5
Facsimile style ...................................................... 17-5
Speed-Dial setup ............................................................ 17-6
The Address Book ....................................................17-7
Setting up a Member in the Address Book ............... 17-8
Setting up a Group for Broadcasting ........................ 17-9
Editing Member information.................................... 17-10
Deleting a Member or Group .................................. 17-10
Exporting the Address Book ................................... 17-10
Importing to the Address Book ............................... 17-12
Setting up a Cover Page......................................... 17-13
You can enter information in each field .................. 17-14
Sending a file as a PC-FAX using the 
Facsimile style .................................................... 17-15
Redial ................................................................. 17-16
Sending a file as a PC-FAX using the Simple style 17-16
Setting up  PC-F AX receiving
(Windows
® 95/98/98SE/Me/2000 Professional and 
Windows NT® WS 4.0 only) .......................................17-18
Running PC-FAX Receiving ................................... 17-18
Setting up your PC..................................................17-18
Viewing new PC-FAX messages ............................ 17-19
Receiving a fax into the PC 
(Windows
® XP only)................................................... 17-20
How to receive a fax automatically ......................... 17-20
How to view the received faxes .............................. 17-25
18Using your MFC with a Macintosh® ..................................18-1
Setting up your USB-equipped Apple® Macintosh® .......18-1
Using the Brother printer driver with your Apple® Macintosh® 
(Mac OS 8.6-9.2) ......................................................... 18-2
Using the Brother Printer Driver with Your Apple
® Macintosh® 
(Mac OS X) ..................................................................18-5
 
						

							xxiii
Choosing page setup options ................................... 18-5
Specific settings........................................................ 18-6
Using the PS driver with your Apple
® Macintosh®.......... 18-8
For Mac OS 8.6 to 9.2 users .................................... 18-8
For Mac OS X users ............................................... 18-12
Sending a fax from your Macintosh
® application .......... 18-15
For Mac OS 8.6-9.2 users ...................................... 18-15
For Mac OS X users ............................................... 18-17
Drag a vCard from the Mac
® OS X Address Book 
application ...................................................... 18-19
Using the Brother TWAIN scanner driver with your 
Macintosh
®................................................................ 18-21
Accessing the scanner ........................................... 18-21
Scanning an image into your Macintosh
®............... 18-22
Scanning a whole page ...................................... 18-22
PreScanning an image ........................................... 18-23
Settings in the Scanner window ............................. 18-24
Image ................................................................. 18-24
Scanning Area .................................................... 18-26
Business Card Size ............................................ 18-26
Adjusting the Image............................................ 18-27
Using Presto!
® PageManager®..................................... 18-28
Highlights................................................................ 18-28
System requirements.............................................. 18-29
Technical Support................................................... 18-29
MFC Remote Setup (Mac OS X) .................................. 18-30
19Network Scanning
(Windows® 98/98SE/Me/2000 Professional 
and XP only)  ....................................................................... 19-1
Registering your PC with the MFC ........................... 19-1
Using the Scan key......................................................... 19-4
Scan to E-mail (PC).................................................. 19-4
Scan to E-mail (E-mail server).................................. 19-5
Scan to Image .......................................................... 19-6
Scan to OCR ............................................................ 19-7
Scan to File............................................................... 19-8
20Brother Network PC-FAX software  .................................. 20-1
Enable Network PC-FAX .......................................... 20-1
Sending setup ...................................................... 20-1
Extra options in Address Book ............................. 20-3
Installing Network PC-FAX ....................................... 20-4
Windows
® 95/98/98SE and Me users .................. 20-4
 
						

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Using the Brother Network PC-FAX software........... 20-5
Quick Tips:............................................................ 20-5
Sending a Network PC-FAX from your Macintosh
® 
application ............................................................ 20-6
For Mac OS 8.6-9.2 users .................................... 20-6
For Mac OS X users ............................................. 20-6
21Important information ........................................................ 21-1
Standard telephone and FCC Notices 
Th ese no tices are in effect on models sold  and  used 
only in the United States....................................... 21-1
Federal Communication s Commission (FCC) De claration 
of Conformity (USA only)...................................... 21-3
Important .............................................................. 21-4
Important – about the interface cable ................... 21-4
Industry Canada Compliance Statement 
(Canada only) ....................................................... 21-4
International ENERGY STAR
® Compliance 
Statement .............................................................21-4
Laser safety .............................................................. 21-4
FDA regula tions ........................................................ 2 1-5
Important safety instructions ........................................... 21-6
Trademarks..................................................................... 21-8
22Troubleshooting and routine  mainte nance  ..................... 2 2-1
Troubleshooting .............................................................22-1
Error messages ........................................................ 22-1
Original jams ............................................................. 22-4
Original is jammed in the top of the ADF unit. ...... 22-4
Original is jammed inside the ADF unit. ............... 22-5
Paper jams................................................................ 22-6
Paper is jammed in the duplex tray (For MFC-8820D 
and MFC-8820DN) ......................................... 22-11
If you are having difficulty with your MFC ............... 22-13
Improving the print quality ....................................... 22-18
Packing and shipping the MFC ..................................... 22-22
Routine maintenance .................................................... 22-25
Cleaning the scanner.............................................. 22-25
Cleaning the printer ................................................22-26
Cleaning the drum unit............................................ 22-27
Replacing the toner cartridge.................................. 22-28
 
						

							xxv
How to replace the toner cartridge ......................... 22-29
Replacing the drum unit.......................................... 22-34
Checking the drum life............................................ 22-37
Page Counter ......................................................... 22-37
23Optional a ccessories ......................................................... 23-1
Memory board ................................................................ 23-1
Installing the optional memory board........................ 23-2
Network (LAN) board ...................................................... 23-4
Before starting installation ........................................ 23-5
Step 1: Hardware installation.................................... 23-5
Step 2: Connecting the NC-9100h to an Unshielded 
Twisted Pair 10BASE-T or 10 0BASE-TX Ethernet 
Network ................................................................ 23-8
LED ...................................................................... 23-8
TEST SWITCH ..................................................... 23-9
Paper Tray #2 ........................................................... 23-9
GGlossary .............................................................................. G-1
SSpecifications ...................................................................... S-1
Product description ........................................................... S-1
General ............................................................................. S-1
Print media .......................................................................S-2
Copy ................................................................................. S-2
Fax.................................................................................... S-3
Scanner ............................................................................S-4
Printer ............................................................................... S-5
Interfaces .......................................................................... S-5
Computer requirements .................................................... S-6
Consumable items ............................................................S-7
Network (LAN) board (NC-9100h) .................................... S-8
24Index ...................................................................................... I-1
25Remote Retrieva l Acces s card  .......................................... R-1
 
						

							1 - 1   INTRODUCTION
1
Using this Guide
Thank you for buying a Brother Multi-Function Center (MFC).  Your 
MFC-8420, MFC-8820D or MFC-8820DN is simple to use, with LCD 
screen instructions to guide you through programming it. You can 
make the most of your MFC by taking a few minutes to read this Guide.
Finding information
All the chapter headings and subheadings are listed in the Table of  
Contents. You will be able to find information about a specific feature 
or operation by checking the Index at the back of this Guide.
Symbols used in this Guide
Throughout this Guide you’ll see special symbols alerting you to 
important warnings, notes and act ions. To make things clearer and 
to help you press the correct keys, we used special fonts and added 
some of the messages that  will appear in the LCD.
Introduction
BoldBold typeface identifies specific keys on the MFC 
control panel.
ItalicsItalicized typeface emphasizes an important point 
or refers you to a related topic.
Courier 
NewCourier New typeface identifies the messages on 
the LCD of the MFC.
Warnings inform you what to do to avoid possible personal 
injury.
Caut ions specify procedures you must  follow or avoid to 
prevent possible damage to the machine.
Not es t el l you how you should respond t o a s it uat ion t hat  may arise or 
gi ve ti ps about how the current operati on works wit h other f eat ures.
Improper Setup alerts you to devices and operations that are not 
compatible with the MFC.
 
						

							INTRODUCTION   1 - 2
Fax Test Sheet and Product Registration
(U SA  on ly)
After setting your Station ID, please fill in the Test Sheet included 
with your MFC and fax it to Brother’s Aut omated Fax Response 
System as your first transmission. This will check that your MFC is 
working properly.
To get a response, you must  have set up your Station ID.
(See Setting the St ation ID on page 4-2.)
In USA Only: 1-877-268-9575
When your Test Sheet is received, a Confirmation Sheet and 
Product Registration form will be sent back to your MFC.
Please f ill in t he form and ret urn it to complete your registration.
On-Line Registration (USA and Canada)
1I nsert the MFL-Pro Suite CD-ROM int o your CD-ROM drive.
2Click Online Registration to register your product.
 
						

							1 - 3   INTRODUCTION
MFC part names and operations
■Front view
No.Name Description
1(MFC-8420) Manual Feed Tray
(MFC-8820D and MFC-8820DN) 
Multi-purpose Tray (MP Tray)Load paper here.
2Front Cover Release Button Press it to open the front cover.
3Face-down  Output Tray Support Flap 
with Extension (Support Flap)Unfold it to prevent the printed paper 
from sliding off the MFC.
4Control Panel Use the keys and display to control 
the MFC.
5Automatic Document Feeder (ADF) Use the ADF unit for multiple page 
originals.
6ADF Document Support Extension Place the original here to use the 
ADF unit.
7ADF  Document  Output  Support  Flap Unfold to prevent the scanned pages 
from sliding off the MFC.
8Document Cover Open to place the original on the 
scanner glass.
9Power Switch Switch it on or off.
10Front Cover Open to install a toner cartridge or 
drum unit.
11Paper Tray (Tray #1) Load paper here.
7 ADF  Document 
Output Support 
Fl a p
8 Document Cover 6 ADF Document Support 
Extension 5  Automatic Document Feeder  (ADF)
11 Paper Tray  (Tray #1) 4 Control Panel
3 Face-down Output Tray 
Support  Flap with Extension
1 (MFC-8420) Manual Feed Tray   
(MFC-8 82 0D a nd MFC-8 82 0DN) 
Mul ti-p urp os e T ray
(MP Tray)
9 Power  Switch
10 Front Cover
2  Front Cover Release  Button
 
						

							INTRODUCTION   1 - 4
■Back view
No.Name Description
12Paper Adjustment Lever for 
Duplex Printing
(MFC-8820D and 
MFC-8820DN)Use to match your paper size for duplex 
printing.
13Duplex Tray
(MFC-8820D and 
MFC-8820DN)
Slide out to remove  paper  jammed  inside the 
MFC .
14AC Power Connector Connect the AC Power Connector here.
15Face-up Output Tray
(Back Output Tray)Open it when thicker paper is placed in the 
MP tray or Manual feed tray.
16ADF Cover Open to remove paper jammed inside the 
ADF unit.
17Telephone  Line  Jack Plug the line cord supplied with the 
MFC into 
here.
18USB Interface Connector Connect the USB Cable here.
19Parallel Interface Connector Connect the Parallel Cable here.
20External Telephone Line Jack Plug in the modular plug on the external 
telephone line here.
15 Face-up Output Tray
(Back Output Tray)
14 AC Power Connector
13 Duplex  Tray
(MFC-8820D and 
MFC-8820DN)16 ADF  Cover
17 Telephone Line Jack
12 Paper Adjustment  Lever
for Duplex  Printing
  (MFC-8820D and MFC-8820DN)18 U SB  Inter face 
Connector
19 Parallel Interface 
Connector
20External Telephone 
Line Jack