Brother MFC 8420 User Manual

							HOW TO SCAN USING WINDOWS®   13 - 15
7To start scanning your document,  click t he Scan button in the 
Scan dialog box.
This time only the selected area of the original will appear in the 
PaperPort
® window (or your software application window).
Br other  Sc anne r Utility
The Brother Scanner Utility is used for configuring the scanner driver 
for resolutions great er than 1200dpi and f or changing the paper size. 
If you want to set Legal size as the default size,  change the setting 
using this utilit y. You must restart  your PC for the new set tings to take 
effect.
To run the  uti lity:
You can run the utility by selecting the Scanner Utility located in the 
Start/All Programs/Brother/Brother MFL-Pro Suite menu.
Scanning at  resolut ions greater than 1200dpi may cause 
problems with some scanning applications.
 
						

							13 - 16   HOW TO SCAN USING WINDOWS®
Using the scan key (For USB or 
Parallel interface cable users)
You can use   (Scan) on the control panel to scan originals 
into your word processing, graphics or E-mail applications or your 
computer folder. The advantage of using   (
Scan) is that you 
avoid the mouse clicks required to scan from your computer.
For Scan to E-mail, Scan to Image, Scan to OCR and Scan 
to File
Before you can use   (
Scan) on the control panel, you 
must have connect ed the MFC t o your Windows
® based 
computer and loaded the appropriate Brother Drivers for your 
version of Windows
®. 
When you are ready to use   (
Scan), make sure the 
Brother Cont rol Center application is running on your computer. 
For details about how to configure the Brother Control Center 
buttons to launch the application of your choice using   
(
Scan), go to the appropriate chapter: 
■For Windows
® 95/98/98SE/Me/2000 Professional and 
Windows NT® WS 4.0, see Using the Brother Control Center 
for Windows® 95/98/ 98SE/Me/2000 Professional and 
Windows NT® WS 4.0 on page 14-1.
■For Windows
® XP, see Using the Windows®-Based Brother 
SmartUI Control Center on page 15-1.
■If your MFC is connected with both a USB and a Parallel 
cable, you need to select USB or Parallel as t he destination 
in each step.
 
						

							HOW TO SCAN USING WINDOWS®   13 - 17
Scan to E-mail
You can either scan a black and white or color original into your 
E-mail application as a file attachment. You can change the   
(
Scan) configuration. (See Scan  to E- mail on page 14-10 to 14-11.) 
(For Windows
® XP: See Hardware Section:  Changing the Scan to 
button configuration on page 15-5 to 15-11. )
1Place the original face up in the ADF, or face down on the 
scanner glass.
2Press  (Scan).
3Press  or  to select Scan 
to E-Mail.
Press 
Set.
The MFC will scan the original, create a file attachment, and 
launch your E-mail application, displaying the new message 
wait ing to be addressed. 
Scan to Image
You can scan a color picture into your graphics application for 
viewing and editing. You can change the   (
Scan) 
configuration. (See Scan to Image on page 14-14.) (For Windows
® 
XP: See Hardware Section:  Changing the Scan to button 
configuration on page 15-5 to 15-11.)
1Place the original face up in the ADF, or face down on the 
scanner glass.
2Press  (Scan). 
3Press  or  to select Scan 
to Image. 
Press 
Set.
The MFC will start the scanning process.
▲Scan to E-mail
Scan to Image
Scan to OCR
▼Scan to File
Select ▲▼ & Set
▲Scan to E-mail
Scan to Image
Scan to OCR
▼Scan to File
Select ▲▼ & Set
 
						

							13 - 18   HOW TO SCAN USING WINDOWS®
Scan to OCR
If your original is text, you can have it converted by ScanSoft® 
Text Brid ge
® to an editable text f ile and then have the result displayed 
in your word processing application for viewing and editing. You can 
change t he   (
Scan) configuration.  (See Scan to OCR (Word 
Processor) on page 14-12 to 14-13.) (For Windows
® XP: See 
Hardware Section:  Changing the Scan to but ton configuration on 
page 15-5 to 15-11. )
1Place the original face up in the ADF, or face down on t he 
scanner glass.
2Press  (Scan).
3Press  or  to select Scan 
to OCR.
Press 
Set.
The MFC will st art the scanning process.
Scan to File
You can scan a black and white or a color original into your computer 
and save it as a file in the folder you choose. The f ile type and 
specific folder are based on the set tings you have chosen in the Scan 
to File screen of the Brother MFL-Pro Control Center.  (See Scan to 
File on page 14-8 to 14-9.) (For Windows
® XP: See Hardware 
Section: Changing the Scan to button configuration on page 15-5 to 
15-11.)
1Place the original face up in the ADF, or face down on t he 
scanner glass.
2Press  (Scan).
3Press  or  to select Scan 
to File.
Press 
Set.
4The MFC will st art the scanning process.
▲Scan to E-mail
Scan to Image
Scan to OCR
▼Scan to File
Select ▲▼ & Set
▲Scan to E-mail
Scan to Image
Scan to OCR
▼Scan to File
Select ▲▼ & Set
 
						

							HOW TO SCAN USING WINDOWS®   13 - 19
Using ScanSoft® PaperPort® and 
TextBridge
® OCR
ScanSoft® PaperPort® for Brother is a document management 
application. You will use PaperPort® to view scanned documents. 
PaperPort
® has a sophisticated, yet easy-to-use, filing syst em that 
will help you organize your graphics and text documents. It allows 
you to combine or “stack” documents of different formats for printing, 
faxing or filing. 
ScanSoft
® PaperPort® can be accessed through the ScanSoft® 
PaperPort® program group. 
See Documentation for ScanSoft
® PaperPort ®on the CD-ROM.
The complete ScanSoft
® PaperPort® Users Guide,  including 
ScanSoft® TextBrid ge® O CR, is in the documentation on the 
CD-ROM. 
This chapter is only an introduction to the basic operat ions.
When you install MFL-Pro Suite, ScanSoft
® PaperPort® for Brother 
and ScanSoft® TextBridg e® OCR are installed with it automatically.
I f you are using Windows® XP, Windows NT® 4.0 or Windows® 
2000 Prof essional, we recommend that you are logged on with 
administrator rights.
 
						

							13 - 20   HOW TO SCAN USING WINDOWS®
Viewing items
Sca nSoft® PaperPort® provides several ways to view items:
Desktop View displays a t humbnail (a small graphic that represents 
each it em in a Desktop or folder).
Items in the selected folder appear on the PaperPort
® Desktop. You 
can see PaperPort® items (MAX files) and non-PaperPort® it ems 
(files created using other applications). 
Non-PaperPort
® items include an icon that indicates the application 
that was used to create the item; a non-PaperPort® item is represented 
by a small rectangular thumbnail and not an actual image.
Pa ge Vie w displays a close-up of a single page and you can open a 
PaperPort
® item by double-clicking on it. 
As long as you have the appropriate application on your computer to 
display it, you can also double-click a non-PaperPort
® item to open it.
Desktop View displays  items 
as thumbnails
Page View displays each item
as a full page
 
						

							HOW TO SCAN USING WINDOWS®   13 - 21
Organizing your items in folders
PaperPort® has an easy-to-use filing system for organizing your 
items. The filing system consists of folders and items that you select 
to view in Desktop View. An item can be a PaperPort
® item or a 
non-PaperPort® item:
■Folders are arranged in a “tree” structure in the Folder View.
You use this section to select folders and view their it ems in 
Desktop View.
■You can simply drag and drop an item onto a f older.
When the folder is highlighted,  release the mouse button and the 
item is stored in that folder.
■Folders can be “nested”
—that is, stored in other folders.
■When you double-click a folder, its items (both PaperPort
® MAX 
files and non paperport® files) appear on the Desktop.
■You can also use Windows
® Explorer to manage the folders 
and items shown in Desktop View.
Quick links to other applications
ScanSoft® PaperPort® automatically recognizes many other 
applications on your computer and creates a “working link” to them. 
The Send To Bar at the bottom of the Desktop view shows icons of 
those linked applications. 
To use a link, drag an it em onto one of the icons to start the 
application represented by the icon. A typical use of the Send To Bar 
is to select an item and then fax it.
This sample Send To Bar shows several appl ications wi th l inks to 
PaperPort®.
If PaperPort® does not automatically recognize one of the 
applications on your comput er, you can manually create a link using 
the Add to Send To Bar... command. 
(See PaperPort
® in the Documentation section on the CD-ROM for 
more inf ormation about creating new links.)
 
						

							13 - 22   HOW TO SCAN USING WINDOWS®
ScanSoft® TextBridge® OCR lets you convert 
image text into text you can edit
Sca nSoft® TextBridge® OCR is installed automatically with 
PaperPort® when you install MFL-Pro Suite on your computer.
Sca nSoft
® PaperPort® can quickly convert the text on a ScanSoft® 
PaperPort® item (which is really just a picture of the text) into t ext that 
you can edit with a word processing application.
PaperPort
® uses the optical character recognition application 
Sca nSoft® TextBridge®, which comes with PaperPort®
—OR—
PaperPort® can use your preferred OCR applicat ion if  it is already on 
your computer.  You can convert the entire item, or by using the Copy 
Tex t command, you can select only a portion of the t ext to convert.
Dragging an it em onto a word-processing link icon starts 
PaperPort
®’s built -in OCR application, or you can use your own 
OCR application.
You can Import items from other applications
In addition t o scanning items, you can bring items into PaperPort® in 
a variety of ways and convert t hem to PaperPort® (MAX) files in 
several different ways:
■Print to the Desktop View from another application, such as 
Microsoft
® Excel.
■Import files saved in ot her file formats, such as Windows
® Bitmap 
(BMP) or Tag Image File Format (TIFF). Software by:
 
						

							HOW TO SCAN USING WINDOWS®   13 - 23
You can Export items in other formats
You can export or save PaperPort® it ems in several popular file 
formats, such as BMP, JPEG, TIFF, or self-viewing. 
For example, to create a file for an Internet Web site, export it as a 
JPEG  file. Web pages of ten use JPEG files for displaying images.
Exporting an image file
1Select  the Save As command from the File pull-down menu in 
t he PaperPort® window. The Save ‘XXXXX’ as dialog box will be 
displayed.
2Select  the drive and direct ory where you want to store the file.
3Enter the new file name and choose the file type or select a 
name from the File Name t ext box.  (You can scroll through the 
Directories and File Name listing for prompting.)
4Select the OK button to save your file, or Cancel to return to the 
PaperPort® without saving it.
 
						

							13 - 24   HOW TO SCAN USING WINDOWS®
How to Uninstall PaperPort® and  ScanSoft® 
TextBridge®
For Windows® 95/98/98SE, and Windows NT® Workstation 4.0 and 
Windows® Me:
Select Start, Settings, Control Panel, Add/Remove Programs 
and the Install/Uninstall tab.
Select Brother Ext ensi ons  for Pape rport and click the 
Add/ Re move button.
Select PaperPort
® 8.0 SE from the list and click the Add/Remove butt on.
For Windows
® 2000 Professional:
Select Start, Settings, Control Panel and Add /Remo ve Pro grams.
Select Brother Ext ensi ons  for Pape rport and click the 
Change/Remove but ton.
Select PaperPort
® 8.0 SE from the list and click the Cha nge button.
For Windows
® XP:
Select Start, Control Panal, Add or Remove Programs and the 
Change or Remove Programs icon.
Select PaperPort
® 8.0 SE from the list and click the Cha nge button.